Word - Add multiple TOCs to a document Tutorial
In this video, you will learn how to add multiple tables of contents (TOCs) to a document using Microsoft 365. The video covers the process of adding TC fields to each subsection heading, marking the subsection headings with identifiers, and creating the TOCs.
This will help you customize an automatic table of contents to show specific text and improve your document's navigation.
- 4:59
- 2369 views
-
Copilot - Search from emails with Copilot
- 00:53
- Viewed 273 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 3238 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 11614 times
-
Project Online - Discovering the interface
- 4:51
- Viewed 4685 times
-
OneNote - Organise notes
- 2:57
- Viewed 2403 times
-
Outlook - Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Excel - Introduction to Excel
- 0:59
- Viewed 3468 times
-
SharePoint (Modern Sites) - Set the proper time zone
- 0:44
- Viewed 914 times
-
Collapsible headings
- 3:03
- Viewed 5262 times
-
Copy & Paste
- 3:09
- Viewed 3294 times
-
Introduction to Word
- 0:59
- Viewed 3236 times
-
Navigation Pane Part 1 : Rearranging a document
- 2:32
- Viewed 3041 times
-
More things you can do with pictures
- 4:53
- Viewed 3010 times
-
Locate your documents
- 0:20
- Viewed 2895 times
-
Microsoft Search
- 0:34
- Viewed 2872 times
-
Introduction to Tables of Contents
- 2:57
- Viewed 2867 times
-
Insert icons
- 0:43
- Viewed 2834 times
-
More options and custom labels
- 3:59
- Viewed 2820 times
-
Insights into what you're working on
- 0:36
- Viewed 2757 times
-
Take tables of contents (TOCs) to the next level
- 3:51
- Viewed 2750 times
-
Faster shape formatting and new and modern chart types
- 1:04
- Viewed 2721 times
-
Use dictate to type in Word
- 0:27
- Viewed 2719 times
-
3D Models
- 0:42
- Viewed 2713 times
-
Add a logo or other picture
- 3:17
- Viewed 2688 times
-
Mail merge
- 3:51
- Viewed 2684 times
-
Format a document
- 2:58
- Viewed 2646 times
-
Format and add a graphic
- 3:20
- Viewed 2646 times
-
Translate Content in Word
- 2:04
- Viewed 2634 times
-
Change footnote font, size, and formatting
- 2:48
- Viewed 2620 times
-
Save, export and share
- 2:08
- Viewed 2603 times
-
Let Word read your documents out loud
- 0:36
- Viewed 2599 times
-
Edit document with natural gestures
- 0:34
- Viewed 2568 times
-
Translate your Word documents into any language
- 0:33
- Viewed 2547 times
-
Design considerations for orientation
- 2:00
- Viewed 2507 times
-
A first look at Word 2016
- 3:16
- Viewed 2501 times
-
How things are organized
- 2:00
- Viewed 2501 times
-
Insert and customize a footnote
- 3:04
- Viewed 2500 times
-
Ink Equation
- 0:43
- Viewed 2482 times
-
Insert items in a document
- 2:59
- Viewed 2481 times
-
Print envelopes with mail merge
- 3:58
- Viewed 2479 times
-
Track changes online
- 3:14
- Viewed 2462 times
-
Add headers, footers, margins, and rulers to a page
- 2:45
- Viewed 2426 times
-
Accessibility in Word
- 2:29
- Viewed 2420 times
-
A closer look at the ribbon
- 3:54
- Viewed 2411 times
-
Track changes in email with multiple people
- 4:36
- Viewed 2393 times
-
Use landscape and portrait orientation
- 3:28
- Viewed 2391 times
-
Check Accessibility in Word
- 1:42
- Viewed 2389 times
-
Navigation Pane Part 2 : Search Options
- 1:35
- Viewed 2382 times
-
Modify a TOC with field codes
- 2:59
- Viewed 2373 times
-
Advanced mail merge (Field code)
- 2:59
- Viewed 2332 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2327 times
-
Create and print labels
- 3:05
- Viewed 2305 times
-
Incorporate revisions with track changes
- 3:10
- Viewed 2291 times
-
Pin your important files
- 0:34
- Viewed 2285 times
-
Custom margin - Headers and footers
- 1:29
- Viewed 2283 times
-
Chat with co-authors while editing
- 0:29
- Viewed 2280 times
-
Print letters with mail merge
- 4:02
- Viewed 2222 times
-
Do things quickly with Tell Me
- 1:04
- Viewed 2213 times
-
Get going fast
- 1:44
- Viewed 2210 times
-
Start working together in a document
- 2:03
- Viewed 2193 times
-
Add custom entries to a TOC
- 3:00
- Viewed 2177 times
-
Add formatting to a TOC
- 3:48
- Viewed 2168 times
-
Use mail merge to create multiple labels
- 3:21
- Viewed 2156 times
-
Advanced tables of contents
- 3:15
- Viewed 2141 times
-
Customize track changes
- 2:18
- Viewed 2132 times
-
Work together in real time
- 1:40
- Viewed 2117 times
-
Track changes
- 2:34
