SharePoint (Modern Sites) - Choose expiration and permissions options for links opened to anyone Tutorial
Learn how to choose expiration and permissions options for links opened to anyone in SharePoint. Discover how to set an expiration date, control access, and ensure secure sharing of files and folders. Join us to maximize the potential of Microsoft 365 in your organization!
- 1:08
- 1016 views
-
SharePoint (Modern Sites) - Create a document library
- 1:56
- Viewed 1085 times
-
SharePoint (Modern Sites) - Prevent comments on modern pages
- 1:15
- Viewed 1332 times
-
SharePoint (Modern Sites) - Disable the OneDrive sync button
- 0:49
- Viewed 995 times
-
SharePoint (Modern Sites) - Choose expiration and permissions options for links opened to anyone
- 1:08
- Viewed 1016 times
-
SharePoint (Modern Sites) - Customise my SharePoint site navigation
- 2:20
- Viewed 936 times
-
SharePoint (Modern Sites) - Modify membership to the sites of my organization
- 1:38
- Viewed 916 times
-
SharePoint (Modern Sites) - Delete a SharePoint site
- 1:12
- Viewed 967 times
-
SharePoint (Modern Sites) - Configure the global Theme and logo
- 2:26
- Viewed 1347 times
-
Activate the features of Teams Premium
- 3:48
- Viewed 14215 times
-
Conduct outstanding webinars with Teams Premium
- 2:37
- Viewed 5894 times
-
Create a subsite
- 1:47
- Viewed 3368 times
-
Create a site collection
- 3:16
- Viewed 3221 times
-
Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2922 times
-
The admin role
- 1:59
- Viewed 2822 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2822 times
-
Optimize meeting management with meeting templates
- 1:31
- Viewed 2754 times
-
Create a communication site
- 0:50
- Viewed 2664 times
-
Create a new page on a site
- 3:13
- Viewed 2561 times
-
What are virtual appointments in Teams Premium?
- 2:39
- Viewed 2557 times
-
Boost meetings with the advanced features of Teams Premium
- 1:18
- Viewed 2487 times
-
Delete and restaure a site or subsite
- 1:21
- Viewed 2407 times
-
The manager role
- 2:41
- Viewed 2365 times
-
Set your navigation on your site
- 3:16
- Viewed 2361 times
-
Deploy your Viva Connections
- 2:22
- Viewed 2298 times
-
Add an app
- 2:40
- Viewed 2212 times
-
Modify and set the authorisations for a list or a library
- 2:46
- Viewed 2209 times
-
Set up your navigation
- 0:53
- Viewed 2171 times
-
Define a parent site
- 1:04
- Viewed 1660 times
-
Access the admin center
- 0:52
- Viewed 1374 times
-
Configure the global Theme and logo
- 2:26
- Viewed 1347 times
-
Prevent comments on modern pages
- 1:15
- Viewed 1332 times
-
Create a SharePoint site
- 1:57
- Viewed 1241 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 1204 times
-
Set the proper time zone
- 0:44
- Viewed 1201 times
-
Create a permission group
- 2:11
- Viewed 1178 times
-
Disable site creation
- 0:52
- Viewed 1127 times
-
Define site storage limits
- 1:42
- Viewed 1031 times
-
Managing permissions on a SharePoint page
- 1:27
- Viewed 1005 times
-
Disable the OneDrive sync button
- 0:49
- Viewed 995 times
-
Delete a SharePoint site
- 1:12
- Viewed 967 times
-
Disable subsite creation
- 0:53
- Viewed 943 times
-
Modify membership to the sites of my organization
- 1:38
- Viewed 916 times
-
Managing permissions in a SharePoint folder
- 1:10
- Viewed 891 times
-
Managing permissions on a SharePoint file
- 1:12
- Viewed 856 times
-
Managing permissions of a document library
- 2:01
- Viewed 850 times
-
Managing permissions on a SharePoint List
- 1:42
- Viewed 841 times
-
SharePoint permission levels
- 2:16
- Viewed 830 times
-
Recover deleted items
- 01:09
- Viewed 479 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 417 times
-
Add a third-party application
- 02:40
- Viewed 301 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 261 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 228 times
-
Extract Text from an Image
- 01:07
- Viewed 21 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 29 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 33 times
-
Query an Attached Meeting
- 01:51
- Viewed 15 times
-
Plan with Copilot
- 01:15
- Viewed 17 times
-
Share Requests with Your Team
- 03:07
- Viewed 30 times
-
Translate a presentation
- 01:38
- Viewed 18 times
-
Generate a Video
- 01:49
- Viewed 17 times
-
Add Speaker Notes
- 00:56
- Viewed 17 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 97 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 100 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 115 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 125 times
-
Copilot at the service of project reports
- 02:36
- Viewed 115 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 113 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 187 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 119 times
-
Project mode
- 01:31
- Viewed 119 times
-
Create an agent for a team
- 01:53
- Viewed 187 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 186 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 101 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 190 times
-
Copilot Studio agent settings
- 01:33
- Viewed 90 times
-
Add new actions
- 01:54
- Viewed 181 times
-
Create a first action
- 01:59
- Viewed 177 times
-
Manage topics
- 01:51
- Viewed 119 times
-
Manage knowledge sources
- 01:11
- Viewed 92 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 181 times
-
