SharePoint (Modern Sites) - Generate a usage report for my SharePoint site Video

Discover how to generate a usage report for your SharePoint site. As the owner and manager of a team, it is important to know if your site is being used. Learn how to access insights such as overall traffic, unique viewers, site visits, and more. Start by going to the Gear icon and selecting 'Site Usage'.

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00:00:00

We have been using SharePoint

00:00:02

for our CS department and as the

00:00:05

owner and manager of that team,

00:00:07

I would like to know is my slide being used?

00:00:11

Is there any data I can gather as an owner?

00:00:14

Let's find out.

00:00:17

Let's start by going to the Gear

00:00:19

icon and go to Site Usage.

00:00:21

From here you will find many insights.

00:00:24

First of all, you will find the

00:00:27

overall traffic, the unique viewers,

00:00:29

site visits and your

00:00:31

average time spent per user.

00:00:33

You can filter them for the

00:00:35

last 730 or 90 days.

00:00:38

If you Scroll down, you will see the

00:00:41

popular content in the last seven days.

00:00:44

Whether it is a post, page or a document,

00:00:48

you will see usage insights.

00:00:50

My devices.

00:00:52

In this example,

00:00:53

100% of the visitors have been doing

00:00:56

so using the desktops by the time

00:00:59

and we can see that Friday at 9:00

00:01:02

AM is when most people have access

00:01:05

my SharePoint over the past 12 weeks.

00:01:08

If I go down I will also find a

00:01:10

report how many files are shared

00:01:13

with external users in this site.

00:01:16

Right now it has no shared files

00:01:18

or folders with people outside

00:01:20

of my organization.

00:01:23

Do I want to do more with this data?

00:01:25

If so, I can simply download it.

00:01:29

Into an Excel file.

00:01:31

A simple left click will download

00:01:34

the last 90 days and I can

00:01:37

just open the file and use this

00:01:39

data with the power of excel.

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