Outlook Online - Turning emails into actionable tasks Tutorial
In this video, you will learn how to turn your emails into actionable tasks using Microsoft Outlook Online.
The video covers the process of adding flags to emails to serve as reminders for tasks.
It also demonstrates how to set deadlines for tasks and filter emails with task flags.
Additionally, the video shows how to access and mark tasks as complete in the Two Do tab.
This tutorial will help you stay organized and efficiently manage your tasks using Microsoft Outlook Online.
- 1:35
- 1806 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3511 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 3513 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3187 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 3480 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 3511 times
-
Power BI - General Introduction
- 2:54
- Viewed 4492 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2561 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2232 times
-
Answering a scheduling poll
- 1:14
- Viewed 6542 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 3640 times
-
How to recall or replace a sent email in Outlook Web
- 0:53
- Viewed 3381 times
-
Accessing applications from a group
- 1:59
- Viewed 3207 times
-
Creating a group
- 2:38
- Viewed 3160 times
-
How to filter and sort your emails
- 3:03
- Viewed 2636 times
-
Having a conversation within a group
- 3:21
- Viewed 2527 times
-
Introduction to Outlook Online
- 3:10
- Viewed 2208 times
-
How to search in the Outlook Web App
- 0:56
- Viewed 2170 times
-
Customize Action Buttons in Outlook Online
- 2:17
- Viewed 2156 times
-
Attachments and sending options
- 1:45
- Viewed 2103 times
-
Reply, reply to all or transfer
- 1:46
- Viewed 2081 times
-
Out-of-office messages and automatic replies
- 1:54
- Viewed 1903 times
-
Create and embed a signature
- 1:25
- Viewed 1898 times
-
Creating quick accesses and favorites
- 1:32
- Viewed 1792 times
-
Customize your Outlook online
- 1:56
- Viewed 1776 times
-
Managing your contacts
- 1:25
- Viewed 1758 times
-
Getting familiar with the calendar features
- 2:06
- Viewed 1742 times
-
Adding contacts with Outlook Online
- 1:29
- Viewed 1735 times
-
Managing your tasks with To Do add-in
- 2:04
- Viewed 1719 times
-
Mastering contact lists and groups
- 2:02
- Viewed 1715 times
-
Select multiple emails in Outlook Web App
- 1:52
- Viewed 1653 times
-
Responding to a meeting invitation
- 1:48
- Viewed 1636 times
-
Creating and using email templates
- 1:02
- Viewed 1627 times
-
Organizing and navigating with categories
- 1:37
- Viewed 1623 times
-
Creating Tasks in Outlook Online
- 2:04
- Viewed 1612 times
-
Setting up a meeting with Outlook Online
- 1:47
- Viewed 1593 times
-
Creating and managing folders
- 1:29
- Viewed 1550 times
-
Setting up and managing calendar shares
- 1:39
- Viewed 1539 times
-
Automating email processing with rules
- 2:35
- Viewed 1529 times
-
Sharing your calendar in Outlook Online
- 1:37
- Viewed 1503 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 5 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 3 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 2 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 2 times
-
Use the narrative Builder
- 01:31
- Viewed 22 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 21 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 20 times
-
Share a document with copilot
- 00:36
- Viewed 19 times
-
Configurate a page with copilot
- 01:47
- Viewed 19 times
-
Use Copilot with Right-Click
- 00:58
- Viewed 18 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 29 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 33 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 36 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 52 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 55 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 66 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 66 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 31 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 71 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 39 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 42 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 91 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 37 times
-
Share Power Automate Flows
- 02:20
- Viewed 37 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 37 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 38 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 38 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 46 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 35 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 66 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 70 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 71 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 65 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 50 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 29 times
-
Discover the “Build Space”
- 02:26
- Viewed 35 times
-
The Power Automate Mobile App
- 01:39
- Viewed 31 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 37 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 33 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 39 times
-
Access Power Automate for the Web
- 01:25
- Viewed 38 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 41 times
-
Add a third-party application
- 02:40
- Viewed 61 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 45 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 51 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 47 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 41 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 54 times
-
Share a document securely with Outlook
- 02:21
- Viewed 46 times
-
Block a sender
- 01:54
- Viewed 63 times
-
Identify a fraudulent email
- 02:06
- Viewed 42 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 43 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 38 times
-
Protect an email by encrypting