Access Copilot Studio
- 01:09
- Viewed 175 times
-
Get started with Copilot Studio
- 01:25
- Viewed 97 times
-
Introduction to PowerBI
- 00:60
- Viewed 220 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 213 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 220 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 230 times
-
Introduction to Planner
- 00:56
- Viewed 219 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 224 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 223 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 321 times
-
Introduction to Sway
- 01:53
- Viewed 246 times
-
Introducing to Word
- 01:00
- Viewed 216 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 202 times
-
Create a call group
- 01:15
- Viewed 300 times
-
Use call delegation
- 01:07
- Viewed 177 times
-
Assign a delegate for your calls
- 01:08
- Viewed 297 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 177 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 169 times
-
Manage advanced call notifications
- 01:29
- Viewed 182 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 250 times
-
Block unwanted calls
- 01:24
- Viewed 206 times
-
Disable all call forwarding
- 01:09
- Viewed 189 times
-
Manage a call group in Teams
- 02:01
- Viewed 196 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 179 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 177 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 198 times
-
Manage voicemail messages
- 01:55
- Viewed 274 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 305 times
-
Customize your voicemail greeting
- 02:17
- Viewed 176 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 183 times
-
Manage simultaneous calls
- 01:52
- Viewed 183 times
-
Support third-party apps during calls
- 01:53
- Viewed 228 times
-
Add participants quickly and securely
- 01:37
- Viewed 189 times
-
Configure call privacy and security settings
- 02:51
- Viewed 183 times
-
Manage calls on hold
- 01:20
- Viewed 178 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 174 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 182 times
-
Draft a Service Memo
- 02:33
- Viewed 237 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 220 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 334 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 303 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 116 times
-
Other Coaches
- 01:45
- Viewed 230 times
-
Agents in SharePoint
- 02:44
- Viewed 186 times
-
Prompt coach
- 02:49
- Viewed 213 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 205 times
-
Configure a Copilot Agent
- 02:39
- Viewed 206 times
-
Describe a copilot agent
- 01:32
- Viewed 228 times
-
Rewrite with Copilot
- 01:21
- Viewed 198 times
-
Analyze a video
- 01:21
- Viewed 228 times
-
Use the Copilot pane
- 01:12
- Viewed 212 times
-
Process text
- 01:03
- Viewed 199 times
-
Create an insights grid
- 01:19
- Viewed 348 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 207 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 233 times
-
Create an image with Copilot
- 00:42
- Viewed 363 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 223 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 232 times
-
Chat with Copilot
- 00:50
- Viewed 230 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 348 times
-
Data Privacy in Copilot
- 00:43
- Viewed 228 times
-
Access Copilot
- 00:25
- Viewed 380 times
-
Use a Copilot Agent
- 01:24
- Viewed 242 times
-
Edit in Pages
- 01:49
- Viewed 261 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 232 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 227 times
-
Generate the email for the recipient
- 00:44
- Viewed 212 times
-
Action Function
- 04:18
- Viewed 181 times
-
Search Function
- 03:42
- Viewed 231 times
-
Date and Time Function
- 02:53
- Viewed 221 times
-
Logical Function
- 03:14
- Viewed 344 times
-
Text Function
- 03:25
- Viewed 241 times
-
Basic Function
- 02:35
- Viewed 205 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 242 times
-
Introduction to Power Fx
- 01:09
- Viewed 231 times
-
The New Calendar
- 03:14
- Viewed 374 times
-
Sections
- 02:34
- Viewed 216 times
-
Customizing Views
- 03:25
- Viewed 209 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 409 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 242 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 185 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 131 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 225 times
-
Use the narrative Builder
- 01:31
- Viewed 265 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 231 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 240 times
-
Share a document with copilot
- 00:36
- Viewed 234 times
-
Configurate a page with copilot
- 01:47
- Viewed 236 times
-
Use Copilot with Right-Click
- 02:50
- Viewed 1263 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 243 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 266 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 326 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 432 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 412 times
Objectifs :
This document aims to provide a comprehensive guide on managing link expiration settings in OneDrive through the SharePoint Admin Center, specifically focusing on changing the default expiration period for shared links.
