Word - Advanced mail merge (Field code) Tutorial
In this video, you will learn about advanced mail merge using field codes.
The video covers how to add a comma to the mileage field in a mail merge by using field codes and switches.
Field codes are placeholders for data that Word adds automatically, and they can be used for things like page numbers and automatic tables of contents.
By using a switch called a picture switch, you can format the numbers in the merge field to include a comma.
This technique goes beyond the basic mail merge commands and allows for more customization.
Understanding and using field codes can enhance your mail merge skills and give you more control over the formatting of your documents.
- 2:59
- 2390 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 435 times
-
Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 79 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 3367 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 292 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 5590 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 12000 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2044 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4023 times
-
Collapsible headings
- 3:03
- Viewed 5578 times
-
Copy & Paste
- 3:09
- Viewed 3377 times
-
Introduction to Word
- 0:59
- Viewed 3287 times
-
Navigation Pane Part 1 : Rearranging a document
- 2:32
- Viewed 3226 times
-
More things you can do with pictures
- 4:53
- Viewed 3043 times
-
Locate your documents
- 0:20
- Viewed 2946 times
-
Microsoft Search
- 0:34
- Viewed 2906 times
-
Insert icons
- 0:43
- Viewed 2905 times
-
Introduction to Tables of Contents
- 2:57
- Viewed 2896 times
-
More options and custom labels
- 3:59
- Viewed 2870 times
-
Insights into what you're working on
- 0:36
- Viewed 2801 times
-
Take tables of contents (TOCs) to the next level
- 3:51
- Viewed 2777 times
-
Faster shape formatting and new and modern chart types
- 1:04
- Viewed 2763 times
-
3D Models
- 0:42
- Viewed 2760 times
-
Change footnote font, size, and formatting
- 2:48
- Viewed 2756 times
-
Use dictate to type in Word
- 0:27
- Viewed 2753 times
-
Mail merge
- 3:51
- Viewed 2728 times
-
Add a logo or other picture
- 3:17
- Viewed 2721 times
-
Format and add a graphic
- 3:20
- Viewed 2700 times
-
Format a document
- 2:58
- Viewed 2677 times
-
Translate Content in Word
- 2:04
- Viewed 2670 times
-
Save, export and share
- 2:08
- Viewed 2644 times
-
Let Word read your documents out loud
- 0:36
- Viewed 2633 times
-
Edit document with natural gestures
- 0:34
- Viewed 2614 times
-
Translate your Word documents into any language
- 0:33
- Viewed 2589 times
-
A first look at Word 2016
- 3:16
- Viewed 2547 times
-
Ink Equation
- 0:43
- Viewed 2547 times
-
Insert and customize a footnote
- 3:04
- Viewed 2543 times
-
Track changes online
- 3:14
- Viewed 2538 times
-
Design considerations for orientation
- 2:00
- Viewed 2534 times
-
How things are organized
- 2:00
- Viewed 2533 times
-
Insert items in a document
- 2:59
- Viewed 2525 times
-
Print envelopes with mail merge
- 3:58
- Viewed 2509 times
-
Add headers, footers, margins, and rulers to a page
- 2:45
- Viewed 2484 times
-
Accessibility in Word
- 2:29
- Viewed 2453 times
-
Use landscape and portrait orientation
- 3:28
- Viewed 2452 times
-
A closer look at the ribbon
- 3:54
- Viewed 2438 times
-
Check Accessibility in Word
- 1:42
- Viewed 2432 times
-
Track changes in email with multiple people
- 4:36
- Viewed 2429 times
-
Navigation Pane Part 2 : Search Options
- 1:35
- Viewed 2424 times
-
Modify a TOC with field codes
- 2:59
- Viewed 2415 times
-
Add multiple TOCs to a document
- 4:59
- Viewed 2390 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2362 times
-
Custom margin - Headers and footers
- 1:29
- Viewed 2343 times
-
Create and print labels
- 3:05
- Viewed 2342 times
-
Incorporate revisions with track changes
- 3:10
- Viewed 2325 times
-
Chat with co-authors while editing
- 0:29
- Viewed 2322 times
-
Pin your important files
- 0:34
- Viewed 2315 times
-
Print letters with mail merge
- 4:02
- Viewed 2260 times
-
Do things quickly with Tell Me
- 1:04
- Viewed 2242 times
-
Get going fast
- 1:44
- Viewed 2233 times
-
Start working together in a document
- 2:03
- Viewed 2232 times
-
Add custom entries to a TOC
- 3:00
- Viewed 2204 times
-
Add formatting to a TOC
- 3:48
- Viewed 2193 times
-
Use mail merge to create multiple labels
- 3:21
- Viewed 2187 times
-
Customize track changes
- 2:18
- Viewed 2179 times
-
Advanced tables of contents
- 3:15
- Viewed 2175 times
-
Work together in real time
- 1:40
- Viewed 2161 times
-
Changing existing styles
- 1:08
- Viewed 2153 times
-
Track changes
- 2:34
- Viewed 2151 times
-
Styles
- 1:49
- Viewed 2099 times
-
Custom margin - Default margin
- 1:06
- Viewed 2084 times
-
Working with watermarks
- 2:48
- Viewed 2003 times
-
Creating Styles
- 1:03
- Viewed 1977 times
-
Custom margin
- 1:59
- Viewed 1936 times
-
Improved version history
- 0:56
