SharePoint (Classic Sites) - Targeting content using a specific audience Tutorial
In this video training on accessibility in your day-to-day life, you will learn about the design rules, best practices, and tools to improve the accessibility of your documents.
The video covers topics such as using accessible templates in Office 365, checking accessibility in Excel, Outlook, Word, and PowerPoint, and improving email accessibility.
By following these guidelines, you will be able to make your documents more readable for blind individuals, add accessible tables and lists, and make your Outlook signature accessible.
This training will help you improve the design of your documents in terms of accessibility and make your work environment more inclusive for all.
- 3:35
- 2727 views
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2672 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 2727 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 2668 times
-
SharePoint (Classic Sites) - Restoring an earlier version of your document
- 1:50
- Viewed 2871 times
-
Teams - Restrict a document to reading only
- 1:03
- Viewed 3016 times
-
Teams - Create and manage team channel
- 1:51
- Viewed 3207 times
-
SharePoint (Classic Sites) - Creating a permission group
- 3:53
- Viewed 2558 times
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 2740 times
-
Protect a document shared by password
- 1:41
- Viewed 8998 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 6529 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4273 times
-
How do I block a sender?
- 1:01
- Viewed 3241 times
-
Create and manage team channel
- 1:51
- Viewed 3207 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3174 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3132 times
-
Restrict a document to reading only
- 1:03
- Viewed 3016 times
-
Manage permissions
- 1:10
- Viewed 3016 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2952 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 2944 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 2871 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 2744 times
-
Creating a personalized permission level
- 2:46
- Viewed 2740 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2685 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2672 times
-
Checking the granted shares
- 2:27
- Viewed 2668 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2640 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2589 times
-
Creating a permission group
- 3:53
- Viewed 2558 times
-
General security practices in Outlook
- 1:03
- Viewed 2383 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2312 times
-
Manage permissions
- 1:03
- Viewed 1463 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 939 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 706 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 704 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 691 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 671 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 660 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 253 times
-
Modify Sharing Rules
- 00:53
- Viewed 244 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Check Granted Shares
- 00:48
- Viewed 233 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 219 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 79 times
-
Share a document securely with Outlook
- 02:21
- Viewed 68 times
-
Identify a fraudulent email
- 02:06
- Viewed 65 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 60 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 55 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 23 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 0 times
-
Create an image with Copilot
- 00:42
- Viewed 1 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 0 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 0 times
-
Chat with Copilot
- 00:50
- Viewed 0 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 1 times
-
Data Privacy in Copilot
- 00:43
- Viewed 0 times
-
Access Copilot
- 00:25
- Viewed 1 times
-
Use a Copilot Agent
- 01:24
- Viewed 22 times
-
Modify with Pages
- 01:20
- Viewed 23 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 34 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 22 times
-
Generate the email for the recipient
- 00:44
- Viewed 27 times
-
Action Function
- 04:18
- Viewed 22 times
-
Search Function
- 03:42
- Viewed 34 times
-
Date and Time Function
- 02:53
- Viewed 24 times
-
Logical Function
- 03:14
- Viewed 46 times
-
Text Function
- 03:25
- Viewed 32 times
-
Basic Function
- 02:35
- Viewed 21 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 35 times
-
Introduction to Power Fx
- 01:09
- Viewed 27 times
-
The New Calendar
- 03:14
- Viewed 51 times
-
Sections
- 02:34
- Viewed 27 times
-
Customizing Views
- 03:25
- Viewed 23 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 50 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 23 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Use the narrative Builder
- 01:31
- Viewed 48 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 43 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 46 times
-
Share a document with copilot
- 00:36
- Viewed 40 times
-
Configurate a page with copilot
- 01:47
- Viewed 53 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 86 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 73 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 76 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 113 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 127 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 127 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 169 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 124 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 57 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 140 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 67 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 69 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 181 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 51 times
-
Share Power Automate Flows
- 02:20
- Viewed 55 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 60 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 57 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 60 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 80 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 133 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 169 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 107 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 83 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 58 times
-
Discover the “Build Space”
- 02:26
- Viewed 50 times
-
The Power Automate Mobile App
- 01:39
- Viewed 48 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 62 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 92 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 82 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Share a document securely with Outlook
- 02:21
- Viewed 68 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 65 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 60 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 79 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 55 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 90 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 87 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Make changes to a text
- 01:05
- Viewed 83 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 75 times
-
Search from emails with Copilot
- 00:53
- Viewed 345 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 68 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 88 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 76 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 65 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 64 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 105 times
-
Generate formulas from a concept
- 01:02
- Viewed 66 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 88 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 102 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 132 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 92 times
-
Create a Meeting Poll
- 02:48
- Viewed 86 times
-
Display Three Time Zones
- 01:52
- Viewed 58 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 85 times
-
Share Your Calendar
- 01:54
- Viewed 85 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 69 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 85 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 60 times
-
Improve Email Accessibility
- 02:02
- Viewed 70 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 76 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 54 times
-
Delay Email Delivery
- 01:10
- Viewed 77 times
-
Use Conversation View
- 01:47
- Viewed 62 times
-
Clean Up Your Inbox
- 01:18
- Viewed 84 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 314 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 68 times
-
Automate Routine Actions
- 02:19
- Viewed 67 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
- 01:56
- Viewed 152 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 213 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 132 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 144 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 144 times
-
Search options
- 01:23
- Viewed 120 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 197 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 143 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 136 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 140 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 127 times
-
Create and add a signature to messages
- 01:26
- Viewed 137 times
-
Manage new message notifications
- 01:40
- Viewed 128 times
-
Change the default font of your emails
- 01:05
- Viewed 124 times
-
Manage Views
- 02:36
- Viewed 112 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 170 times
-
Explore the Interface
- 03:22
- Viewed 125 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 133 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 224 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 244 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 212 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 257 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 192 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 233 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 257 times
-
Make a File Request
- 01:24
- Viewed 259 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 250 times
-
Modify Sharing Rules
- 00:53
- Viewed 244 times
-
Check Granted Shares
- 00:48
- Viewed 233 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 253 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 219 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 253 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 312 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 246 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
-
Edit, Delete a Share
- 02:16
- Viewed 307 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
-
Power and Manage OneDrive
- 01:36
- Viewed 234 times
-
What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
This video aims to guide users on how to enable audience targeting in SharePoint document libraries, allowing specific content to be visible only to designated groups or audiences.
