Excel - Flash Fill Tutorial
In this video, you will learn about Flash Fill, a feature in Microsoft 365 that automatically fills in and formats data.
The video covers how to use Flash Fill with different types of data, such as names and phone numbers.
It also demonstrates how to use unique formatting and provide additional examples to help Flash Fill understand patterns.
Additionally, the video shows how Flash Fill can be used to combine and format names, as well as split up columns of data.
This will help you efficiently manipulate and format data in Microsoft 365 using Flash Fill.
- 2:59
- 3488 views
-
Excel - AutoFill
- 2:55
- Viewed 3950 times
-
Excel - AutoFill and Flash Fill
- 1:36
- Viewed 3511 times
-
Excel - Copying formulas
- 3:00
- Viewed 3914 times
-
Excel - How things are organized
- 1:58
- Viewed 3940 times
-
Excel - Copy a chart
- 2:59
- Viewed 3716 times
-
Excel - Customize charts
- 4:28
- Viewed 4039 times
-
Excel - Create a chart
- 0:52
- Viewed 3410 times
-
Excel - Cell references
- 1:34
- Viewed 3731 times
-
Ink Equation
- 0:41
- Viewed 5305 times
-
AVERAGEIFS and IFERROR
- 4:45
- Viewed 5146 times
-
Convert a picture into Data with Excel
- 0:25
- Viewed 5035 times
-
3D Maps
- 1:41
- Viewed 4827 times
-
Three ways to add numbers in Excel Online
- 3:15
- Viewed 4704 times
-
Create a combo chart
- 1:47
- Viewed 4515 times
-
Start with "Ideas" in Excel
- 0:38
- Viewed 4514 times
-
COUNTIFS and SUMIFS
- 5:30
- Viewed 4500 times
-
More complex formulas
- 4:17
- Viewed 4480 times
-
Create a PivotTable report manually
- 4:59
- Viewed 4406 times
-
Manage conditional formatting
- 4:30
- Viewed 4363 times
-
Functions and formulas
- 3:24
- Viewed 4325 times
-
The nuts and bolts of VLOOKUP
- 3:05
- Viewed 4323 times
-
Use formulas to apply conditional formatting
- 4:20
- Viewed 4287 times
-
Start using Excel
- 4:22
- Viewed 4267 times
-
Manage drop-down lists
- 6:12
- Viewed 4259 times
-
Copy a VLOOKUP formula
- 3:27
- Viewed 4246 times
-
New Chart types
- 1:52
- Viewed 4226 times
-
The SUMIF function
- 5:27
- Viewed 4226 times
-
VLOOKUP: How and when to use it
- 2:38
- Viewed 4184 times
-
A closer look at the ribbon
- 3:55
- Viewed 4182 times
-
The SUM function
- 4:37
- Viewed 4159 times
-
How to simultaneously edit and calculate formulas across multiple worksheets
- 3:07
- Viewed 4159 times
-
AVERAGEIF function
- 3:04
- Viewed 4152 times
-
Using functions
- 5:12
- Viewed 4117 times
-
Look up values on a different worksheet
- 2:39
- Viewed 4116 times
-
Insert columns and rows
- 4:16
- Viewed 4089 times
-
Advanced formulas and references
- 4:06
- Viewed 4074 times
-
How to link cells and calculate formulas across multiple worksheets
- 2:10
- Viewed 4066 times
-
A first look at Excel 2016
- 3:22
- Viewed 4060 times
-
Password protect workbooks and worksheets in detail
- 6:00
- Viewed 4057 times
-
Add numbers
- 2:54
- Viewed 4049 times
-
Customize charts
- 4:28
- Viewed 4039 times
-
Print a worksheet on a specific number of pages
- 4:34
- Viewed 4036 times
-
Work with macros
- 4:40
- Viewed 4034 times
-
Top tips for working in Excel Online
- 3:35
- Viewed 4033 times
-
How to simultaneously view multiple worksheets
- 3:25
- Viewed 4030 times
-
Take conditional formatting to the next level
- 3:37
- Viewed 4025 times
-
Sort, filter, summarize and calculate your PivoteTable data
- 3:49
- Viewed 4014 times
-
Create a PivotTable and analyze your data
- 1:35
- Viewed 4001 times
-
Advanced filter details
- 4:13
- Viewed 3986 times
-
Subtract time
- 3:58
- Viewed 3984 times
-
How to track and monitor values with the Watch Window
- 2:42
- Viewed 3980 times
-
Print headings, gridlines, formulas, and more
- 4:29
- Viewed 3975 times
-
Password protect workbooks and worksheets
- 2:27
- Viewed 3965 times
-
Freeze panes in detail
- 3:30
- Viewed 3963 times
-
