Bookings - Manage your availabilities Video
In this video, you will learn how to manage your availabilities using Microsoft Bookings.
The video covers the process of creating a bookings calendar, adding service descriptions, and synchronizing with Outlook to avoid availability conflicts.
This will help you handle your appointments more efficiently by offering a calendar that is faithful to your activity and availability.
- 1:42
- 3193 views
-
Bookings - Manage your availabilities
- 1:42
- Viewed 3193 times
-
Excel - Insert an image in a cell with image function
- 3:01
- Viewed 2426 times
-
Windows 11 - Quick assist
- 1:29
- Viewed 2752 times
-
Windows 11 - Make screenshots easier
- 3:59
- Viewed 2412 times
-
Windows 11 - Set up widgets
- 1:28
- Viewed 2637 times
-
Windows 11 - Make your work environment attractive
- 1:44
- Viewed 2203 times
-
Windows 11 - Configure multiple virtual desktops
- 1:35
- Viewed 2385 times
-
Windows 11 - Quickly find your files
- 2:07
- Viewed 2573 times
-
Introduction to Bookings
- 1:19
- Viewed 3958 times
-
Add staff members
- 2:57
- Viewed 3321 times
-
Manage permissions
- 1:10
- Viewed 3261 times
-
Make a reservation [Staff]
- 1:55
- Viewed 3140 times
-
Create a new calendar
- 2:55
- Viewed 3072 times
-
Integrate Bookings into TEAMS
- 1:36
- Viewed 2983 times
-
Discovery of the interface
- 2:46
- Viewed 2874 times
-
Publish your Booking page
- 2:54
- Viewed 2852 times
-
Make a reservation [Customer]
- 2:13
- Viewed 2847 times
-
Create custom fields
- 1:21
- Viewed 2820 times
-
Add a service
- 2:03
- Viewed 2769 times
-
Interface Discovery
- 2:20
- Viewed 2467 times
-
Create a new shared booking page
- 2:32
- Viewed 2381 times
-
Virtual Appointments
- 1:44
- Viewed 2222 times
-
Make a reservation Employee]
- 1:50
- Viewed 2183 times
-
Add staff
- 2:36
- Viewed 2151 times
-
Manage and share your booking pages
- 2:29
- Viewed 2131 times
-
Create custom fields
- 1:12
- Viewed 2005 times
-
Make a reservation [Customer]
- 1:51
- Viewed 1698 times
-
Manage permissions
- 1:03
- Viewed 1648 times
-
Add a service
- 2:28
- Viewed 1569 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 323 times
-
Create automatic reminders
- 4:10
- Viewed 8018 times
-
Answering a scheduling poll
- 1:14
- Viewed 7024 times
-
Create a scheduling poll
- 4:12
- Viewed 5175 times
-
Discovering the interface
- 4:51
- Viewed 5148 times
-
Creating compartments to organise tasks
- 6:45
- Viewed 4600 times
-
Enrich tasks content
- 5:48
- Viewed 4395 times
-
Creating the project tasks
- 5:18
- Viewed 4294 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4253 times
-
Deleting a task, a compartment or a plan
- 3:25
- Viewed 4165 times
-
Creating a project
- 3:49
- Viewed 4090 times
-
Advanced tasks
- 3:18
- Viewed 3753 times
-
Manage the most important tasks
- 1:38
- Viewed 3725 times
-
Planner Tasks in To Do
- 1:52
- Viewed 3694 times
-
Planner and transverse applications
- 4:43
- Viewed 3681 times
-
Save, publish, and share
- 2:22
- Viewed 3526 times
-
Add dates and deadlines to your tasks
- 1:12
- Viewed 3521 times
-
Outlook tasks in To Do
- 2:51
- Viewed 3495 times
-
Organize your daily tasks
- 1:56
- Viewed 3475 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3442 times
-
Create a new task in To Do
- 2:21
- Viewed 3430 times
-
Intro to Microsoft To Do Interface
- 2:41
- Viewed 3373 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3349 times
-
Create and share to-do lists with others
- 2:34
- Viewed 3336 times
-
Save Automatically an attachment
- 4:32
- Viewed 3309 times
-
Setting delegates
- 0:34
- Viewed 3296 times
-
Customising the interface
- 3:10
- Viewed 3272 times
-
Automate Teams notifications
- 3:32
- Viewed 3265 times
-
Manage permissions
- 1:10
- Viewed 3261 times
-
What is Microsoft To Do?
