Teams - Secure Teams Upon Creation Video

Secure your Teams from the outset by understanding the importance of creating a SharePoint team site. Find out how to store and share your documents securely, whether you opt for a public or private team.

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614 views

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An essential asect to understand when

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creating a new team in teams is that

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it automatically involves the creation

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of a linked SharePoint team site.

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This SharePoint will store all

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documents you share within your team.

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The choice between creating a public

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or private team impacts the level of

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protection for the information and

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documents exchanged with your collaborators.

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If you create a public team,

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then all members of your

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organization will be able to join.

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Choosing to create a private

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team increases security since you

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decide who is part of the team.

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And collaborators wishing to join

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will need to request access.

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In both cases,

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the sharing of documents will

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be governed by your company's

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rules for SharePoint team sites.

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If allowed by your organization,

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team members can share documents

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in the team's SharePoint with

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internal or external collaborators,

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even if they are not part of the team.

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As the team owner, you will not have

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visibility if your collaborators

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share documents outside the team.

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However, you can configure the

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underlying SharePoint site

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to your Teams team to prevent

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document sharing by team members.

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Start by creating a new

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private team in Teams.

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Then open the linked SharePoint site.

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And go to the site.

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Permissions access the sharing

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settings for members. By default,

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both owners and members can share the

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site and its documents and files.

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People with editing permissions can

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share files and folders on the site.

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You can restrict these accesses

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by allowing only the owners to

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share the entire SharePoint site.

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To maintain maximum control

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over document sharing,

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choose to allow only site owners to share.

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Thus, team members can only share

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with individuals who already

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have access to the document,

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that is, team members.

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Or specific individuals,

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but you will need to approve this

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sharing request as the team owner.

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If you want to further restrict

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access to your team's documents,

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you can also disable access requests.

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This will prevent other collaborators

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from requesting access to

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your team and its documents.

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Team members will also no longer

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be able to share documents

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with specific individuals,

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being restricted to sharing

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only among team members.

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The video covers the necessary steps to fully enjoy all that Teams Premium has to offer.
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To access the new features specific to Teams Premium, you can find them directly in your Teams application.
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Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

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Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
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When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
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Regularly checking and updating the permissions ensures the safety of your document.
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Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

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