Create pie, bar, and line charts
- 3:13
- Viewed 3955 times
-
AutoFill
- 2:55
- Viewed 3950 times
-
AutoFilter details
- 3:27
- Viewed 3944 times
-
More print options
- 5:59
- Viewed 3943 times
-
How things are organized
- 1:58
- Viewed 3940 times
-
Copying formulas
- 3:00
- Viewed 3914 times
-
Input and error messages
- 2:52
- Viewed 3910 times
-
IF with AND and OR
- 3:35
- Viewed 3907 times
-
Conditionally format dates
- 2:38
- Viewed 3906 times
-
Introduction to Excel
- 0:59
- Viewed 3901 times
-
Assign a button to a macro
- 2:49
- Viewed 3883 times
-
Sort details
- 4:46
- Viewed 3880 times
-
Insert headers and footers
- 2:02
- Viewed 3871 times
-
Header and footer details
- 3:41
- Viewed 3871 times
-
Drop-down list settings
- 4:14
- Viewed 3868 times
-
Combine data from multiple worksheets
- 2:50
- Viewed 3863 times
-
Chat with your co-editors in real-time
- 0:28
- Viewed 3859 times
-
How to create a table
- 2:11
- Viewed 3859 times
-
Print worksheets and workbooks
- 1:07
- Viewed 3830 times
-
Basic math
- 2:28
- Viewed 3793 times
-
Save your macro
- 2:59
- Viewed 3786 times
-
Operator order
- 2:04
- Viewed 3780 times
-
Save and print an Excel workbook
- 1:53
- Viewed 3760 times
-
Advanced IF functions
- 3:22
- Viewed 3758 times
-
Weighted average
- 2:06
- Viewed 3739 times
-
Cell references
- 1:34
- Viewed 3731 times
-
Use conditional formatting
- 2:02
- Viewed 3718 times
-
Copy a chart
- 2:59
- Viewed 3716 times
-
Improved version history
- 0:51
- Viewed 3712 times
-
TEXTJOIN
- 0:47
- Viewed 3706 times
-
Add formulas and references
- 2:52
- Viewed 3668 times
-
IFS
- 1:05
- Viewed 3633 times
-
Use slicers to filter data
- 1:25
- Viewed 3631 times
-
Conditionally format text
- 2:12
- Viewed 3622 times
-
Save, publish, and share
- 2:22
- Viewed 3621 times
-
Map Chart in Excel
- 0:31
- Viewed 3614 times
-
How to use 3-D reference or tridimensional formulas
- 3:01
- Viewed 3608 times
-
Nested IF functions
- 3:30
- Viewed 3601 times
-
One click Forecasting
- 1:01
- Viewed 3597 times
-
Get going fast
- 1:38
- Viewed 3574 times
-
Copy and remove conditional formatting
- 1:11
- Viewed 3530 times
-
AutoFill and Flash Fill
- 1:36
- Viewed 3511 times
-
CONCAT
- 0:51
- Viewed 3490 times
-
Freeze or lock panes
- 1:06
- Viewed 3472 times
-
Edit a macro
- 3:29
- Viewed 3462 times
-
Average a group of numbers
- 2:01
- Viewed 3446 times
-
Drop-down lists
- 0:55
- Viewed 3424 times
-
Create a chart
- 0:52
- Viewed 3410 times
-
Sort and filter data
- 1:38
- Viewed 3405 times
-
SWITCH
- 1:03
- Viewed 3386 times
-
Share documents
- 1:13
- Viewed 3308 times
-
Microsoft Search
- 0:34
- Viewed 3258 times
-
MAXIFS & MINIFS
- 1:06
- Viewed 3223 times
-
Work simultaneously with others on a workbook
- 0:43
- Viewed 3188 times
-
Translate your Excel spreadsheets
- 1:16
- Viewed 3174 times
-
Page numbers in depth
- 3:06
- Viewed 3108 times
-
Check Accessibility in Excel
- 1:51
- Viewed 3046 times
-
Funnel Chart
- 0:33
- Viewed 3034 times
-
Accessibility in Excel
- 1:12
- Viewed 2923 times
-
Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2755 times
-
XLOOKUP (Advanced metrics)
- 9:30
- Viewed 2716 times
-
Insert an image in a cell with image function
- 3:01
- Viewed 2587 times
-
Create dynamic drop down lists
- 3:26
- Viewed 2568 times
-
Do things quickly with Tell Me
- 1:07
- Viewed 2518 times
-
Text before & after Function
- 4:57
- Viewed 2407 times
-
XLOOKUP (Basic metrics)
- 4:19
- Viewed 2388 times
-
Creating a forecast sheet with Excel
- 0:43
- Viewed 2288 times
-
Change chart type
- 1:29
- Viewed 2020 times
-
Generate a Chart with Copilot
- 1:34
- Viewed 1732 times
-
Use Copilot with Right-Click
- 02:50
- Viewed 1508 times
-
Sort, Filter, and Analyze Data with Copilot
- 1:48
- Viewed 1294 times
-
Generate Formulas with Copilot
- 2:07
- Viewed 1125 times
-
Format Data with Copilot