Chapitres :
-
Introduction to OneDrive Link Sharing
In our company, we have been utilizing Microsoft 365 for an extended period. Recently, our colleagues have been sharing folders and files via OneDrive using various types of links. Notably, the 'Anyone' link option allows sharing without requiring sign-in, making it convenient for collaboration. -
Understanding Link Expiration Settings
Currently, shared links in OneDrive have an expiration date set to 30 days after they are sent. This setting was established by my predecessor, and as the new admin, I aim to modify this expiration period to better suit our needs. -
Accessing the SharePoint Admin Center
To change the link expiration settings, I will navigate to the SharePoint Admin Center. Here are the steps to follow: 1. Open the SharePoint Admin Center. 2. Go to the 'Policies' section. 3. Select the 'Sharing' menu. -
Modifying Link Expiration Settings
Once in the Sharing menu, I will scroll down to locate the expiration and permission options for shared links. The current setting allows links to expire within a specified number of days. I will adjust this setting to 40 days to provide users with more flexibility. -
Saving Changes
After making the necessary adjustments, it is crucial to scroll to the bottom of the page and click on 'Save' to ensure that the new expiration settings are applied. -
Conclusion
By following these steps, I can successfully change the expiration period for shared links in OneDrive. This adjustment will enhance our file-sharing capabilities and improve collaboration among colleagues.
FAQ :
What is Microsoft 365?
Microsoft 365 is a cloud-based suite of productivity applications and services that includes tools like Word, Excel, PowerPoint, OneDrive, and SharePoint, designed to enhance collaboration and productivity.
How can I share files using OneDrive?
You can share files in OneDrive by generating a shareable link that can be sent to others. You can choose different types of links, including those that do not require sign-in.
What is the SharePoint Admin Center?
The SharePoint Admin Center is a management interface that allows administrators to configure settings, manage user permissions, and oversee SharePoint sites within an organization.
How do I change the expiration date for shared links in SharePoint?
To change the expiration date for shared links, go to the SharePoint Admin Center, navigate to the Policies section, and adjust the expiration settings under the Sharing menu.
What happens when a shared link expires?
When a shared link expires, users will no longer be able to access the files or folders associated with that link, and they will need a new link to regain access.
Quelques cas d'usages :
Collaborative Project Management
Teams can use OneDrive to share project files and folders with external partners. By setting expiration dates on shared links, they can ensure that access is limited to the duration of the project, enhancing security.
Document Review Process
In a document review process, a company can share draft documents with stakeholders using OneDrive links. By configuring permissions and expiration dates, they can control who can view or edit the documents and for how long.
Training and Onboarding
During employee onboarding, HR can share training materials via OneDrive. By using links that expire after a certain period, they can ensure that new hires have access only during their training phase.
Client File Sharing
Consultants can share client reports and presentations through OneDrive. By setting expiration dates on the links, they can protect sensitive information and ensure that clients only have access for a limited time.
Glossaire :
Microsoft 365
A cloud-based suite of productivity applications and services offered by Microsoft, including tools like Word, Excel, PowerPoint, OneDrive, and SharePoint.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, share them with others, and access them from any device.
SharePoint Admin Center
A web-based management interface for SharePoint that allows administrators to manage settings, policies, and user permissions for SharePoint sites.
Expiration date
A specified date after which a shared link or access to a resource is no longer valid or accessible.
Sharing menu
A section within the SharePoint Admin Center where administrators can configure sharing settings and permissions for files and folders.
Stead link
A type of link that allows users to share files or folders with specific permissions and expiration settings.
Permissions
Settings that determine what actions users can perform on shared files or folders, such as view, edit, or share.