Excel - Save, publish, and share Tutorial
In this video, you will learn how to save, publish, and share files using Microsoft 365. The video covers the features of Office apps like Word, Excel, and PowerPoint, which allow you to be creative and work together securely.
You can save your files in the cloud with OneDrive, making them accessible from anywhere.
Microsoft 365 allows you to store any type of file, including images, spreadsheets, and presentations.
You can also share and collaborate in real-time with your coworkers, whether you're in the office or on the go.
With the mobile apps and Office for the web, you can stay organized, connected, and productive from any device and browser.
This tutorial will help you master the essential skills of saving, publishing, and sharing files using Microsoft 365, enhancing your productivity and efficiency.
- 2:22
- 3525 views
-
Excel - A first look at Excel 2016
- 3:22
- Viewed 3845 times
-
Excel - A closer look at the ribbon
- 3:55
- Viewed 4037 times
-
Excel - Header and footer details
- 3:41
- Viewed 3691 times
-
Excel - Insert headers and footers
- 2:02
- Viewed 3742 times
-
Excel - Customize charts
- 4:28
- Viewed 3844 times
-
Excel - How things are organized
- 1:58
- Viewed 3829 times
-
Excel - Page numbers in depth
- 3:06
- Viewed 3002 times
-
Excel - Flash Fill
- 2:59
- Viewed 3353 times
-
AVERAGEIFS and IFERROR
- 4:45
- Viewed 4990 times
-
Ink Equation
- 0:41
- Viewed 4905 times
-
Convert a picture into Data with Excel
- 0:25
- Viewed 4721 times
-
3D Maps
- 1:41
- Viewed 4623 times
-
Three ways to add numbers in Excel Online
- 3:15
- Viewed 4372 times
-
Create a combo chart
- 1:47
- Viewed 4291 times
-
COUNTIFS and SUMIFS
- 5:30
- Viewed 4284 times
-
Start with "Ideas" in Excel
- 0:38
- Viewed 4273 times
-
More complex formulas
- 4:17
- Viewed 4212 times
-
Manage conditional formatting
- 4:30
- Viewed 4183 times
-
Create a PivotTable report manually
- 4:59
- Viewed 4157 times
-
The nuts and bolts of VLOOKUP
- 3:05
- Viewed 4126 times
-
Start using Excel
- 4:22
- Viewed 4105 times
-
Functions and formulas
- 3:24
- Viewed 4099 times
-
Manage drop-down lists
- 6:12
- Viewed 4083 times
-
New Chart types
- 1:52
- Viewed 4065 times
-
The SUMIF function
- 5:27
- Viewed 4040 times
-
A closer look at the ribbon
- 3:55
- Viewed 4037 times
-
Use formulas to apply conditional formatting
- 4:20
- Viewed 4034 times
-
AVERAGEIF function
- 3:04
- Viewed 4004 times
-
VLOOKUP: How and when to use it
- 2:38
- Viewed 3993 times
-
The SUM function
- 4:37
- Viewed 3975 times
-
Using functions
- 5:12
- Viewed 3973 times
-
How to simultaneously edit and calculate formulas across multiple worksheets
- 3:07
- Viewed 3958 times
-
Advanced formulas and references
- 4:06
- Viewed 3957 times
-
Look up values on a different worksheet
- 2:39
- Viewed 3937 times
-
Password protect workbooks and worksheets in detail
- 6:00
- Viewed 3910 times
-
Copy a VLOOKUP formula
- 3:27
- Viewed 3904 times
-
Take conditional formatting to the next level
- 3:37
- Viewed 3900 times
-
How to simultaneously view multiple worksheets
- 3:25
- Viewed 3867 times
-
Freeze panes in detail
- 3:30
- Viewed 3861 times
-
How to link cells and calculate formulas across multiple worksheets
- 2:10
- Viewed 3857 times
-
Password protect workbooks and worksheets
- 2:27
- Viewed 3856 times
-
A first look at Excel 2016
- 3:22
- Viewed 3845 times
-
Customize charts
- 4:28
- Viewed 3844 times
-
AutoFill
- 2:55
- Viewed 3842 times
-
Subtract time
- 3:58
- Viewed 3840 times
-
Add numbers
- 2:54
- Viewed 3837 times
-
Create a PivotTable and analyze your data
- 1:35
- Viewed 3835 times
-
Print headings, gridlines, formulas, and more
- 4:29
- Viewed 3831 times
-
Sort, filter, summarize and calculate your PivoteTable data
- 3:49
- Viewed 3830 times
-
Top tips for working in Excel Online
- 3:35
- Viewed 3829 times
-
How things are organized
- 1:58
- Viewed 3829 times
-
Print a worksheet on a specific number of pages
- 4:34
- Viewed 3823 times
-
How to track and monitor values with the Watch Window
- 2:42
- Viewed 3823 times
-
Work with macros
- 4:40
- Viewed 3813 times
-
Insert columns and rows
- 4:16
- Viewed 3799 times
-
Advanced filter details
- 4:13
- Viewed 3798 times
-
More print options
- 5:59
- Viewed 3797 times
-
IF with AND and OR
- 3:35
- Viewed 3782 times
-
Introduction to Excel
- 0:59
- Viewed 3776 times
-
AutoFilter details
- 3:27
- Viewed 3775 times
-
Create pie, bar, and line charts
- 3:13
- Viewed 3751 times
-
Conditionally format dates
- 2:38
- Viewed 3749 times
-
Insert headers and footers
- 2:02
- Viewed 3742 times
-
Chat with your co-editors in real-time
- 0:28
- Viewed 3742 times
-
Combine data from multiple worksheets
- 2:50
- Viewed 3739 times
-
Sort details
- 4:46
- Viewed 3735 times
-
Drop-down list settings
- 4:14
- Viewed 3734 times
-
Assign a button to a macro
- 2:49
- Viewed 3732 times
-
Input and error messages
- 2:52
- Viewed 3711 times
-
Print worksheets and workbooks
- 1:07
- Viewed 3696 times
-
Header and footer details
- 3:41
- Viewed 3691 times
-
Basic math
- 2:28
- Viewed 3657 times
-
Copying formulas
- 3:00
- Viewed 3650 times
-
Operator order
- 2:04
- Viewed 3648 times
-
Save your macro
- 2:59
- Viewed 3632 times
-
Advanced IF functions
- 3:22
- Viewed 3597 times
-
Save and print an Excel workbook
- 1:53
- Viewed 3590 times
-
Improved version history
- 0:51
- Viewed 3582 times
-
TEXTJOIN
- 0:47
- Viewed 3581 times
-
Copy a chart
- 2:59
- Viewed 3564 times
-
How to create a table
- 2:11
- Viewed 3537 times
-
Cell references
- 1:34
- Viewed 3528 times
-
Use conditional formatting
- 2:02
- Viewed 3517 times
-
IFS
- 1:05
- Viewed 3517 times
-
Weighted average
- 2:06
- Viewed 3514 times
-
Add formulas and references
- 2:52
- Viewed 3510 times
-
One click Forecasting
- 1:01
- Viewed 3479 times
-
Conditionally format text
- 2:12
- Viewed 3477 times
-
Use slicers to filter data
- 1:25
- Viewed 3471 times
-
Get going fast
- 1:38
- Viewed 3466 times
-
Copy and remove conditional formatting
- 1:11
- Viewed 3424 times
-
How to use 3-D reference or tridimensional formulas
- 3:01
- Viewed 3421 times
-
AutoFill and Flash Fill
- 1:36
- Viewed 3412 times
-
Map Chart in Excel
- 0:31
- Viewed 3412 times
-
Nested IF functions
- 3:30
- Viewed 3395 times
-
Freeze or lock panes
- 1:06
- Viewed 3378 times
-
CONCAT
- 0:51
- Viewed 3364 times
-
Average a group of numbers
- 2:01
- Viewed 3360 times
-
Flash Fill
- 2:59
- Viewed 3353 times
-
Drop-down lists
- 0:55
- Viewed 3332 times
-
Create a chart
- 0:52
- Viewed 3315 times
-
Edit a macro
- 3:29
- Viewed 3293 times
-
SWITCH
- 1:03
- Viewed 3276 times
-
Sort and filter data
- 1:38
- Viewed 3253 times
-
Share documents
- 1:13
- Viewed 3164 times
-
MAXIFS & MINIFS
- 1:06
- Viewed 3137 times
-
Microsoft Search
- 0:34
- Viewed 3113 times
-
Work simultaneously with others on a workbook
- 0:43
- Viewed 3070 times
-
Page numbers in depth
- 3:06
- Viewed 3002 times
-
Funnel Chart
- 0:33
- Viewed 2951 times
-
Translate your Excel spreadsheets
- 1:16
- Viewed 2889 times
-
Check Accessibility in Excel
- 1:51
- Viewed 2866 times
-
Accessibility in Excel
- 1:12
- Viewed 2825 times
-
XLOOKUP (Advanced metrics)
- 9:30
- Viewed 2627 times
-
Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2583 times
-
Create dynamic drop down lists
- 3:26
- Viewed 2447 times
-
Insert an image in a cell with image function
- 3:01
- Viewed 2421 times
-
Do things quickly with Tell Me
- 1:07
- Viewed 2410 times
-
XLOOKUP (Basic metrics)
- 4:19
- Viewed 2308 times
-
Text before & after Function
- 4:57
- Viewed 2220 times
-
Creating a forecast sheet with Excel
- 0:43
- Viewed 2058 times
-
Change chart type
- 1:29
- Viewed 1919 times
-
Generate a Chart with Copilot
- 1:34
- Viewed 1633 times
-
Sort, Filter, and Analyze Data with Copilot
- 1:48
- Viewed 1219 times
-
Generate Formulas with Copilot
- 2:07
- Viewed 1077 times
-
Format Data with Copilot
- 1:52
- Viewed 1014 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 977 times
-
Create an insights grid
- 01:19
- Viewed 285 times
-
Generate formulas from a concept
- 01:02
- Viewed 224 times
-
Use the Copilot pane
- 01:12
- Viewed 183 times
-
Process text
- 01:03
- Viewed 171 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 63 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 68 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 83 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 79 times
-
Copilot at the service of project reports
- 02:36
- Viewed 70 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 68 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 109 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 72 times
-
Project mode
- 01:31
- Viewed 74 times
-
Create an agent for a team
- 01:53
- Viewed 122 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 124 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 70 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 125 times
-
Copilot Studio agent settings
- 01:33
- Viewed 67 times
-
Add new actions
- 01:54
- Viewed 119 times
-
Create a first action
- 01:59
- Viewed 117 times
-
Manage topics
- 01:51
- Viewed 96 times
-
Manage knowledge sources
- 01:11
- Viewed 66 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 116 times
-
Access Copilot Studio
- 01:09
- Viewed 114 times
-
Get started with Copilot Studio
- 01:25
- Viewed 64 times
-
Introduction to PowerBI
- 00:60
- Viewed 184 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 177 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 180 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 184 times
-
Introduction to Planner
- 00:56
- Viewed 190 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 181 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 185 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 252 times
-
Introduction to Sway
- 01:53
- Viewed 162 times
-
Introducing to Word
- 01:00
- Viewed 182 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 164 times
-
Create a call group
- 01:15
- Viewed 226 times
-
Use call delegation
- 01:07
- Viewed 146 times
-
Assign a delegate for your calls
- 01:08
- Viewed 223 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 149 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 138 times
-
Manage advanced call notifications
- 01:29
- Viewed 154 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 185 times
-
Block unwanted calls
- 01:24
- Viewed 155 times
-
Disable all call forwarding
- 01:09
- Viewed 158 times
-
Manage a call group in Teams
- 02:01
- Viewed 146 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 144 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 139 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 162 times
-
Manage voicemail messages
- 01:55
- Viewed 209 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 227 times
-
Customize your voicemail greeting
- 02:17
- Viewed 139 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 137 times
-
Manage simultaneous calls
- 01:52
- Viewed 147 times
-
Support third-party apps during calls
- 01:53
- Viewed 180 times
-
Add participants quickly and securely
- 01:37
- Viewed 147 times
-
Configure call privacy and security settings
- 02:51
- Viewed 142 times
-
Manage calls on hold
- 01:20
- Viewed 150 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 141 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 151 times
-
Draft a Service Memo
- 02:33
- Viewed 196 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 183 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 270 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 237 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 96 times
-
Other Coaches
- 01:45
- Viewed 196 times
-
Agents in SharePoint
- 02:44
- Viewed 157 times
-
Prompt coach
- 02:49
- Viewed 183 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 174 times
-
Configure a Copilot Agent
- 02:39
- Viewed 167 times
-
Describe a copilot agent
- 01:32
- Viewed 192 times
-
Rewrite with Copilot
- 01:21
- Viewed 166 times
-
Analyze a video
- 01:21
- Viewed 191 times
-
Use the Copilot pane
- 01:12
- Viewed 183 times
-
Process text
- 01:03
- Viewed 171 times
-
Create an insights grid
- 01:19
- Viewed 285 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 179 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 203 times
-
Create an image with Copilot
- 00:42
- Viewed 297 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 195 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 192 times
-
Chat with Copilot
- 00:50
- Viewed 182 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 276 times
-
Data Privacy in Copilot
- 00:43
- Viewed 195 times
-
Access Copilot
- 00:25
- Viewed 300 times
-
Use a Copilot Agent
- 01:24
- Viewed 204 times
-
Modify with Pages
- 01:20
- Viewed 208 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 201 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 195 times
-
Generate the email for the recipient
- 00:44
- Viewed 185 times
-
Action Function
- 04:18
- Viewed 151 times
-
Search Function
- 03:42
- Viewed 204 times
-
Date and Time Function
- 02:53
- Viewed 184 times
-
Logical Function
- 03:14
- Viewed 279 times
-
Text Function
- 03:25
- Viewed 212 times
-
Basic Function
- 02:35
- Viewed 177 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 201 times
-
Introduction to Power Fx
- 01:09
- Viewed 180 times
-
The New Calendar
- 03:14
- Viewed 302 times
-
Sections
- 02:34
- Viewed 188 times
-
Customizing Views
- 03:25
- Viewed 181 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 299 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 200 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 158 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 112 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 189 times
-
Use the narrative Builder
- 01:31
- Viewed 235 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 195 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 205 times
-
Share a document with copilot
- 00:36
- Viewed 197 times
-
Configurate a page with copilot
- 01:47
- Viewed 195 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 977 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 209 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 237 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 300 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 370 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 351 times
Objectifs :
This document aims to provide a comprehensive overview of the various options available in Excel for saving, sharing, and ensuring compatibility with older versions. It highlights the transition from Excel 2003 to the newer formats and offers practical steps for users to follow.
Chapitres :
-
Introduction to Excel Saving Options
Excel offers a variety of options for saving, printing, exporting, and sharing workbooks. Understanding these options is crucial for efficient file management and collaboration. -
Saving Workbooks
Typically, users save files directly to their computers. However, Excel also allows saving workbooks to online services such as Office 365, SharePoint, and OneDrive. By logging into your account, you can save your workbook to OneDrive, enabling access from any internet-connected computer. -
Sharing Workbooks
After saving a workbook, you can share it with others by clicking the 'Share' button. Additionally, Excel provides options to export your workbook in various file formats, including PDF. -
Compatibility with Excel 2003
When transitioning from Excel 2003 to the newer Excel formats, it's important to consider compatibility. The older Excel 2003 uses the .xls format, while the newer versions use .xlsx. To share a workbook with someone using Excel 2003, you can save it in the .xls format. Here’s how to do it: -
Using the Compatibility Checker
1. Navigate to the backstage view and select 'Info'. 2. Run the Compatibility Checker to identify any potential issues when saving in the older format. 3. Review the results and make necessary modifications. 4. Choose a location to save the file, and in the 'Save As' dialog box, change the 'Save as type' to 'Excel 97-2003 Workbook'. By following these steps, the recipient can open the workbook in Excel 2003. -
Alternative Compatibility Option
Another option for users of Excel 2003 is to download an add-in called the Compatibility Pack, which allows them to open newer Excel files. -
Conclusion
In summary, this guide provides essential information for users transitioning to the new Excel. While there is always more to learn, understanding these saving, sharing, and compatibility options will enhance your experience with Excel.
FAQ :
How do I save my Excel workbook to OneDrive?
To save your Excel workbook to OneDrive, first ensure you are logged into your OneDrive account in Excel. Then, click on 'File', select 'Save As', and choose OneDrive as the location to save your workbook. This allows you to access it from any computer connected to the Internet.
What is the difference between XLS and XLSX file formats?
XLS is the file format used by Excel 2003 and earlier versions, while XLSX is the format used by Excel 2007 and later. XLSX supports more features and larger file sizes compared to XLS.
How can I share my Excel workbook with others?
After saving your workbook, you can share it by clicking on the 'Share' button in Excel. This allows you to send a link to others so they can access the workbook.
What should I do if I need to share a workbook with someone using Excel 2003?
If you need to share a workbook with someone using Excel 2003, you can run the Compatibility Checker in Excel to identify any potential issues. Then, save the workbook in the older XLS format by selecting 'Excel 97-2003 Workbook' in the 'Save As' dialog box.
What is the Compatibility Checker in Excel?
The Compatibility Checker is a tool in Excel that checks for potential issues when saving a workbook in an older file format. It helps ensure that the document can be opened without problems in previous versions of Excel.
Quelques cas d'usages :
Saving Workbooks for Remote Access
Professionals can save their Excel workbooks to OneDrive to ensure they can access their files from any location. This is particularly useful for remote work or when collaborating with team members in different locations.
Sharing Reports with Clients
Consultants can use the sharing feature in Excel to send reports directly to clients. By saving the workbook to OneDrive and sharing the link, clients can view the latest updates without needing to email files back and forth.
Ensuring Compatibility with Older Versions
When working in a team that includes members using Excel 2003, users can utilize the Compatibility Checker to ensure their workbooks are saved in a format that is accessible to everyone, preventing any issues with file sharing.
Exporting Data for Presentations
Users can export their Excel workbooks as PDF files to create professional presentations. This is useful for sharing data in a format that is easy to read and does not require the recipient to have Excel installed.
Using Compatibility Pack for Legacy Systems
Organizations still using Excel 2003 can download the Compatibility Pack to enable them to open and edit files created in newer versions of Excel, ensuring they can work with the latest data without upgrading their software.
Glossaire :
Excel
A spreadsheet program developed by Microsoft that allows users to organize, format, and calculate data with formulas using a system of rows and columns.
Workbook
A file created in Excel that contains one or more worksheets, which are individual pages where data is stored and manipulated.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productive tools through the cloud.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device connected to the Internet.
SharePoint
A web-based collaboration platform from Microsoft that integrates with Microsoft Office, allowing users to share and manage content, knowledge, and applications.
Portable Document Format, a file format developed by Adobe that presents documents in a manner independent of application software, hardware, and operating systems.
Compatibility Checker
A tool in Excel that checks for potential issues when saving a workbook in an older file format, ensuring that the document can be opened without problems in previous versions of Excel.
XLS
The file format used by Excel 2003 and earlier versions, which is different from the newer XLSX format.
XLSX
The file format used by Excel 2007 and later versions, which supports more features and larger file sizes compared to the older XLS format.
Compatibility Pack
An add-in for older versions of Excel that allows users to open and edit files created in newer versions of Excel.