- Viewed 2116 times
-
Changing existing styles
- 1:08
- Viewed 2108 times
-
Styles
- 1:49
- Viewed 2067 times
-
Custom margin - Default margin
- 1:06
- Viewed 2047 times
-
Working with watermarks
- 2:48
- Viewed 1950 times
-
Creating Styles
- 1:03
- Viewed 1943 times
-
Improved version history
- 0:56
- Viewed 1898 times
-
Custom margin
- 1:59
- Viewed 1889 times
-
Add a Table from Text with Copilot
- 1:39
- Viewed 1181 times
-
Rewrite or Summarize Existing Text with Copilot
- 2:29
- Viewed 1136 times
-
Draft Content Based on an Existing Document with Copilot
- 2:15
- Viewed 968 times
-
Use the Copilot Conversation Pane in Word
- 1:56
- Viewed 782 times
-
Generate Text from an Idea or Plan
- 2:51
- Viewed 734 times
-
Making changes to a text
- 00:38
- Viewed 46 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 14 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Use the narrative Builder
- 01:31
- Viewed 31 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 30 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 32 times
-
Share a document with copilot
- 00:36
- Viewed 27 times
-
Configurate a page with copilot
- 01:47
- Viewed 35 times
-
Use Copilot with Right-Click
- 00:58
- Viewed 28 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 44 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 42 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 58 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 83 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 83 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 91 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 82 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 38 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 90 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 46 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 46 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 110 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 38 times
-
Share Power Automate Flows
- 02:20
- Viewed 38 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 39 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 50 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 42 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 62 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 42 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 85 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 86 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 88 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 79 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 58 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 33 times
-
Discover the “Build Space”
- 02:26
- Viewed 38 times
-
The Power Automate Mobile App
- 01:39
- Viewed 38 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 42 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 37 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 41 times
-
Access Power Automate for the Web
- 01:25
- Viewed 43 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 46 times
-
Add a third-party application
- 02:40
- Viewed 70 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 56 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 59 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 45 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 62 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 44 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 41 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 63 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 108 times
-
Making changes to a text
- 00:38
- Viewed 46 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 63 times
-
Search from emails with Copilot
- 00:53
- Viewed 273 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 49 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 56 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 54 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 49 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 47 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 78 times
-
Generate formulas from a concept
- 01:02
- Viewed 51 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 52 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 72 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 83 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 65 times
-
Create a Meeting Poll
- 02:48
- Viewed 55 times
-