- 01:10
- Viewed 39 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 36 times
-
Recover deleted items
- 01:09
- Viewed 90 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 51 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 38 times
-
Use a Shared Mailbox
- 01:18
- Viewed 58 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 45 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 53 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 40 times
-
Calendar Delegation Setup
- 01:21
- Viewed 56 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 94 times
-
Making changes to a text
- 00:38
- Viewed 39 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 54 times
-
Search from emails with Copilot
- 00:53
- Viewed 132 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 36 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 44 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 40 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 43 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 39 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 56 times
-
Generate formulas from a concept
- 01:02
- Viewed 42 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 42 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 52 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 61 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 55 times
-
Create a Meeting Poll
- 02:48
- Viewed 40 times
-
Display Three Time Zones
- 01:52
- Viewed 34 times
-
View Other Calendars
- 00:50
- Viewed 36 times
-
Open a Shared Calendar
- 01:29
- Viewed 45 times
-
Share Your Calendar
- 01:54
- Viewed 44 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 36 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 42 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 42 times
-
Translate Emails in Outlook
- 01:32
- Viewed 43 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 40 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 55 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 39 times
-
Improve Email Accessibility
- 02:02
- Viewed 44 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 40 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 43 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 34 times
-
Delay Email Delivery
- 01:10
- Viewed 48 times
-
Use Conversation View
- 01:47
- Viewed 42 times
-
Clean Up Your Inbox
- 01:18
- Viewed 63 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 131 times
-
Use Categories
- 02:51
- Viewed 40 times
-
Easily Sort Your Mails
- 01:38
- Viewed 43 times
-
Automate Routine Actions
- 02:19
- Viewed 47 times
-
Create an Email Template
- 01:40
- Viewed 52 times
-
Create a task from a message
- 02:00
- Viewed 91 times
-
Share a task list
- 03:10
- Viewed 94 times
-
Create a task or reminder
- 01:50
- Viewed 93 times
-
Task Module Overview
- 01:56
- Viewed 101 times
-
Manage Teams online meeting options
- 01:56
- Viewed 85 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 115 times
-
Create a reminder for yourself
- 01:59
- Viewed 90 times
-
Respond to a meeting
- 01:00
- Viewed 92 times
-
Create an appointment or meeting
- 01:44
- Viewed 102 times
-
Create different types of events
- 01:46
- Viewed 92 times
-
Edit and customize views
- 01:55
- Viewed 110 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 109 times
-
Search options
- 01:23
- Viewed 89 times
-
Sort and filter emails
- 02:51
- Viewed 95 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 136 times
-
The Bcc Field in Detail
- 01:53
- Viewed 95 times
-
Save and Print a Message
- 01:48
- Viewed 102 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 122 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 105 times
-
Process an incoming message
- 01:53
- Viewed 84 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 100 times
-
Organize into Folders
- 01:57
- Viewed 105 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 93 times
-
Create and add a signature to messages
- 01:26
- Viewed 98 times
-
Manage new message notifications
- 01:40
- Viewed 89 times
-
Change the default font of your emails
- 01:05
- Viewed 98 times
-
Manage Views
- 02:36
- Viewed 82 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 126 times
-
Explore the Interface
- 03:22
- Viewed 90 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 94 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 195 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 202 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 180 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 209 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 165 times
-
Manage Storage Space
- 02:08
- Viewed 211 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 196 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 205 times
-
Make a File Request
- 01:24
- Viewed 218 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 213 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 224 times
-
Modify Sharing Rules
- 00:53
- Viewed 218 times
-
Check Granted Shares
- 00:48
- Viewed 201 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 220 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 192 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 220 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 218 times
-
Search for Documents
- 01:31
- Viewed 191 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 227 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 217 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 204 times
-
Edit, Delete a Share
- 02:16
- Viewed 209 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 215 times
-
Power and Manage OneDrive
- 01:36
- Viewed 206 times
-
What is OneDrive ?
- 01:14
- Viewed 305 times
-
Personality and tone for a realistic rendering
- 01:18
- Viewed 288 times
-
Format and example for optimal results
- 01:50
- Viewed 295 times
-
The importance of context in your requests
- 01:44
- Viewed 295 times
-
Precise task in conversational AI
- 01:55
- Viewed 306 times
-
Basics of prompting with conversational AI
- 02:29
- Viewed 306 times
-
What is a prompt ?
- 01:14
- Viewed 299 times
-
Survey Consumer Satisfaction Panel
- 02:38
- Viewed 380 times
-
Promote Your Product on Social Networks with Copilot
- 02:41
- Viewed 332 times
-
Write a Product Description with Copilot
- 02:36
- Viewed 368 times
-
Structure Your Product Launch Project
- 02:15
- Viewed 370 times
-
Initiate a Market Study with Copilot
- 03:15
- Viewed 367 times
-
Create a Business Presentation Report with ChatGPT
- 02:00
- Viewed 440 times
-
Boost Your Proposal with ChatGPT
- 02:19
- Viewed 422 times
-
Generating an Executive Summary with ChatGPT
- 01:47
- Viewed 525 times
-
Writing a Business Proposal with ChatGPT
- 02:22
- Viewed 430 times
-
Analyzing a Specification Document with ChatGPT
- 02:15
- Viewed 412 times
-
Create a Business Presentation Report with Copilot
- 03:02
- Viewed 462 times
-
Boost Your Proposal with Copilot Coaching for Outlook
- 02:18
- Viewed 442 times
-
Generating an Executive Summary with Copilot
- 01:46
- Viewed 602 times
-
Writing a Business Proposal with Copilot
- 03:40
- Viewed 423 times
-
Analyzing a Specification Document with Copilot
- 02:59
- Viewed 464 times
Objectifs :
This document aims to provide a comprehensive guide on managing emails effectively using Microsoft Outlook Online, focusing on organizing tasks and utilizing flags for better productivity.
Chapitres :
-
Introduction to Email Management
Managing emails efficiently is crucial for staying organized and keeping track of tasks. Microsoft Outlook Online offers several features that can help streamline this process, making it easier to handle your workload. -
Using Flags for Task Management
One of the key features in Outlook Online is the ability to add flags to emails that require action. This serves as a visible reminder of tasks that need to be completed. To add a flag, simply hover your mouse over the email and click on the small flag icon that appears in the top right corner. -
Setting Deadlines for Tasks
If you want to add urgency to your tasks, you can set a deadline. Right-click on the flag and select the appropriate deadline that fits your schedule. Remember, you are not locked into a specific deadline; it can be changed at any time as your priorities shift. -
Filtering Emails with Tasks
To easily find all emails that have been flagged for tasks, click on the Filter button and select 'Flag.' This will display all emails where you have added task flags, allowing for quick access to your actionable items. -
Accessing Your Task List
For a comprehensive view of all your tasks, navigate to the 'To Do' tab. Here, you will find a list of tasks that need to be completed. Once you accomplish a task, you can celebrate your success by marking it as complete. -
Marking Tasks as Complete
To mark a task as complete, you can either check the box in the 'To Do' tab or click on the flag in your emails. A satisfying check mark will appear, indicating that you have successfully tackled the task. The completed task will then be removed from your active task list. -
Removing Flags from Emails
Once a task is finished and the flag is no longer needed, you can easily remove it. Right-click on the flag icon and select 'Unflag' to clear it from your email. -
Conclusion
By utilizing these tips and tricks, you can become proficient at turning your emails into actionable tasks using Microsoft Outlook Online. Staying organized and managing your tasks effectively will enhance your productivity and help you work like a pro.
FAQ :
How do I add a flag to an email in Microsoft Outlook Online?
To add a flag to an email, hover your mouse over the email and click on the small flag that appears at the top right corner.
Can I change the deadline for a flagged task?
Yes, you can change the deadline for a flagged task at any time by right-clicking on the flag and selecting a new deadline from the menu.
How can I view all my flagged emails?
To view all your flagged emails, click on the Filter button and select 'Flag'. This will display all emails where you have added task flags.
What should I do once I complete a task?
Once you complete a task, you can mark it as complete in the To Do tab by checking the box or directly in your emails by clicking on the flag.
How do I remove a flag from an email?
To remove a flag from an email, right-click on the flag icon and select 'Unflag'.
Quelques cas d'usages :
Managing Project Tasks
In a project management role, you can use Microsoft Outlook Online to flag emails related to project tasks, set deadlines, and track progress in the To Do tab, ensuring that all team members are aware of their responsibilities.
Sales Follow-Up
Sales professionals can flag emails from potential clients to prioritize follow-ups. By using deadlines, they can manage their time effectively and ensure timely communication.
Email Organization for Administrative Tasks
Administrative assistants can utilize the flagging feature to organize emails that require action, such as scheduling meetings or responding to inquiries, making it easier to manage their workload.
Personal Task Management
Individuals can use Microsoft Outlook Online to manage personal tasks by flagging emails that require attention, setting deadlines, and tracking completion, helping to maintain organization in both personal and professional life.
Glossaire :
Microsoft Outlook Online
A web-based email service that allows users to send, receive, and manage emails, as well as organize tasks and calendars.
Flag
A visual marker that can be added to an email to indicate that it requires action or follow-up.
To Do tab
A section in Microsoft Outlook Online where users can view and manage their tasks.
Filter button
A feature that allows users to sort and view specific types of emails, such as those marked with flags.
Task
An action or piece of work that needs to be completed, often associated with an email in this context.
Deadline
A specific date or time by which a task must be completed.