- 1:52
- Viewed 1088 times
-
Create an insights grid
- 01:19
- Viewed 447 times
-
Generate formulas from a concept
- 01:02
- Viewed 272 times
-
Use the Copilot pane
- 01:12
- Viewed 241 times
-
Process text
- 01:03
- Viewed 236 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 5 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 6 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 4 times
-
Relevant views to highlight your information
- 01:52
- Viewed 10 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 5 times
-
A well-structured form for easy entry
- 01:17
- Viewed 5 times
-
The right column type for each data set
- 02:35
- Viewed 4 times
-
Custom columns to match your needs
- 02:09
- Viewed 4 times
-
Smooth updates and management for any list
- 01:06
- Viewed 6 times
-
Simple ways to add data to your list
- 01:06
- Viewed 6 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 5 times
-
A fully custom list built from scratch
- 01:34
- Viewed 6 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 6 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 9 times
-
The essentials of the Lists interface
- 02:01
- Viewed 6 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 6 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 47 times
-
Format and example for optimal results
- 02:03
- Viewed 50 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 41 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 108 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 39 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 43 times
-
Extract Text from an Image
- 01:07
- Viewed 69 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 128 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 140 times
-
Query an Attached Meeting
- 01:51
- Viewed 52 times
-
Plan with Copilot
- 01:15
- Viewed 82 times
-
Share Requests with Your Team
- 03:07
- Viewed 132 times
-
Translate a presentation
- 01:38
- Viewed 59 times
-
Generate a Video
- 01:49
- Viewed 65 times
-
Add Speaker Notes
- 00:56
- Viewed 64 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 134 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 125 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 143 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 183 times
-
Copilot at the service of project reports
- 02:36
- Viewed 153 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 153 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 289 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 154 times
-
Project mode
- 01:31
- Viewed 150 times
-
Create an agent for a team
- 01:53
- Viewed 267 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 264 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 120 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 268 times
-
Copilot Studio agent settings
- 01:33
- Viewed 110 times
-
Add new actions
- 01:54
- Viewed 267 times
-
Create a first action
- 01:59
- Viewed 257 times
-
Manage topics
- 01:51
- Viewed 142 times
-
Manage knowledge sources
- 01:11
- Viewed 107 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 259 times
-
Access Copilot Studio
- 01:09
- Viewed 253 times
-
Get started with Copilot Studio
- 01:25
- Viewed 120 times
-
Introduction to PowerBI
- 00:60
- Viewed 280 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 257 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 290 times
-
Introduction to Planner
- 00:56
- Viewed 268 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 404 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 276 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 414 times
-
Introduction to Sway
- 01:53
- Viewed 351 times
-
Introducing to Word
- 01:00
- Viewed 254 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 243 times
-
Create a call group
- 01:15
- Viewed 442 times
