Forms - Save time by creating your form with quick import Video

In this video, you will learn about saving time by creating forms with quick import in Microsoft Forms.
The video covers the process of importing an existing file and generating a survey or quiz from it.
It provides guidelines for organizing the content and recommends using multiple choice or text-based question types.
You can upload PDF or Word documents and specify if it's a form or quiz.
The video demonstrates how to edit items, make necessary changes, and add more settings.
This feature in Microsoft Forms will help you save time and create forms or quizzes efficiently.

  • 2:20
  • 2799 views

Objectifs :

Learn how to efficiently create forms or quizzes in Microsoft Forms by using the Quick Import feature, which allows users to import questions and answers from existing Word or PDF documents.

Chapitres :

  1. Introduction to Quick Import in Microsoft Forms
    Creating forms or quizzes can often be a time-consuming task, especially when preparing questions and answers manually. Microsoft Forms offers a solution through its Quick Import functionality, which allows users to import existing documents directly into the platform, streamlining the process significantly.
  2. Preparing Your Document
    Before importing your document into Microsoft Forms, it is essential to prepare it correctly. Here are some guidelines to follow: - Use Microsoft Word or PDF formats for your document. - Structure your questions and answers clearly: - Use multiple choice or text-based question types. - Separate questions and statements by skipping a line. - Organize content vertically, especially for answers. - Avoid complex illustrations or formulas, as these can be added later in Microsoft Forms.
  3. Importing Your Document
    Once your document is prepared, you can upload it to Microsoft Forms. Follow these steps: 1. Navigate to the 'All My Forms' page in Microsoft Forms. 2. Click on the import button to start the process. 3. Specify whether your document is a form or a quiz. 4. Microsoft Forms will convert your document automatically. After the import, you can review the newly created form or quiz to ensure everything is in place.
  4. Editing and Finalizing Your Form
    After importing, you may need to make some adjustments: - Check the title and description of your form; they may be combined in one field and require separation. - Edit any items by clicking on them to make necessary changes. - A text field will be added for questions without answers in the original document, and multiple choice questions will be created as needed. You can also add more settings or items to enhance your form.
  5. Conclusion
    The Quick Import feature in Microsoft Forms is a powerful tool that saves time and effort when creating forms or quizzes. By following the preparation and import guidelines, users can efficiently transition from a Word document to a fully functional form, allowing for easy editing and customization.

FAQ :

How do I import a document into Microsoft Forms?

To import a document into Microsoft Forms, go to the 'All My Forms' page, click the import button, and upload your prepared Word or PDF document. Ensure your document follows the layout rules for a seamless import.

What types of questions can I use in Microsoft Forms?

Microsoft Forms supports multiple choice and text-based question types. It's recommended to use these formats for optimal results during the import process.

Can I edit my form after importing it?

Yes, after importing your document, you can click on any item in your form to edit it or add more settings as needed.

What file formats are supported for import in Microsoft Forms?

Microsoft Forms supports importing documents in PDF and Word formats only.

What should I avoid when preparing my document for import?

Avoid adding complex illustrations or formulas in your document. Keep the layout simple by separating questions and statements with a blank line.

Quelques cas d'usages :

Creating a Survey for Customer Feedback

A marketing team can use Quick Import in Microsoft Forms to create a customer feedback survey by preparing a Word document with multiple choice questions. This saves time and ensures that the survey is ready for distribution quickly.

Educational Quizzes for Students

Teachers can prepare quizzes in Microsoft Word and use the Quick Import feature to convert them into interactive quizzes in Microsoft Forms. This allows for efficient assessment of student knowledge without the need for manual entry.

Event Registration Forms

Event planners can create registration forms in Word and import them into Microsoft Forms. This streamlines the process of collecting attendee information and preferences, making event management more efficient.

Employee Feedback Collection

HR departments can prepare feedback forms in Word and use Quick Import to gather employee insights. This helps in improving workplace culture and addressing employee concerns effectively.

Market Research Data Collection

Market researchers can draft surveys in Word and import them into Microsoft Forms to collect data from participants. This method enhances productivity and allows for quick adjustments to the survey based on initial responses.

Glossaire :

Microsoft Forms

A web-based application that allows users to create surveys, quizzes, and polls easily.

Quick Import

A functionality in Microsoft Forms that allows users to import existing documents (Word or PDF) to create surveys or quizzes quickly.

Multiple Choice Question

A type of question where respondents select one or more options from a list of choices.

Text-Based Question

A type of question that requires respondents to provide a written answer.

Layout Rules

Guidelines that help format a document correctly for import into Microsoft Forms, ensuring a seamless transition.

Vertical Organization

Arranging content in a top-to-bottom format, which is recommended for clarity in Microsoft Forms.

PDF

Portable Document Format, a file format used to present documents in a manner independent of application software, hardware, and operating systems.

