SharePoint (Classic Sites) - Restoring an earlier version of your document Tutorial
In this video, you will learn about restoring an earlier version of your document in Microsoft 365. The video covers how to access the version history of your document, view previous versions, delete specific versions, and restore a previous version.
This will help you retrieve information, verify changes made to the document, and manage the versions effectively.
- 1:50
- 2837 views
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 2700 times
-
SharePoint (Classic Sites) - Restoring an earlier version of your document
- 1:50
- Viewed 2837 times
-
SharePoint (Classic Sites) - Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4085 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 2695 times
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2624 times
-
SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2607 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 2636 times
-
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2918 times
-
Protect a document shared by password
- 1:41
- Viewed 8777 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 5860 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4085 times
-
Create and manage team channel
- 1:51
- Viewed 3140 times
-
How do I block a sender?
- 1:01
- Viewed 3116 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3113 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3049 times
-
Manage permissions
- 1:10
- Viewed 2981 times
-
Restrict a document to reading only
- 1:03
- Viewed 2971 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2918 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 2863 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 2700 times
-
Creating a personalized permission level
- 2:46
- Viewed 2700 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2695 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2655 times
-
Checking the granted shares
- 2:27
- Viewed 2636 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2624 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2607 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2547 times
-
Creating a permission group
- 3:53
- Viewed 2518 times
-
General security practices in Outlook
- 1:03
- Viewed 2356 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2271 times
-
Manage permissions
- 1:03
- Viewed 1439 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 920 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 684 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 680 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 657 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 652 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 645 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 230 times
-
Modify Sharing Rules
- 00:53
- Viewed 230 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 229 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Check Granted Shares
- 00:48
- Viewed 211 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 201 times
-
Recover deleted items
- 01:09
- Viewed 119 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 61 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Identify a fraudulent email
- 02:06
- Viewed 50 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 48 times
-
Protect an email by encrypting
- 01:10
- Viewed 46 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 41 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 16 times
-
The New Calendar
- 03:14
- Viewed 4 times
-
Sections
- 02:34
- Viewed 2 times
-
Customizing Views
- 03:25
- Viewed 2 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 5 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 16 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Use the narrative Builder
- 01:31
- Viewed 32 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 31 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 34 times
-
Share a document with copilot
- 00:36
- Viewed 27 times
-
Configurate a page with copilot
- 01:47
- Viewed 35 times
-
Use Copilot with Right-Click
- 00:58
- Viewed 30 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 44 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 45 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 60 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 91 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 93 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 99 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 90 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 38 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 97 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 48 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 47 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 122 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 39 times
-
Share Power Automate Flows
- 02:20
- Viewed 40 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 41 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 50 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 42 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 65 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 45 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 92 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 93 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 92 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 84 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 58 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 35 times
-
Discover the “Build Space”
- 02:26
- Viewed 38 times
-
The Power Automate Mobile App
- 01:39
- Viewed 38 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 44 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 37 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 42 times
-
Access Power Automate for the Web
- 01:25
- Viewed 44 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 48 times
-
Add a third-party application
- 02:40
- Viewed 71 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 58 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 63 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 57 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 46 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 66 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 50 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 48 times
-
Protect an email by encrypting
- 01:10
- Viewed 46 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 41 times
-
Recover deleted items
- 01:09
- Viewed 119 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 61 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 42 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 64 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 46 times
-
Calendar Delegation Setup
- 01:21
- Viewed 64 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 115 times
-
Making changes to a text
- 00:38
- Viewed 49 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 64 times
-
Search from emails with Copilot
- 00:53
- Viewed 282 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 50 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 60 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 57 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 50 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 48 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 81 times
-
Generate formulas from a concept
- 01:02
- Viewed 53 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 57 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 73 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 86 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 70 times
-
Create a Meeting Poll
- 02:48
- Viewed 58 times
-
Display Three Time Zones
- 01:52
- Viewed 48 times
-
View Other Calendars
- 00:50
- Viewed 51 times
-
Open a Shared Calendar
- 01:29
- Viewed 64 times
-
Share Your Calendar
- 01:54
- Viewed 66 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 52 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 48 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 51 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 50 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 67 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Improve Email Accessibility
- 02:02
- Viewed 49 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 58 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 57 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 43 times
-
Delay Email Delivery
- 01:10
- Viewed 58 times
-
Use Conversation View
- 01:47
- Viewed 49 times
-
Clean Up Your Inbox
- 01:18
- Viewed 70 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 245 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 51 times
-
Automate Routine Actions
- 02:19
- Viewed 52 times
-
Create an Email Template
- 01:40
- Viewed 63 times
-
Create a task from a message
- 02:00
- Viewed 100 times
-
Share a task list
- 03:10
- Viewed 105 times
-
Create a task or reminder
- 01:50
- Viewed 103 times
-
Task Module Overview
- 01:56
- Viewed 119 times
-
Manage Teams online meeting options
- 01:56
- Viewed 99 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 146 times
-
Create a reminder for yourself
- 01:59
- Viewed 106 times
-
Respond to a meeting
- 01:00
- Viewed 111 times
-
Create an appointment or meeting
- 01:44
- Viewed 112 times
-
Create different types of events
- 01:46
- Viewed 111 times
-
Edit and customize views
- 01:55
- Viewed 128 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 118 times
-
Search options
- 01:23
- Viewed 96 times
-
Sort and filter emails
- 02:51
- Viewed 106 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 157 times
-
The Bcc Field in Detail
- 01:53
- Viewed 105 times
-
Save and Print a Message
- 01:48
- Viewed 114 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 136 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 112 times
-
Process an incoming message
- 01:53
- Viewed 102 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 111 times
-
Organize into Folders
- 01:57
- Viewed 117 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 107 times
-
Create and add a signature to messages
- 01:26
- Viewed 116 times
-
Manage new message notifications
- 01:40
- Viewed 98 times
-
Change the default font of your emails
- 01:05
- Viewed 107 times
-
Manage Views
- 02:36
- Viewed 90 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 145 times
-
Explore the Interface
- 03:22
- Viewed 97 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 205 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 228 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 196 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 223 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 175 times
-
Manage Storage Space
- 02:08
- Viewed 221 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 209 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 225 times
-
Make a File Request
- 01:24
- Viewed 231 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 229 times
-
Modify Sharing Rules
- 00:53
- Viewed 230 times
-
Check Granted Shares
- 00:48
- Viewed 211 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 230 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 201 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 229 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 226 times
-
Search for Documents
- 01:31
- Viewed 201 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 254 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 222 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 221 times
-
Edit, Delete a Share
- 02:16
- Viewed 217 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 221 times
-
Power and Manage OneDrive
- 01:36
- Viewed 215 times
-
What is OneDrive ?