-
Use call delegation
- 01:07
- Viewed 210 times
-
Assign a delegate for your calls
- 01:08
- Viewed 409 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 215 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 215 times
-
Manage advanced call notifications
- 01:29
- Viewed 226 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 361 times
-
Block unwanted calls
- 01:24
- Viewed 258 times
-
Disable all call forwarding
- 01:09
- Viewed 237 times
-
Manage a call group in Teams
- 02:01
- Viewed 257 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 210 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 215 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 233 times
-
Manage voicemail messages
- 01:55
- Viewed 366 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 401 times
-
Customize your voicemail greeting
- 02:17
- Viewed 210 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 275 times
-
Manage simultaneous calls
- 01:52
- Viewed 239 times
-
Support third-party apps during calls
- 01:53
- Viewed 334 times
-
Add participants quickly and securely
- 01:37
- Viewed 222 times
-
Configure call privacy and security settings
- 02:51
- Viewed 225 times
-
Manage calls on hold
- 01:20
- Viewed 223 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 230 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 217 times
-
Draft a Service Memo
- 02:33
- Viewed 266 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 253 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 423 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 396 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 133 times
-
Other Coaches
- 01:45
- Viewed 280 times
-
Agents in SharePoint
- 02:44
- Viewed 218 times
-
Prompt coach
- 02:49
- Viewed 245 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 232 times
-
Configure a Copilot Agent
- 02:39
- Viewed 242 times
-
Describe a copilot agent
- 01:32
- Viewed 279 times
-
Rewrite with Copilot
- 01:21
- Viewed 230 times
-
Analyze a video
- 01:21
- Viewed 254 times
-
Use the Copilot pane
- 01:12
- Viewed 241 times
-
Process text
- 01:03
- Viewed 236 times
-
Create an insights grid
- 01:19
- Viewed 447 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 241 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 262 times
-
Create an image with Copilot
- 00:42
- Viewed 457 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 254 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 260 times
-
Chat with Copilot
- 00:50
- Viewed 268 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 440 times
-
Data Privacy in Copilot
- 00:43
- Viewed 262 times
-
Access Copilot
- 00:25
- Viewed 469 times
-
Use a Copilot Agent
- 01:24
- Viewed 296 times
-
Edit in Pages
- 01:49
- Viewed 305 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 276 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 264 times
-
Generate the email for the recipient
- 00:44
- Viewed 253 times
-
Action Function
- 04:18
- Viewed 218 times
-
Search Function
- 03:42
- Viewed 266 times
-
Date and Time Function
- 02:53
- Viewed 285 times
-
Logical Function
- 03:14
- Viewed 445 times
-
Text Function
- 03:25
- Viewed 278 times
-
Basic Function
- 02:35
- Viewed 235 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 277 times
-
Introduction to Power Fx
- 01:09
- Viewed 278 times
-
The New Calendar
- 03:14
- Viewed 483 times
-
Sections
- 02:34
- Viewed 250 times
-
Customizing Views
- 03:25
- Viewed 240 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 548 times
Objectifs :
This video aims to demonstrate the functionality of Flash Fill in Excel, showcasing how it can automatically format and fill in various types of data, including phone numbers and names. It also highlights the importance of providing examples to help Flash Fill recognize patterns effectively.
