Excel - Accessibility in Excel Tutorial
In this video, you will learn about accessibility in Excel.
The video covers how to make your Excel documents more accessible and how to check for accessibility issues.
This will help you improve the accessibility of your documents and ensure that everyone can easily access and understand the content.
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Excel - Accessibility in Excel
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COUNTIFS and SUMIFS
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Start with "Ideas" in Excel
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More complex formulas
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Functions and formulas
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New Chart types
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The SUMIF function
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A closer look at the ribbon
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AVERAGEIF function
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Using functions
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The SUM function
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Advanced formulas and references
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AutoFill
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Add numbers
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Top tips for working in Excel Online
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How things are organized
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Work with macros
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Insert columns and rows
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Advanced filter details
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More print options
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Introduction to Excel
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IF with AND and OR
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AutoFilter details
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Conditionally format dates
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Insert headers and footers
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Sort details
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Drop-down list settings
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Input and error messages
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Header and footer details
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Copying formulas
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Basic math
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Operator order
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Save your macro
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Advanced IF functions
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Improved version history
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TEXTJOIN
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Copy a chart
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Cell references
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Use conditional formatting
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Add formulas and references
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IFS
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Weighted average
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One click Forecasting
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Conditionally format text
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Use slicers to filter data
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Copy and remove conditional formatting
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Map Chart in Excel
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AutoFill and Flash Fill
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Nested IF functions
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CONCAT
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Flash Fill
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Page numbers in depth
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Funnel Chart
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Translate your Excel spreadsheets
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Check Accessibility in Excel
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XLOOKUP (Advanced metrics)
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Use slicers, timelines and PivotCharts to analyze your pivotetable data
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Create dynamic drop down lists
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XLOOKUP (Basic metrics)
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Text before & after Function
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Change chart type
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Generate Formulas with Copilot
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Format Data with Copilot
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Create an insights grid
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Use the Copilot pane
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Process text
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Add a subtitle and translate your presentation in real time
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Translate your emails into Outlook
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Make your Outlook signature accessible
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Translate content into PowerPoint
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Translate Content in Word
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Translate your Excel spreadsheets
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Check Accessibility in Excel
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Accessibility in PowerPoint
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Accessibility in Word
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Check Accessibility in Word
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Grammar Tools
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Add accessible tables and lists
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Use the Translator tool on PC
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What is accessibility?
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Picture in Picture
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Accessibility
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Dark Theme
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Enabling Subtitles During a Meeting
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Finding Help?
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Add Accessible Tables and Lists
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Improve Email Accessibility
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Make Your Outlook Signature Accessible
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Use the Immersive Reader Feature
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create a first action
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Manage simultaneous calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Objectifs :
This document aims to provide guidance on how to create accessible Excel spreadsheets by following specific formatting techniques. The goal is to ensure that data is understandable and usable for everyone, including individuals with disabilities.
Chapitres :
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Introduction to Accessible Excel Spreadsheets
Creating accessible Excel spreadsheets may seem challenging, but with careful formatting, it is possible to make data understandable for all users. This guide outlines key points to consider when designing spreadsheets, starting from predefined templates. -
Utilizing Predefined Templates
Using predefined templates can significantly enhance the accessibility of your content. These templates often come with built-in instructions that guide users on how to effectively utilize the spreadsheet. This approach not only saves time but also ensures that accessibility features are integrated from the start. -
Design Considerations for Accessibility
When designing your document, keep the following points in mind to optimize accessibility: - **Sufficient Empty Space**: Ensure there is enough space around the text to improve clarity and readability. - **Color and Contrast**: Choose colors and contrasts carefully to avoid difficulties in distinguishing information. - **Font Size**: Use large fonts for better readability. A minimum font size of 12 points is recommended to optimize accessibility. -
Labeling and Organization
Clear and descriptive labels are crucial for accessibility. Screen readers read spreadsheet names, so it is important to fill in these labels accurately. Additionally, ensure that there are no blank sheets in the workbook, as this can create confusion for users. -
Conclusion
By following these guidelines, you can create Excel spreadsheets that are accessible and user-friendly. Implementing these practices not only benefits individuals with disabilities but also enhances the overall usability of your data for all users.
FAQ :
How can I make my Excel spreadsheets more accessible?
To enhance accessibility in Excel spreadsheets, use clear and descriptive labels, maintain sufficient empty space around text, choose high-contrast colors, and use a minimum font size of 12 points. Additionally, ensure there are no blank sheets in the workbook.
What is the recommended font size for accessibility in spreadsheets?
The recommended minimum font size to optimize accessibility in spreadsheets is 12 points, as larger fonts are easier to read.
Why is it important to use templates for creating accessible spreadsheets?
Using templates helps ensure consistency and includes built-in instructions that guide users in creating accessible content, making it easier to follow best practices.
What role do screen readers play in spreadsheet accessibility?
Screen readers convert text and data in spreadsheets into speech or braille, allowing visually impaired users to access and understand the information presented.
How does color choice affect spreadsheet accessibility?
The choice of colors and contrast is crucial for accessibility, as poor contrast can make it difficult for users to distinguish between different pieces of information.
Quelques cas d'usages :
Creating Accessible Financial Reports
When preparing financial reports in Excel, using accessible formatting techniques such as clear labels, appropriate font sizes, and high-contrast colors can ensure that all stakeholders, including those with visual impairments, can understand the data presented.
Designing Educational Materials
Educators can use accessible Excel templates to create lesson plans and grading sheets that are easy to read and navigate for both teachers and students, ensuring inclusivity in the learning environment.
Developing Project Management Dashboards
Project managers can apply accessibility principles when designing dashboards in Excel, ensuring that all team members, regardless of their abilities, can interpret project data effectively and contribute to discussions.
Preparing Accessible Data for Presentations
When compiling data for presentations, using accessible spreadsheets allows presenters to share information that is easily understood by all audience members, including those who may rely on screen readers.
Creating Accessible Surveys
Organizations can design accessible surveys in Excel by following best practices for formatting, ensuring that all respondents, including those with disabilities, can easily read and respond to questions.
Glossaire :
Accessible
The quality of being easy to approach, reach, or use, especially for individuals with disabilities.
Spreadsheet
A digital document that organizes data in rows and columns, allowing for calculations, data analysis, and visualization.
Template
A pre-designed document that serves as a starting point for creating new documents, ensuring consistency and saving time.
Screen Reader
A software application that converts text displayed on a computer screen into speech or braille, enabling visually impaired users to access information.
Contrast
The difference in luminance or color that makes an object distinguishable from others, crucial for readability.
Font Size
The size of the text in a document, measured in points; larger sizes are generally easier to read.
Workbook
A file that contains one or more spreadsheets, often used in applications like Microsoft Excel.