Chapitres :
-
Introduction to Audience Targeting
Audience targeting in SharePoint allows for the customization of content visibility based on user groups. This feature is particularly useful for organizations that need to restrict access to sensitive documents or information to specific departments or teams. -
Identifying Audiences
Audiences can be identified through various means, including: - SharePoint groups - Distribution lists - Security groups - A rule system to create a global audience For instance, you can configure a document library so that only members of the legal department can view certain documents. -
Step 1: Enabling Audience Targeting
To enable audience targeting for a document library, follow these steps: 1. Open the relevant document library. 2. Click on 'Settings' located at the top right corner. 3. Select 'Library Settings'. 4. Under the 'General Settings' column, find 'Audience targeting settings'. 5. Check the box to enable audience targeting (this box is unchecked by default). 6. Click 'OK' to validate your changes. -
Step 2: Defining Audience for Individual Items
Once audience targeting is enabled, you can specify which audience can view individual items in the library. Here’s how: 1. Navigate back to the contents of your library. 2. Identify the document you want to restrict access to. 3. Click on the three dots next to the document and select 'Properties' via the 'More' button. 4. In the document properties, click on 'Edit Item'. 5. In the 'Targeted Audience' section, click 'Modify'. 6. Choose an audience from your global audiences, security distribution groups, or SharePoint groups. -
Example: Restricting Access to Suppliers
For example, if you want a document to be visible only to your suppliers, you would: - Select the SharePoint group created for suppliers. - Search for the group and select it. - Confirm the selection and click 'Save'. This ensures that only members of the 'providers' permission group can access the document. -
Conclusion
By following these steps, you can effectively manage document visibility in SharePoint, ensuring that sensitive information is only accessible to the appropriate audiences. This enhances security and streamlines access to necessary documents for specific teams.
FAQ :
What is audience targeting in SharePoint?
Audience targeting in SharePoint is a feature that allows you to restrict the visibility of content in lists or libraries to specific groups of users, ensuring that only the intended audience can access certain documents.
How do I enable audience targeting for a SharePoint library?
To enable audience targeting for a SharePoint library, go to the library settings, find the 'Audience targeting settings' under general settings, check the 'Enable audience targeting' box, and click OK.
Can I target documents to specific SharePoint groups?
Yes, you can target documents to specific SharePoint groups by modifying the document properties and selecting the desired audience from your global audiences or SharePoint groups.
What types of groups can be used for audience targeting?
You can use SharePoint groups, security groups, or distribution lists for audience targeting in SharePoint.
What happens if I do not enable audience targeting?
If audience targeting is not enabled, all users with access to the library will be able to see all documents, regardless of any specific audience settings you may want to apply.
Quelques cas d'usages :
Restricting Access to Sensitive Documents
In a legal department, audience targeting can be used to ensure that only members of the legal team can access sensitive legal documents, preventing unauthorized access from other departments.
Managing Supplier Documentation
A company can use audience targeting to share specific documents with suppliers by creating a SharePoint group for suppliers, ensuring that only they can view or edit the relevant documents.
Internal Communication for Project Teams
Project teams can utilize audience targeting to share project-related documents only with team members, enhancing collaboration while keeping information secure from other employees.
Training Material Distribution
An organization can target training materials to specific employee groups, ensuring that only those who need the training can access the materials, thus improving training efficiency.
Compliance Document Management
Companies can apply audience targeting to compliance documents, making them accessible only to compliance officers, thereby ensuring that sensitive compliance information is not exposed to unauthorized personnel.
Glossaire :
Audience Targeting
A feature that allows content in a SharePoint library or list to be displayed only to specific groups of users, enhancing content visibility management.
SharePoint Groups
Collections of users in SharePoint that can be assigned permissions to access specific content or features within a SharePoint site.
Distribution Lists
Email lists that allow messages to be sent to multiple recipients at once, often used for communication within organizations.
Security Groups
Groups that are used to manage user permissions and access rights to resources in a network or system.
Global Audience
A set of users defined by specific criteria that can be targeted for content visibility in SharePoint.
Library Settings
Configuration options available for a document library in SharePoint, allowing users to manage permissions, audience targeting, and other features.
Permission Group
A group of users that have been assigned specific permissions to access or modify content within a SharePoint site.
Edit Item
A function that allows users to modify the properties and settings of a specific item or document within a SharePoint library.