Chapitres :
-
Introduction to Flash Fill
Flash Fill is a powerful feature in Excel that allows users to automatically fill in and format data based on patterns it recognizes. In this video, we will explore how Flash Fill can be applied to different types of data, such as phone numbers and names. -
Formatting Phone Numbers
To format phone numbers using Flash Fill, follow these steps: - Type the phone numbers in the desired format. - When Flash Fill recognizes a pattern, it provides a preview of the formatted data. - To accept the suggested format, press Enter. It is essential to be in a column next to the data you want to change. Additionally, using unique formatting on the top row helps Flash Fill understand that it is a header row, preventing it from using that row in pattern recognition. -
Understanding Data Formatting
In this example, the phone numbers are formatted as general text, while the column is formatted as a number. Note that Flash Fill is not automatically triggered for data formatted as a number. To enhance pattern recognition, provide additional examples of the desired format. -
Using Flash Fill for Dates
To demonstrate Flash Fill's capabilities with dates: - Type the date in the desired format. - Select the cells, and Flash Fill will accurately fill in the remaining dates based on the pattern you provided. This showcases how Flash Fill can adapt to various data types. -
Combining and Formatting Names
In a more advanced example, we will combine and format names: - Type the last name, first name, and middle initial with the desired punctuation and capitalization. - As you start typing the second name, Flash Fill will suggest completions for the rest of the names. - Although the suggestions may not be perfect, they are usually quite close. Press Enter to accept the suggestions. If there is no middle name or initial, Flash Fill can still be guided by the examples you provide. -
Splitting Data with Flash Fill
Flash Fill can also be used to split a column of data: - Type the first name and start typing the next name. - Flash Fill will make suggestions for the rest of the first names. If they look good, press Enter. - Repeat the process for the last names. This demonstrates the versatility of Flash Fill in managing and organizing data efficiently. -
Conclusion
By now, you should have a solid understanding of how to use Auto Fill and Flash Fill in Excel. These tools can significantly enhance your productivity by automating data entry and formatting tasks, making it easier to manage large datasets.
FAQ :
What is Flash Fill and how does it work?
Flash Fill is a feature in spreadsheet applications that automatically fills in data based on patterns it recognizes from the user's input. It works by analyzing the data you enter and suggesting completions or formatting based on examples you provide.
How do I activate Flash Fill?
To activate Flash Fill, you need to be in a column next to the data you want to change. Start typing the desired format, and when Flash Fill recognizes a pattern, it will provide a preview. You can accept the suggestion by pressing Enter.
Can Flash Fill work with numbers?
Yes, Flash Fill can work with numbers, but it may not be triggered automatically for data formatted as a number. Providing additional examples can help Flash Fill understand the desired pattern.
What is a header row and why is it important for Flash Fill?
A header row is the top row of a data table that contains labels for each column. It is important for Flash Fill because it helps the software understand the structure of the data and prevents it from using header information in pattern recognition.
How can I use Flash Fill to split data into separate columns?
You can use Flash Fill to split data by typing the first entry of the desired format in a new column. As you continue typing, Flash Fill will suggest completions for the rest of the entries, which you can accept by pressing Enter.
Quelques cas d'usages :
Formatting Phone Numbers
In a customer database, you can use Flash Fill to format phone numbers consistently. By typing the desired format for a few entries, Flash Fill will recognize the pattern and apply it to the entire column, saving time and ensuring uniformity.
Combining Names
When managing a list of contacts, you can use Flash Fill to combine first names, last names, and middle initials into a single column with the desired punctuation and capitalization. This can streamline the process of preparing mailing lists or formal documents.
Splitting Full Names into First and Last Names
In a data entry task, you can use Flash Fill to split full names into separate columns for first and last names. By providing a few examples, Flash Fill can automatically fill in the rest, making it easier to organize and analyze the data.
Standardizing Date Formats
When dealing with dates in various formats, Flash Fill can help standardize them. By entering a date in the desired format, Flash Fill can recognize the pattern and apply it to the entire column, ensuring consistency across your dataset.
Glossaire :
Flash Fill
A feature in spreadsheet software that automatically fills in data based on patterns it recognizes from user input.
Pattern Recognition
The ability of Flash Fill to identify and predict the formatting or structure of data based on examples provided by the user.
Header Row
The top row of a data table that typically contains labels for each column, helping software understand the structure of the data.
General Format
A data format in spreadsheets that allows for a variety of data types, including numbers and text, without specific formatting rules.
Unique Formatting
Applying distinct styles or formats to specific cells, such as bold or italic, to help software distinguish between different types of data.
Auto Fill
A feature that allows users to automatically fill cells with data based on a pattern established in adjacent cells.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise