SharePoint (Modern Sites) - Create a SharePoint site Tutorial

Discover how to create a SharePoint site for effective collaboration and document management. As the IT Manager of a new company, learn how to use the Microsoft SharePoint homepage to create and store documents. Start boosting productivity today!

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Objectifs :

This document aims to guide new IT Managers in creating a SharePoint site for their teams, detailing the steps involved, the types of sites available, and best practices for site management.

Chapitres :

  1. Introduction to SharePoint Site Creation
    As a newly appointed IT Manager, establishing a collaborative environment for your team is essential. Creating a SharePoint site allows you and your colleagues to store and work on documents efficiently. This guide will walk you through the process of setting up a SharePoint site tailored for your IT team.
  2. Accessing SharePoint
    To begin, navigate to the Microsoft SharePoint homepage. Look for the 'Create Site' button located at the top left corner of the page. If this button is not visible, it may be disabled by your organization, and you should consult your IT team for assistance.
  3. Choosing the Right Site Type
    Upon clicking 'Create Site', you will be presented with two options: a Team Site or a Communication Site. - **Team Site**: Ideal for collaboration among team members. It automatically creates a Microsoft 365 group, which includes a Teams channel, a Planner, a OneNote notebook, and a shared inbox. - **Communication Site**: Best suited for sharing information with a broader audience. For this scenario, a Team Site is recommended for your IT colleagues.
  4. Selecting a Template
    After choosing the Team Site option, you can select a template. You may choose from standard Microsoft templates or any custom templates uploaded by your organization. For this example, select the standard team template, which includes essential features for collaboration.
  5. Configuring Site Settings
    Once the template is selected, you can configure various settings for your site: - **Site Description**: Adding a description is optional but can help clarify the site's purpose. - **Group Email Address**: You can modify the group email address associated with the site. - **Site Address**: Change the end of the site address if necessary. - **Privacy Settings**: Choose between 'Private' (only members can access) or 'Public' (anyone in the organization can access). For this example, select 'Private'. Note: The language setting cannot be changed after creation, so ensure it is set to English if that is your preference.
  6. Creating the Site
    After confirming all settings, proceed to create the site. While the site is being created, you can start adding members. In this case, add Amory as a member and designate him as a second owner. It is advisable to have two owners for backup purposes in case one is unavailable.
  7. Finalizing Site Setup
    Once the users are added, you will be directed to your newly created IT Team Site. Here, you can begin collaborating with your team, sharing documents, and managing tasks effectively.
  8. Conclusion
    Creating a SharePoint site is a straightforward process that enhances collaboration within your IT team. By following these steps, you can ensure that your team has a dedicated space for document management and communication, ultimately improving productivity and teamwork.

FAQ :

What is SharePoint used for?

SharePoint is used for creating websites for collaboration, document management, and information sharing within organizations.

What is the difference between a Team Site and a Communication Site in SharePoint?

A Team Site is designed for collaboration among team members, while a Communication Site is intended for sharing information with a broader audience.

How do I create a site in SharePoint?

To create a site in SharePoint, go to the SharePoint homepage, click on the 'Create Site' button, and choose between a Team Site or a Communication Site.

Can I change the privacy settings of my SharePoint site after creation?

No, you cannot change the language of the site after it has been created, but you can adjust the privacy settings to either private or public.

Why is it important to have two owners for a SharePoint site?

Having two owners ensures that there is a backup in case one owner is unavailable due to illness or absence, allowing for continuous management of the site.

Quelques cas d'usages :

IT Project Collaboration

An IT team can use a Team Site in SharePoint to collaborate on projects, share documents, and manage tasks using integrated tools like Planner and OneNote.

Company Announcements

A Communication Site can be utilized to share important company announcements and updates with all employees, ensuring that information reaches a wide audience.

Document Management

SharePoint can serve as a centralized location for storing and managing documents, allowing team members to access, edit, and collaborate on files in real-time.

Training and Onboarding

New employees can be onboarded using a SharePoint site that contains training materials, resources, and a space for questions and discussions with their team.

Event Planning

Teams can create a SharePoint site to plan and organize events, using shared calendars, task lists, and document libraries to coordinate efforts and track progress.