Word Document

A file created using Microsoft Word, which can be imported into Microsoft Forms for quiz or survey creation.

résultat(s)
00:00:00
Most users prepare questions
00:00:01
and answers ahead of time in
00:00:04
Microsoft Word, for instance,
00:00:06
before creating their form or quiz.
00:00:08
In Microsoft Forms,
00:00:10
double entry is a waste of time.
00:00:12
Microsoft Forms has introduced a new
00:00:15
functionality to quickly import the existing
00:00:17
file and generate a survey or quiz for it.
00:00:20
To save time, go to All My Forms page.
00:00:25
Then use this button to start the import.
00:00:27
Just follow a few simple layout rules
00:00:29
so the import to the Microsoft Forms
00:00:32
app is seamless.
00:00:33
These rules can be found here.
00:00:35
Let's see what the correspond
00:00:37
to in a text document.
00:00:39
Microsoft Forms recommends that you use
00:00:42
multiple choice or text based question types.
00:00:45
Separate your questions and statements simply
00:00:47
by skipping a line with no particular layout.
00:00:51
Organize your content vertically,
00:00:52
especially to write your answers.
00:00:55
Don't add complex illustrations or formulas.
00:00:57
You can complete these items
00:01:00
later directly in Microsoft Forms.
00:01:02
After your document is successfully prepared,
00:01:05
you can upload it to Microsoft Forms.
00:01:08
Only use PDF and Word documents,
00:01:11
then specify if your
00:01:13
document is a form or quiz.
00:01:16
Microsoft Forms then converts your document.
00:01:18
Once done,
00:01:19
you can import another document
00:01:21
or start revising your new form to
00:01:24
check that everything is in its
00:01:26
place and add other items if needed.
00:01:29
We can see that most of our items
00:01:31
have been imported correctly.
00:01:33
Here we can find the title of
00:01:35
our form and its description.
00:01:37
A section has also been created,
00:01:39
but its title and description have
00:01:42
been added to the same field.
00:01:44
To edit an item,
00:01:46
simply click on it and make
00:01:48
the necessary changes.
00:01:50
A text field was automatically added
00:01:52
for questions that did not contain
00:01:55
answers in the initial Word document.
00:01:57
And a multiple choice question
00:01:59
was also created from here.
00:02:01
The steps are relatively the same as
00:02:04
starting from scratching Microsoft Forms.
00:02:06
Just click on any item to edit
00:02:09
it or perhaps add more settings.
00:02:11
Now you know how to save time by
00:02:14
creating forms or quizzes with
00:02:16
Quick Import in Microsoft Forms.

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résultat(s)
00:00:00
A maioria dos usuários prepara perguntas
00:00:01
e respostas antecipadas em
00:00:04
Microsoft Word, por exemplo,
00:00:06
antes de criar o seu formulário ou questionário.
00:00:08
No Microsoft Forms,
00:00:10
A dupla entrada é uma perda de tempo.
00:00:12
Microsoft Forms introduziu um novo
00:00:15
para importar rapidamente o
00:00:17
arquive e gere uma pesquisa ou questionário para ele.
00:00:20
Para poupar tempo, aceda à página Todos os Meus Formulários.
00:00:25
Em seguida, use este botão para iniciar a importação.
00:00:27
Basta seguir algumas regras de layout simples
00:00:29
portanto, a importação para o Microsoft Forms
00:00:32
aplicativo é perfeito.
00:00:33
Estas regras podem ser consultadas aqui.
00:00:35
Vamos ver qual a correspondência
00:00:37
em um documento de texto.
00:00:39
O Microsoft Forms recomenda que você use
00:00:42
tipos de perguntas de escolha múltipla ou baseadas em texto.
00:00:45
Separe as suas perguntas e declarações de forma simples
00:00:47
pulando uma linha sem layout específico.
00:00:51
Organize o seu conteúdo verticalmente,
00:00:52
especialmente para escrever suas respostas.
00:00:55
Não adicione ilustrações ou fórmulas complexas.
00:00:57
Você pode completar estes itens
00:01:00
posteriormente diretamente no Microsoft Forms.
00:01:02
Após a preparação bem-sucedida do documento,
00:01:05
você pode carregá-lo no Microsoft Forms.
00:01:08
Use apenas documentos PDF e Word,
00:01:11
em seguida, especifique se o seu
00:01:13
documento é um formulário ou questionário.
00:01:16
Em seguida, o Microsoft Forms converte o documento.
00:01:18
Uma vez feito,
00:01:19
Você pode importar outro documento
00:01:21
ou comece a rever o seu novo formulário para
00:01:24
verificar se tudo está no seu
00:01:26
Coloque e adicione outros itens, se necessário.
00:01:29
Podemos ver que a maioria dos nossos itens
00:01:31
foram importados corretamente.
00:01:33
Aqui podemos encontrar o título de
00:01:35
o nosso formulário e a sua descrição.
00:01:37
Foi também criada uma secção,
00:01:39
mas o seu título e descrição têm
00:01:42
foram adicionados ao mesmo campo.
00:01:44
Para editar um item,
00:01:46
basta clicar nele e fazer
00:01:48
as alterações necessárias.
00:01:50
Um campo de texto foi adicionado automaticamente
00:01:52
para perguntas que não continham
00:01:55
respostas no documento inicial do Word.
00:01:57
E uma pergunta de escolha múltipla
00:01:59
também foi criado a partir daqui.
00:02:01
Os passos são relativamente os mesmos que
00:02:04
começando do zero Microsoft Forms.
00:02:06
Basta clicar em qualquer item para editar
00:02:09
ou talvez adicionar mais configurações.
00:02:11
Agora já sabe como poupar tempo
00:02:14
criar formulários ou questionários com
00:02:16
Importação rápida no Microsoft Forms.

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