- 01:14
- Viewed 328 times
-
Personality and tone for a realistic rendering
- 01:18
- Viewed 316 times
-
Format and example for optimal results
- 01:50
- Viewed 312 times
-
The importance of context in your requests
- 01:44
- Viewed 316 times
-
Precise task in conversational AI
- 01:55
- Viewed 318 times
-
Basics of prompting with conversational AI
- 02:29
- Viewed 333 times
-
What is a prompt ?
- 01:14
- Viewed 320 times
-
Survey Consumer Satisfaction Panel
- 02:38
- Viewed 388 times
-
Promote Your Product on Social Networks with Copilot
- 02:41
- Viewed 340 times
-
Write a Product Description with Copilot
- 02:36
- Viewed 391 times
-
Structure Your Product Launch Project
- 02:15
- Viewed 382 times
-
Initiate a Market Study with Copilot
- 03:15
- Viewed 380 times
Objectifs :
This video aims to educate users on how to access and manage version history in document management systems, specifically focusing on retrieving previous versions, understanding modifications, and managing document versions effectively.
Chapitres :
-
Introduction to Version History
In collaborative environments, it's common to accidentally modify or lose important information in documents. This section introduces the concept of version history, which allows users to access earlier versions of their files, ensuring that critical data can be retrieved and changes can be tracked. -
Accessing Version History
To access the version history of a document, navigate to the document's settings. Here, you can find all versions along with their modification dates and the names of the individuals who made those changes. This feature is crucial for tracking document evolution and understanding contributions from different team members. -
Viewing and Managing Versions
When you click on a specific version, it opens in your desktop application, allowing you to review its contents. This is particularly useful for verifying information or recovering lost data. Additionally, users have the option to delete specific versions, which will then be moved to the site's recycle bin. -
Restoring Previous Versions
If you need to revert to an earlier version of a document, you can restore it. However, be aware that any changes made after that version will be removed. You can always go back to a previous version if necessary, ensuring that you maintain control over your document's history. -
Deleting Versions
For those looking to streamline their document management, there is an option to delete all previous versions, keeping only the current one. This action will also send the deleted versions to your SharePoint site's recycle bin, allowing for potential recovery if needed. -
Conclusion
Understanding how to manage version history is essential for effective document management. By utilizing these features, users can safeguard their information, track changes, and maintain a clear record of document modifications, ultimately enhancing collaboration and productivity.
FAQ :
How can I access the version history of a document?
To access the version history of a document, go to the document's settings or options menu and select 'Version History.' This will display all previous versions along with their modification dates and the names of the users who made changes.
What happens if I delete a version of a document?
If you delete a version of a document, it will be moved to the Recycle Bin of your site. You can restore it later if needed, but any subsequent changes made after that version will be removed.
Can I restore a previous version of a document?
Yes, you can restore a previous version of a document. Simply go to the version history, select the version you want to restore, and follow the prompts. Keep in mind that restoring a version will remove any changes made after that version.
What should I do if I lose important information in a document?
If you lose important information, check the version history of the document to see if an earlier version contains the information you need. You can restore that version if necessary.
Quelques cas d'usages :
Document Recovery in Project Management
In project management, team members often collaborate on documents. If a team member accidentally deletes important information, they can use the version history feature to recover the lost data, ensuring that the project stays on track.
Maintaining Compliance in Legal Documents
In legal settings, maintaining accurate records is crucial. Lawyers can utilize version history to track changes made to legal documents, ensuring compliance and accountability. If a mistake is made, they can easily revert to a previous version.
Content Management in Marketing Teams
Marketing teams frequently update promotional materials. By using version history, they can review past versions of their content, allowing them to analyze changes and revert to effective strategies if newer versions do not perform as expected.
Glossaire :
Version History
A feature that allows users to view and access previous versions of a document, including modification dates and the names of individuals who made changes.
Check In/Check Out
A process used in document management systems where a user 'checks out' a document to make changes and 'checks it in' to save those changes. This helps prevent conflicts when multiple users are editing the same document.
Recycle Bin
A storage area where deleted items are temporarily kept, allowing users to recover them if needed. In SharePoint, deleted versions of documents are moved here.
Administrator
A person responsible for managing and configuring settings within a system or application, including permissions related to document access and version history.