Glossaire :

IT Manager

A professional responsible for overseeing the information technology needs of an organization, including managing IT projects, systems, and staff.

SharePoint

A web-based collaboration platform developed by Microsoft that allows organizations to create websites for sharing information, managing documents, and collaborating on projects.

Create Site

A function in SharePoint that allows users to set up a new site for collaboration or information sharing.

Team Site

A type of SharePoint site designed for collaboration among team members, which includes features like document libraries, lists, and integration with Microsoft 365 tools.

Communication Site

A type of SharePoint site intended for broadcasting information to a wider audience, often used for company announcements or sharing news.

Microsoft 365 Group

A feature in Microsoft 365 that provides a shared workspace for collaboration, including shared inboxes, calendars, and files.

Template

A pre-designed layout or structure in SharePoint that can be used to create a new site with predefined settings and features.

Privacy Settings

Options that determine who can access a SharePoint site, either restricting access to specific members (private) or allowing anyone in the organization to view it (public).

Owner

A user with full control over a SharePoint site, including the ability to manage settings, add or remove members, and modify content.

résultat(s)
00:00:00
I am part of a new company and I have
00:00:03
been appointed role as the IT Manager.
00:00:06
In order to work with my colleagues,
00:00:09
I wish to go ahead and create a SharePoint
00:00:12
site on which we will be able to store
00:00:15
all of our documents and work on them.
00:00:18
To do so, I'm going to stand by go to the
00:00:21
Microsoft SharePoint homepage and use
00:00:23
from the top left the Create Site button.
00:00:26
Please note if you do not see
00:00:28
this button it simply means that.
00:00:31
In your organization they have
00:00:33
disabled that button.
00:00:34
Please refer to your IT teams
00:00:36
to For more information.
00:00:40
Two choices I offered to me.
00:00:42
I can either create a team
00:00:45
site or a communication site.
00:00:47
The team site will be more to create a
00:00:50
space to collaborate with the team and
00:00:53
it will create a Microsoft 365 group.
00:00:56
IEA teams, a planner,
00:00:58
OneNote notebook, and a shared inbox.
00:01:01
A communication site, on the other hand,
00:01:04
will mostly be to share some information
00:01:07
that will engage a broad audience.
00:01:10
For this example,
00:01:11
I need a team site for my IT colleagues.
00:01:17
From here I can choose a template
00:01:20
either from Microsoft or a template
00:01:23
uploaded by my own organization.
00:01:25
Let's choose a standard team template.
00:01:28
Here is what is included in a template.
00:01:32
Everything seems fine to me.
00:01:34
I will be using this one.
00:01:37
This will be the IT team site.
00:01:41
I can add a description,
00:01:43
it is not mandatory.
00:01:45
I can change a group e-mail address and I
00:01:48
can also change the end of the site address.
00:01:51
Everything is fine in this example.
00:01:55
I can change the privacy settings in private.
00:01:58
Only the members will be able
00:02:00
to access this site.
00:02:02
In public,
00:02:03
anyone in my organization can access it.
00:02:06
This one will be private and also in English.
00:02:11
Be careful,
00:02:12
you cannot change the language later.
00:02:15
I'm going to go ahead and create the site.
00:02:19
Why the site is being created?
00:02:21
I can start adding members
00:02:23
and I will be adding amory.
00:02:25
And I don't think for now
00:02:29
Frederick will be a member.
00:02:32
And Amory will be the
00:02:34
second owner of that site.
00:02:36
A good practice is to always
00:02:38
have two different owners.
00:02:40
That way we have a backup piece.
00:02:43
I or he is sick, absent or anything.
00:02:48
We can click on finish,
00:02:50
the users are being added and
00:02:52
here I am on my IT team site.

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résultat(s)
00:00:00
Faço parte de uma nova empresa e tenho
00:00:03
foi nomeado o cargo de Gestor de TI.
00:00:06
Para poder trabalhar com os meus colegas,
00:00:09
Desejo prosseguir e criar um SharePoint
00:00:12
site em que poderemos armazenar
00:00:15
todos os nossos documentos e trabalhamos neles.
00:00:18
Para fazer isso, vou ficar de braços cruzados, ir ao
00:00:21
Página inicial e utilização do Microsoft SharePoint
00:00:23
no canto superior esquerdo o botão Criar Site.
00:00:26
Por favor, note se não vê
00:00:28
este botão significa simplesmente isso.
00:00:31
Na sua organização têm
00:00:33
desativou esse botão.
00:00:34
Consulte as suas equipas de TI
00:00:36
para Para mais informações.
00:00:40
Ofereci duas opções.
00:00:42
Posso criar uma equipa
00:00:45
site ou site de comunicação.
00:00:47
O site da equipa será mais para criar um
00:00:50
espaço para colaborar com a equipa e
00:00:53
irá criar um grupo do Microsoft 365.
00:00:56
Equipas da AIE, um planeador,
00:00:58
Um bloco de notas do OneNote e uma caixa de entrada partilhada.
00:01:01
Um site de comunicação, por outro lado,
00:01:04
será maioritariamente para partilhar alguma informação
00:01:07
que envolverá um público alargado.
00:01:10
Para este exemplo,
00:01:11
Preciso de um site de equipa para os meus colegas de TI.
00:01:17
A partir daqui posso escolher um modelo
00:01:20
da Microsoft ou de um modelo
00:01:23
carregado pela minha própria organização.
00:01:25
Vamos escolher um modelo de equipa standard.
00:01:28
Aqui está o que está incluído num modelo.
00:01:32
Tudo parece-me bem.
00:01:34
Vou usar este.
00:01:37
Este será o site da equipa de TI.
00:01:41
Posso acrescentar uma descrição,
00:01:43
não é obrigatório.
00:01:45
Posso alterar o endereço de correio electrónico de um grupo e
00:01:48
também pode alterar o final do endereço do site.
00:01:51
Está tudo bem neste exemplo.
00:01:55
Posso alterar as definições de privacidade em privado.
00:01:58
Só os membros poderão
00:02:00
para aceder a este site.
00:02:02
Em público,
00:02:03
qualquer pessoa na minha organização pode aceder a ele.
00:02:06
Este será privado e também em inglês.
00:02:11
Tenha cuidado
00:02:12
não é possível alterar o idioma mais tarde.
00:02:15
Vou prosseguir e criar o site.
00:02:19
Porque é que o site está a ser criado?
00:02:21
Posso começar a adicionar membros
00:02:23
e vou acrescentar amory.
00:02:25
E não acho que por agora
00:02:29
Frederick será membro.
00:02:32
E Amory será o
00:02:34
segundo proprietário desse site.
00:02:36
Uma boa prática é sempre
00:02:38
têm dois proprietários diferentes.
00:02:40
Desta forma, temos uma peça de reserva.
00:02:43
Eu ou ele estamos doentes, ausentes ou qualquer coisa.
00:02:48
Podemos clicar em terminar,
00:02:50
os utilizadores estão a ser adicionados e
00:02:52
aqui estou no meu site de equipa de TI.