Display Three Time Zones
- 01:52
- Viewed 45 times
-
View Other Calendars
- 00:50
- Viewed 44 times
-
Open a Shared Calendar
- 01:29
- Viewed 60 times
-
Share Your Calendar
- 01:54
- Viewed 64 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 45 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 45 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 65 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 44 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 54 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Use Conversation View
- 01:47
- Viewed 48 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 51 times
-
Create an Email Template
- 01:40
- Viewed 61 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 103 times
-
Create a task or reminder
- 01:50
- Viewed 102 times
-
Task Module Overview
- 01:56
- Viewed 115 times
-
Manage Teams online meeting options
- 01:56
- Viewed 96 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Create a reminder for yourself
- 01:59
- Viewed 105 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 111 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 126 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 115 times
-
Search options
- 01:23
- Viewed 95 times
-
Sort and filter emails
- 02:51
- Viewed 104 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 153 times
-
The Bcc Field in Detail
- 01:53
- Viewed 102 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 133 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Process an incoming message
- 01:53
- Viewed 95 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 109 times
-
Organize into Folders
- 01:57
- Viewed 115 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 104 times
-
Create and add a signature to messages
- 01:26
- Viewed 111 times
-
Manage new message notifications
- 01:40
- Viewed 95 times
-
Change the default font of your emails
- 01:05
- Viewed 106 times
-
Manage Views
- 02:36
- Viewed 88 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 142 times
-
Explore the Interface
- 03:22
- Viewed 96 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 203 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 224 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 194 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 218 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 173 times
-
Manage Storage Space
- 02:08
- Viewed 219 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 209 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 223 times
-
Make a File Request
- 01:24
- Viewed 229 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 228 times
-
Modify Sharing Rules
- 00:53
- Viewed 229 times
-
Check Granted Shares
- 00:48
- Viewed 210 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 229 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 199 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 226 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 225 times
-
Search for Documents
- 01:31
- Viewed 199 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 242 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 220 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 216 times
-
Edit, Delete a Share
- 02:16
- Viewed 214 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 220 times
-
Power and Manage OneDrive
- 01:36
- Viewed 213 times
-
What is OneDrive ?
- 01:14
- Viewed 320 times
-
Personality and tone for a realistic rendering
- 01:18
- Viewed 312 times
-
Format and example for optimal results
- 01:50
- Viewed 310 times
-
The importance of context in your requests
- 01:44
- Viewed 314 times
-
Precise task in conversational AI
- 01:55
- Viewed 317 times
-
Basics of prompting with conversational AI
- 02:29
- Viewed 325 times
-
What is a prompt ?
- 01:14
- Viewed 314 times
-
Survey Consumer Satisfaction Panel
- 02:38
- Viewed 387 times
-
Promote Your Product on Social Networks with Copilot
- 02:41
- Viewed 339 times
-
Write a Product Description with Copilot
- 02:36
- Viewed 384 times
-
Structure Your Product Launch Project
- 02:15
- Viewed 379 times
-
Initiate a Market Study with Copilot
- 03:15
- Viewed 379 times
Objectifs :
This document aims to guide readers on how to create multiple tables of contents in a complex document using field codes in Microsoft Word. It will cover the steps to mark subsection headings, add TC fields, and customize the table of contents for better navigation.