- 0:45
- Viewed 3252 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3228 times
-
Displaying the progress of your plan
- 4:17
- Viewed 3206 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3193 times
-
Clutter
- 1:31
- Viewed 3142 times
-
Create and share lists with others
- 2:50
- Viewed 2988 times
-
Extensions
- 1:31
- Viewed 2969 times
-
Manage Requests of Holidays and Leaves of Absences
- 0:58
- Viewed 2962 times
-
Save, publish, and share
- 2:24
- Viewed 2957 times
-
Intro to Microsoft To Do on Mobile
- 2:06
- Viewed 2946 times
-
Understanding the new interface
- 1:30
- Viewed 2945 times
-
Remove a member from a group
- 0:29
- Viewed 2876 times
-
Check your day planning
- 0:30
- Viewed 2854 times
-
Publish your Booking page
- 2:54
- Viewed 2852 times
-
Shift and its imbrication with Teams
- 1:03
- Viewed 2795 times
-
The mobile App with Teams
- 0:48
- Viewed 2696 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2657 times
-
Rank your custom lists into groups
- 0:56
- Viewed 2647 times
-
Redefine privacy for highly secure meetings
- 2:37
- Viewed 2604 times
-
Immersive Reader
- 2:51
- Viewed 2595 times
-
The Outlook tasks in To Do
- 2:47
- Viewed 2576 times
-
Quickly find your files
- 2:07
- Viewed 2573 times
-
Add dates and deadlines to your tasks
- 1:17
- Viewed 2563 times
-
Pin your important files
- 0:34
- Viewed 2482 times
-
Progressive Web Apps
- 3:11
- Viewed 2349 times
-
Install Office on your smartphone
- 1:02
- Viewed 2345 times
-
Manage the most important tasks
- 1:28
- Viewed 2340 times
-
Take ownership of the taskbar
- 2:10
- Viewed 2281 times
-
Organize your daily tasks
- 2:19
- Viewed 2277 times
-
Create video chapters
- 0:52
- Viewed 2258 times
-
Virtual Appointments
- 1:44
- Viewed 2222 times
-
Overall view of your licences and subscription
- 0:46
- Viewed 2189 times
-
Planner Tasks in To Do
- 1:49
- Viewed 2177 times
-
Create a new task in To Do
- 2:21
- Viewed 2160 times
-
Rank your custom lists into groups
- 0:51
- Viewed 2130 times
-
Break up lengthy surveys and quizzes into sections
- 2:24
- Viewed 2104 times
-
Preparing for time away from the office
- 1:24
- Viewed 2064 times
-
View events
- 2:21
- Viewed 1492 times
-
Edit, Delete a Share
- 02:16
- Viewed 1124 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 906 times
-
Use the filter pane in a library
- 2:00
- Viewed 879 times
-
Pin a document to the top of a document library
- 1:32
- Viewed 851 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 835 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 832 times
-
Filter Your Document Display
- 1:10
- Viewed 803 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 609 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 546 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 479 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 430 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 429 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 407 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 403 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 398 times
-
Manage Storage Space
- 02:08
- Viewed 386 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 385 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 381 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 375 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 375 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 371 times
-
Power and Manage OneDrive
- 01:36
- Viewed 365 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 362 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 355 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 354 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 351 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 333 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 327 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 325 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 323 times
-
Access Power Automate for the Web
- 01:25
- Viewed 320 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 312 times
-
Create different types of events
- 01:46
- Viewed 311 times
-
Create an appointment or meeting
- 01:44
- Viewed 307 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 304 times
-
Create a Meeting Poll
- 02:48
- Viewed 299 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 299 times
-
Manage new message notifications
- 01:40
- Viewed 298 times
-
Create a task or reminder
- 01:50
- Viewed 289 times
-
Create a task from a message
- 02:00
- Viewed 283 times
-
Change the default font of your emails
- 01:05
- Viewed 276 times
-
Manage Views
- 02:36
- Viewed 272 times
-
Create an Email Template
- 01:40
- Viewed 268 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 265 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 263 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 259 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 248 times
-
Use a Shared Mailbox
- 01:18
- Viewed 247 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 246 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 243 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 240 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 240 times
-
Automate Routine Actions
- 02:19
- Viewed 239 times
-
View Other Calendars
- 00:50
- Viewed 235 times
-
Use Categories
- 02:51
- Viewed 234 times
-
Calendar Delegation Setup
- 01:21
- Viewed 234 times
-
Clean Up Your Inbox
- 01:18
- Viewed 229 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 223 times
-
Delay Email Delivery
- 01:10
- Viewed 222 times
-
The Power Automate Mobile App
- 01:39
- Viewed 221 times
-
Use Conversation View
- 01:47
- Viewed 219 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 218 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 217 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 216 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 216 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 213 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 210 times
-
Share Power Automate Flows
- 02:20
- Viewed 209 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 208 times
-
Discover the “Build Space”
- 02:26
- Viewed 206 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 205 times
-
Display Three Time Zones
- 01:52
- Viewed 203 times
-
Easily Sort Your Mails
- 01:38
- Viewed 202 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 197 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 197 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 186 times
-
Introduction to PowerBI
- 00:60
- Viewed 192 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 183 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 189 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 190 times
-
Introduction to Planner
- 00:56
- Viewed 197 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 191 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 192 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 266 times
-
Introduction to Sway
- 01:53
- Viewed 169 times
-
Introducing to Word
- 01:00