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résultat(s)
00:00:00
Faccio parte di una nuova società e ho
00:00:03
sono stato nominato responsabile IT.
00:00:06
Per lavorare con i miei colleghi,
00:00:09
Vorrei andare avanti e creare uno SharePoint
00:00:12
sito su cui potremo archiviare
00:00:15
tutti i nostri documenti e lavoriamo su di essi.
00:00:18
Per farlo, ho intenzione di andare in stand-by al
00:00:21
Homepage e utilizzo di Microsoft SharePoint
00:00:23
in alto a sinistra il pulsante Crea sito.
00:00:26
Nota se non vedi
00:00:28
questo pulsante significa semplicemente che.
00:00:31
Nella tua organizzazione hanno
00:00:33
ha disabilitato quel pulsante.
00:00:34
Rivolgiti ai tuoi team IT
00:00:36
a Per ulteriori informazioni.
00:00:40
Mi sono offerto due scelte.
00:00:42
Posso creare una squadra
00:00:45
sito o sito di comunicazione.
00:00:47
Il sito del team servirà più a creare un
00:00:50
spazio per collaborare con il team e
00:00:53
creerà un gruppo Microsoft 365.
00:00:56
team IEA, un pianificatore,
00:00:58
Un taccuino di OneNote e una casella di posta condivisa.
00:01:01
Un sito di comunicazione, invece,
00:01:04
sarà principalmente per condividere alcune informazioni
00:01:07
che coinvolgerà un vasto pubblico.
00:01:10
Per questo esempio,
00:01:11
Ho bisogno di un sito del team per i miei colleghi IT.
00:01:17
Da qui posso scegliere un modello
00:01:20
da Microsoft o da un modello
00:01:23
caricato dalla mia organizzazione.
00:01:25
Scegliamo un modello di team standard.
00:01:28
Ecco cosa è incluso in un modello.
00:01:32
Mi sembra tutto a posto.
00:01:34
Userò questo.
00:01:37
Questa sarà la sede del team IT.
00:01:41
Posso aggiungere una descrizione,
00:01:43
non è obbligatorio.
00:01:45
Posso modificare l'indirizzo e-mail di un gruppo e
00:01:48
posso anche modificare la fine dell'indirizzo del sito.
00:01:51
Va tutto bene in questo esempio.
00:01:55
Posso modificare le impostazioni sulla privacy in privato.
00:01:58
Solo i membri saranno in grado
00:02:00
per accedere a questo sito.
00:02:02
In pubblico,
00:02:03
chiunque nella mia organizzazione può accedervi.
00:02:06
Questo sarà privato e anche in inglese.
00:02:11
Fate attenzione
00:02:12
non puoi cambiare la lingua in un secondo momento.
00:02:15
Ho intenzione di andare avanti e creare il sito.
00:02:19
Perché il sito viene creato?
00:02:21
Posso iniziare ad aggiungere membri
00:02:23
e aggiungerò amory.
00:02:25
E non credo per ora
00:02:29
Frederick sarà un membro.
00:02:32
E Amory sarà il
00:02:34
secondo proprietario di quel sito.
00:02:36
Una buona pratica è sempre
00:02:38
hanno due proprietari diversi.
00:02:40
In questo modo abbiamo un pezzo di riserva.
00:02:43
Io o lui siamo malati, assenti o altro.
00:02:48
Possiamo fare clic su Fine,
00:02:50
gli utenti vengono aggiunti e
00:02:52
eccomi sul sito del mio team IT.