Chapitres :
-
Introduction to Multiple Tables of Contents
In large and complex documents, providing multiple tables of contents can significantly enhance reader navigation. This guide will demonstrate how to utilize field codes in Microsoft Word to achieve this. -
Setting Up Subsection Headings
To begin, we will add TC fields to each subsection heading. Follow these steps: 1. Click in front of the first subsection heading in the first section. 2. Navigate to the Insert tab, click on Quick Parts, and select Field. 3. Scroll down and click on TC. 4. Type the name of the subsection and check 'TC entry in doc with multiple tables'. 5. Check 'Outline level' and type '1' to format the entry with the TOC one style. 6. Click OK. -
Understanding the Field Code
Next, we will reveal the field code: 1. Go to the Home tab and show paragraph marks to see the field code. 2. You will notice the 'f' switch, which allows for multiple tables of contents by assigning a type identifier to the entry. 3. Click after the 'f' and type a space followed by 'x' as the identifier. -
Marking Additional Subsection Headings
To mark the other subsection headings: - Select the field code and copy it. - Delete the text inside the quotation marks and type the new subsection name. - After completing one section, move to the next, changing the text and identifier accordingly (e.g., 'y' for the second section). Repeat this for all subsections, ensuring they are labeled 'x', 'y', or 'z' based on their respective sections. -
Adding the Table of Contents
Once all subsections are labeled, we can add the table of contents: 1. Click the line below the first section heading. 2. Go to the References tab, click on Table of Contents, and select Custom Table of Contents. 3. Click Options, uncheck 'Styles' and 'Outline levels', and check 'Table entry fields'. 4. Click OK twice to add the TOC field code. -
Updating the Table of Contents
If no entries are found in the table of contents, follow these steps: 1. Press Alt and F9 to show the field code. 2. Ensure the 'f' switch has a type identifier. If not, Word defaults to type 'C'. 3. Right-click the code and update the field. 4. Press Alt and F9 again to view the updated table of contents, which should now display only the headings with type 'x' entries. -
Finalizing the Document
To finalize, copy the TOC field code to the other sections, changing the 'f' switch to 'y' and 'z' as needed. Additionally, add a high-level table of contents at the beginning of the document: 1. Click Table of Contents and select Custom Table of Contents. 2. Choose only one level and click OK. This will display only Heading 1 style text. -
Conclusion
By following these steps, you can effectively customize an automatic table of contents in Microsoft Word to display the desired text, enhancing the document's navigability and usability.
FAQ :
How do I create multiple tables of contents in a Word document?
To create multiple tables of contents, use TC field codes to mark each subsection heading with a unique identifier. Then, insert a table of contents for each section, ensuring the correct identifiers are set in the field codes.
What is the purpose of the TC field code?
The TC field code is used to mark specific text in a document for inclusion in a table of contents, allowing for customized navigation within large documents.
How can I update my table of contents in Word?
To update your table of contents, right-click on the TOC field code and select 'Update Field.' You can also press Alt + F9 to toggle the display of field codes.
What does the 'f' switch do in a TC field code?
The 'f' switch in a TC field code enables the use of multiple tables of contents by allowing you to assign a type identifier to the entry.
Can I customize the appearance of my table of contents?
Yes, you can customize the appearance of your table of contents by selecting different styles and levels when inserting it, as well as modifying the TC field codes.
Quelques cas d'usages :
Creating a Comprehensive Report
In a large report with multiple sections, using TC field codes allows the author to create separate tables of contents for each major section, improving navigation for readers.
Organizing a Research Paper
Researchers can utilize multiple tables of contents to categorize different sections of their paper, making it easier for reviewers to find relevant information quickly.
Developing Training Manuals
In training manuals with various topics, adding TC field codes for each section enables the creation of tailored tables of contents, enhancing the user experience for trainees.
Managing Legal Documents
Legal professionals can apply TC field codes to complex legal documents to create multiple tables of contents, ensuring that different sections are easily accessible for quick reference.
Enhancing User Guides
Technical writers can implement multiple tables of contents in user guides, allowing users to navigate directly to specific features or sections, thus improving usability.
Glossaire :
Table of Contents (TOC)
A list of the sections and subsections in a document, typically organized hierarchically, that helps readers navigate the content.
Field Codes
Special codes in word processing software that allow for dynamic content generation, such as tables of contents, by marking specific text.
TC Field
A specific type of field code used in Microsoft Word to mark text for inclusion in a table of contents.
Outline View
A view in word processing software that displays the document structure, showing headings and subheadings in a hierarchical format.
Switch
An option within a field code that modifies its behavior, such as enabling multiple tables of contents.
Identifier
A unique character or string used in field codes to differentiate between different types of entries in a table of contents.
Heading Styles
Predefined formatting options in word processing software that apply specific styles to headings and subheadings, affecting their appearance and inclusion in tables of contents.