- Viewed 1934 times
-
Add a Table from Text with Copilot
- 1:39
- Viewed 1307 times
-
Rewrite or Summarize Existing Text with Copilot
- 2:29
- Viewed 1268 times
-
Draft Content Based on an Existing Document with Copilot
- 2:15
- Viewed 1028 times
-
Use the Copilot Conversation Pane in Word
- 1:56
- Viewed 805 times
-
Generate Text from an Idea or Plan
- 2:51
- Viewed 752 times
-
Make changes to a text
- 01:05
- Viewed 81 times
-
Use a Copilot Agent
- 01:24
- Viewed 20 times
-
Modify with Pages
- 01:20
- Viewed 20 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 33 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 18 times
-
Generate the email for the recipient
- 00:44
- Viewed 24 times
-
Action Function
- 04:18
- Viewed 21 times
-
Search Function
- 03:42
- Viewed 32 times
-
Date and Time Function
- 02:53
- Viewed 22 times
-
Logical Function
- 03:14
- Viewed 41 times
-
Text Function
- 03:25
- Viewed 29 times
-
Basic Function
- 02:35
- Viewed 20 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 32 times
-
Introduction to Power Fx
- 01:09
- Viewed 24 times
-
The New Calendar
- 03:14
- Viewed 47 times
-
Sections
- 02:34
- Viewed 23 times
-
Customizing Views
- 03:25
- Viewed 21 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 46 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 32 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 31 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 20 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Use the narrative Builder
- 01:31
- Viewed 48 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 41 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 46 times
-
Share a document with copilot
- 00:36
- Viewed 40 times
-
Configurate a page with copilot
- 01:47
- Viewed 51 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 79 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 73 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 75 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 109 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 125 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 125 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 155 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 120 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 54 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 135 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 61 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 65 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 174 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 48 times
-
Share Power Automate Flows
- 02:20
- Viewed 50 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 56 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 56 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 58 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 78 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 51 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 126 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 157 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 106 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 100 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 77 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 53 times
-
Discover the “Build Space”
- 02:26
- Viewed 44 times
-
The Power Automate Mobile App
- 01:39
- Viewed 45 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 60 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 58 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 49 times
-
Access Power Automate for the Web
- 01:25
- Viewed 63 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 63 times
-
Add a third-party application
- 02:40
- Viewed 87 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 78 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 77 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 71 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 54 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 95 times
-
Share a document securely with Outlook
- 02:21
- Viewed 63 times
-
Block a sender
- 01:54
- Viewed 89 times
-
Identify a fraudulent email
- 02:06
- Viewed 63 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 57 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 76 times
-
Protect an email by encrypting
- 01:10
- Viewed 56 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 53 times
-
Recover deleted items
- 01:09
- Viewed 148 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 80 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 52 times
-
Use a Shared Mailbox
- 01:18
- Viewed 85 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 62 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 83 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 54 times
-
Calendar Delegation Setup
- 01:21
- Viewed 81 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 145 times
-
Make changes to a text
- 01:05
- Viewed 81 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 72 times
-