- Viewed 187 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 168 times
-
Create a call group
- 01:15
- Viewed 238 times
-
Use call delegation
- 01:07
- Viewed 151 times
-
Assign a delegate for your calls
- 01:08
- Viewed 235 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 155 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 143 times
-
Manage advanced call notifications
- 01:29
- Viewed 160 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 194 times
-
Block unwanted calls
- 01:24
- Viewed 160 times
-
Disable all call forwarding
- 01:09
- Viewed 162 times
-
Manage a call group in Teams
- 02:01
- Viewed 152 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 149 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 144 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 167 times
-
Manage voicemail messages
- 01:55
- Viewed 221 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 240 times
-
Customize your voicemail greeting
- 02:17
- Viewed 145 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 141 times
-
Manage simultaneous calls
- 01:52
- Viewed 151 times
-
Support third-party apps during calls
- 01:53
- Viewed 188 times
-
Add participants quickly and securely
- 01:37
- Viewed 153 times
-
Configure call privacy and security settings
- 02:51
- Viewed 148 times
-
Manage calls on hold
- 01:20
- Viewed 156 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 146 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 155 times
-
Action Function
- 04:18
- Viewed 154 times
-
Search Function
- 03:42
- Viewed 209 times
-
Date and Time Function
- 02:53
- Viewed 188 times
-
Logical Function
- 03:14
- Viewed 290 times
-
Text Function
- 03:25
- Viewed 215 times
-
Basic Function
- 02:35
- Viewed 180 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 203 times
-
Introduction to Power Fx
- 01:09
- Viewed 182 times
-
The New Calendar
- 03:14
- Viewed 314 times
-
Sections
- 02:34
- Viewed 193 times
-
Customizing Views
- 03:25
- Viewed 184 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 318 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 205 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 161 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 194 times
Objectifs :
This document aims to provide a comprehensive guide on managing availability and time off within a booking page linked to an Outlook calendar. It outlines the steps for notifying availability, adding days off, and the implications of these actions on both the booking page and Outlook calendar.
Chapitres :
-
Introduction
Managing your availability is crucial when you are part of the staff list on a booking page. This guide will help you understand how to notify your availability, add days off, and the relationship between the booking page calendar and your Outlook calendar. -
Linking Booking Page and Outlook Calendar
By default, there is a connection between the booking page calendar and your Outlook calendar. This integration ensures that you are marked as unavailable during any scheduled appointments, whether they are professional or personal. -
Adding Days Off
To add a day off, navigate to the calendar on the booking page and click on the designated area to add a day off. This feature is accessible only to administrators, company members, or schedulers. Regular members can only add their own days off, while administrators or schedulers can manage days off for other members. -
Impact of Days Off on Availability
Once you have entered and saved your days off, these dates will reflect as unavailable on the booking calendar. If there are existing reservations during these times, they will be automatically canceled, and both you and the customer will receive a cancellation email. Additionally, these days off will also appear on your Outlook calendar. -
Managing Days Off in Outlook
It is important to note that if you delete days off from your Outlook calendar, they will still be visible on the booking page calendar. Therefore, you must repeat the deletion action on the booking page calendar as well. Conversely, if you cancel days off directly from the booking page calendar, it will update your Outlook calendar accordingly and send an email notification to the staff members. -
Conclusion
Understanding how to manage your availability and days off is essential for effective scheduling within a booking system. By following the outlined steps, you can ensure that your calendar reflects your true availability, minimizing conflicts and enhancing communication with customers.
FAQ :
How do I notify my availability on the booking page?
You need to update your availability by adding days off to the booking page calendar. This will automatically mark you as unavailable during those times.
What happens if I have an appointment in my Outlook calendar?
If you have an appointment in your Outlook calendar, you will be marked as unavailable on the booking page during that time.
Can I add holidays to the booking page calendar?
Yes, you can add your holidays to the booking page calendar, but this feature is only available to administrators or schedulers for other members.
What occurs if I delete a day off in Outlook?
If you delete a day off in Outlook, it will still appear on the booking page calendar. You need to delete it from the booking page calendar as well.
Will I receive notifications if my bookings are canceled?
Yes, both you and the customer will receive a cancellation email if a booking is canceled due to added days off.
Quelques cas d'usages :
Managing Staff Availability
In a corporate environment, administrators can manage staff availability by adding days off to the booking page calendar, ensuring that clients cannot book appointments during those times.
Synchronizing Calendars
By linking the booking page calendar with Outlook, staff can ensure that their personal and professional appointments do not overlap, improving time management.
Automating Cancellations
When a staff member adds a day off, any existing bookings are automatically canceled, and notifications are sent, streamlining the process of managing appointments.
Holiday Management
Companies can effectively manage holiday schedules by allowing administrators to add holidays for multiple staff members, ensuring that all team members are aware of each other's availability.
Glossaire :
Booking Page
A web page where appointments can be scheduled by clients or customers.
Outlook Calendar
A calendar application provided by Microsoft that allows users to manage appointments, meetings, and events.
Administrator
A user with elevated permissions who can manage settings and configurations for the booking page, including adding days off for other members.
Scheduler
A role similar to an administrator, responsible for managing appointments and availability on the booking page.
Days Off
Specific dates when a staff member is unavailable for bookings, which can be added to the booking page calendar.
Cancellation Email
An email notification sent to both the staff member and the customer when a booking is canceled.