Search from emails with Copilot
- 00:53
- Viewed 338 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 63 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 86 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 73 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 64 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 60 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 101 times
-
Generate formulas from a concept
- 01:02
- Viewed 64 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 82 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 97 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 123 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 88 times
-
Create a Meeting Poll
- 02:48
- Viewed 80 times
-
Display Three Time Zones
- 01:52
- Viewed 55 times
-
View Other Calendars
- 00:50
- Viewed 78 times
-
Open a Shared Calendar
- 01:29
- Viewed 81 times
-
Share Your Calendar
- 01:54
- Viewed 81 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 63 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 62 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 62 times
-
Translate Emails in Outlook
- 01:32
- Viewed 72 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 58 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 79 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 58 times
-
Improve Email Accessibility
- 02:02
- Viewed 67 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 73 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 73 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 51 times
-
Delay Email Delivery
- 01:10
- Viewed 72 times
-
Use Conversation View
- 01:47
- Viewed 59 times
-
Clean Up Your Inbox
- 01:18
- Viewed 81 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 307 times
-
Use Categories
- 02:51
- Viewed 55 times
-
Easily Sort Your Mails
- 01:38
- Viewed 62 times
-
Automate Routine Actions
- 02:19
- Viewed 63 times
-
Create an Email Template
- 01:40
- Viewed 85 times
-
Create a task from a message
- 02:00
- Viewed 112 times
-
Share a task list
- 03:10
- Viewed 120 times
-
Create a task or reminder
- 01:50
- Viewed 123 times
-
Task Module Overview
- 01:56
- Viewed 146 times
-
Manage Teams online meeting options
- 01:56
- Viewed 121 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 207 times
-
Create a reminder for yourself
- 01:59
- Viewed 126 times
-
Respond to a meeting
- 01:00
- Viewed 127 times
-
Create an appointment or meeting
- 01:44
- Viewed 132 times
-
Create different types of events
- 01:46
- Viewed 135 times
-
Edit and customize views
- 01:55
- Viewed 141 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 140 times
-
Search options
- 01:23
- Viewed 114 times
-
Sort and filter emails
- 02:51
- Viewed 128 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 192 times
-
The Bcc Field in Detail
- 01:53
- Viewed 124 times
-
Save and Print a Message
- 01:48
- Viewed 139 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 169 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 128 times
-
Process an incoming message
- 01:53
- Viewed 116 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 145 times
-
Organize into Folders
- 01:57
- Viewed 134 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 123 times
-
Create and add a signature to messages
- 01:26
- Viewed 134 times
-
Manage new message notifications
- 01:40
- Viewed 115 times
-
Change the default font of your emails
- 01:05
- Viewed 120 times
-
Manage Views
- 02:36
- Viewed 108 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 163 times
-
Explore the Interface
- 03:22
- Viewed 121 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 128 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 219 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 242 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 209 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 253 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 188 times
-
Manage Storage Space
- 02:08
- Viewed 236 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 228 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 253 times
-
Make a File Request
- 01:24
- Viewed 253 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 234 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 243 times
-
Modify Sharing Rules
- 00:53
- Viewed 241 times
-
Check Granted Shares
- 00:48
- Viewed 228 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 248 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 213 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 240 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 250 times
-
Search for Documents
- 01:31
- Viewed 223 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 305 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 243 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 237 times
-
Edit, Delete a Share
- 02:16
- Viewed 292 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 238 times
-
Power and Manage OneDrive
- 01:36
- Viewed 229 times
-
What is OneDrive ?
- 01:14
- Viewed 435 times
Objectifs :
This course aims to enhance your understanding of mail merge in Microsoft Word, specifically focusing on the use of field codes to format data, such as adding commas to numerical fields. By the end of this course, you will be able to utilize field codes effectively to customize your mail merge outputs.
Chapitres :
-
Introduction to Mail Merge
Mail merge is a powerful tool in Microsoft Word that allows you to create personalized documents for multiple recipients. If you frequently use mail merge in your business, this course is tailored for you. While the basic functions are straightforward, there are advanced techniques that can enhance your results. -
Understanding Field Codes
Field codes are placeholders in Word that allow for dynamic content generation. They are not limited to mail merge; they also include elements like page numbers and automatic tables of contents. By default, field codes are hidden, but you can toggle their visibility using the keyboard shortcut ALT + F9. -
Using Field Codes for Number Formatting
One common issue with mail merge is the formatting of numerical fields, such as the mileage field, which may not include commas. To address this, you can use field codes to apply specific formatting. The basic field code for mileage is MERGEFIELD Mileage. To add number formatting, you need to include a switch in the field code. -
Applying a Picture Switch
To format the mileage field with commas, you will type a switch directly in the field code. After 'Mileage', press space, then type '\#' followed by a space. In quotation marks, enter '###,###'. This switch tells Word how to format the numbers. After making these changes, press ALT + F9 to view the field code and F9 to update it, revealing the formatted result with commas. -
Exploring Field Code Documentation
For further learning, you can access documentation that details various field codes, their properties, and available switches. This resource provides examples and guidance on how to effectively use field codes in your documents. -
Conclusion
Field codes may not be necessary for everyone, but they are invaluable for those looking to customize their mail merge outputs beyond basic commands. By investing time in understanding and experimenting with field codes, you can significantly enhance the quality of your documents.
FAQ :
What is the purpose of using field codes in mail merge?
Field codes allow users to customize how data is displayed in a mail merge, such as formatting numbers with commas or other specific styles that are not available through standard Word commands.
How do I toggle field codes on and off in Word?
You can toggle field codes on and off by pressing the keyboard shortcut ALT + F9. This will switch between viewing the field codes and their results.
What is a picture switch in Word?
A picture switch is a specific type of switch used in field codes that allows you to define how numbers should be formatted, such as adding commas or other formatting options.
Can I use field codes without any coding knowledge?
While basic use of field codes can be done through Word commands, more advanced formatting and customization may require some research and experimentation with coding techniques.
Where can I find more information about field codes in Word?
You can find detailed information about field codes, including their properties and available switches, in the Microsoft Word documentation or reference links provided within the application.
Quelques cas d'usages :
Customizing Invoice Formats
A business can use field codes in mail merge to customize invoice formats, ensuring that numerical values such as totals and taxes are displayed with commas for better readability.
Creating Personalized Letters
Using mail merge with field codes, a company can create personalized letters that include formatted dates and numbers, enhancing the professionalism of their correspondence.
Generating Reports with Specific Formatting
Field codes can be applied in generating reports where specific number formats are required, such as financial reports that need to display figures with commas for thousands.
Automating Marketing Campaigns
In marketing, field codes can be used to automate the creation of personalized emails that include formatted data, improving engagement and clarity for recipients.
Streamlining Data Entry Processes
Field codes can help streamline data entry processes in organizations by allowing users to format and display data correctly in bulk documents, reducing errors and improving efficiency.
Glossaire :
Mail Merge
A process in Microsoft Word that allows users to create multiple documents at once by combining a template with a data source, such as a list of names and addresses.
Field Code
Placeholders in Word that represent data to be inserted automatically, such as merge fields, page numbers, or tables of contents. They can be toggled on and off using the keyboard shortcut ALT + F9.
Switch
A code added to a field code that modifies its behavior or appearance, such as formatting numbers in a specific way.
Picture Switch
A type of switch that provides a specific format for displaying numbers or other data in Word, using placeholders represented by number signs.
Placeholder
A symbol or text in a document that indicates where specific data will be inserted, such as the number signs in a picture switch.