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résultat(s)
00:00:00
Я работаю в новой компании, и у меня есть
00:00:03
назначен на должность ИТ-менеджера.
00:00:06
Чтобы работать с моими коллегами,
00:00:09
Я хочу пойти дальше и создать SharePoint
00:00:12
сайт, на котором мы сможем хранить
00:00:15
все наши документы и работа над ними.
00:00:18
Для этого я буду готов пойти в
00:00:21
Домашняя страница и использование Microsoft SharePoint
00:00:23
в левом верхнем углу нажмите кнопку «Создать сайт».
00:00:26
Обратите внимание, если вы не видите
00:00:28
эта кнопка просто означает это.
00:00:31
В вашей организации у них есть
00:00:33
отключили эту кнопку.
00:00:34
Обратитесь к своим ИТ-специалистам
00:00:36
для получения дополнительной информации.
00:00:40
Я предложил мне два варианта.
00:00:42
Я могу создать команду в любом случае
00:00:45
сайт или коммуникационный сайт.
00:00:47
Сайт команды будет больше ориентирован на создание
00:00:50
пространство для сотрудничества с командой и
00:00:53
это создаст группу Microsoft 365.
00:00:56
Команды МЭА, специалист по планированию,
00:00:58
Блокнот OneNote и общий почтовый ящик.
00:01:01
С другой стороны, коммуникационный сайт
00:01:04
в основном будет заключаться в том, чтобы поделиться некоторой информацией
00:01:07
которые привлекут широкую аудиторию.
00:01:10
Например,
00:01:11
Мне нужен сайт группы для моих ИТ-коллег.
00:01:17
Отсюда я могу выбрать шаблон
00:01:20
либо от Microsoft, либо шаблон
00:01:23
загружено моей собственной организацией.
00:01:25
Давайте выберем стандартный шаблон команды.
00:01:28
Вот что входит в шаблон.
00:01:32
Мне кажется, все в порядке.
00:01:34
Я буду пользоваться этим.
00:01:37
Это будет сайт ИТ-команды.
00:01:41
Я могу добавить описание,
00:01:43
это не обязательно.
00:01:45
Я могу изменить групповой адрес электронной почты и я
00:01:48
также могу изменить конец адреса сайта.
00:01:51
В этом примере все хорошо.
00:01:55
Я могу изменить настройки конфиденциальности в приватном режиме.
00:01:58
Только участники смогут
00:02:00
получить доступ к этому сайту.
00:02:02
На публике,
00:02:03
Любой сотрудник моей организации может получить к нему доступ.
00:02:06
Это будет закрытое сообщение, а также на английском языке.
00:02:11
Будьте осторожны,
00:02:12
позже вы не сможете изменить язык.
00:02:15
Я собираюсь создать сайт.
00:02:19
Для чего создается сайт?
00:02:21
Я могу начать добавлять участников
00:02:23
и я добавлю Эмори.
00:02:25
А я пока не думаю
00:02:29
Фредерик станет членом.
00:02:32
А Эмори станет
00:02:34
второй владелец этого сайта.
00:02:36
Хорошая практика заключается в том, чтобы всегда
00:02:38
иметь двух разных владельцев.
00:02:40
Таким образом, у нас есть запасная часть.
00:02:43
Я или он болен, отсутствует или что-то в этом роде.
00:02:48
Мы можем нажать кнопку «Готово»,
00:02:50
пользователи добавляются и
00:02:52
вот я на сайте своей ИТ-команды.

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résultat(s)
00:00:00
Soy parte de una nueva empresa y tengo
00:00:03
he sido nombrado gerente de TI.
00:00:06
Para trabajar con mis colegas,
00:00:09
Deseo seguir adelante y crear un SharePoint
00:00:12
sitio en el que podremos almacenar
00:00:15
todos nuestros documentos y trabajar en ellos.
00:00:18
Para ello, voy a prepararme para ir a la
00:00:21
Página de inicio y uso de Microsoft SharePoint
00:00:23
en la parte superior izquierda, el botón Crear sitio.
00:00:26
Tenga en cuenta que si no ve
00:00:28
este botón simplemente significa eso.
00:00:31
En su organización tienen
00:00:33
ha desactivado ese botón.
00:00:34
Consulte a sus equipos de TI
00:00:36
a Para obtener más información.
00:00:40
Me ofrecí dos opciones.
00:00:42
Puedo crear un equipo
00:00:45
sitio o un sitio de comunicación.
00:00:47
El sitio del equipo consistirá más en crear un
00:00:50
espacio para colaborar con el equipo y
00:00:53
creará un grupo de Microsoft 365.
00:00:56
equipos de la IEA, un planificador,
00:00:58
Bloc de notas de OneNote y bandeja de entrada compartida.
00:01:01
Un sitio de comunicación, por otro lado,
00:01:04
consistirá principalmente en compartir alguna información
00:01:07
que atraerá a una amplia audiencia.
00:01:10
Para este ejemplo,
00:01:11
Necesito un sitio de trabajo para mis colegas de TI.
00:01:17
Desde aquí puedo elegir una plantilla
00:01:20
ya sea de Microsoft o una plantilla
00:01:23
subido por mi propia organización.
00:01:25
Elijamos una plantilla de equipo estándar.
00:01:28
Esto es lo que se incluye en una plantilla.
00:01:32
A mí me parece que todo está bien.
00:01:34
Usaré este.
00:01:37
Este será el sitio del equipo de TI.
00:01:41
Puedo añadir una descripción,
00:01:43
no es obligatorio.
00:01:45
Puedo cambiar la dirección de correo electrónico de un grupo y
00:01:48
también puedo cambiar el final de la dirección del sitio.
00:01:51
Todo está bien en este ejemplo.
00:01:55
Puedo cambiar la configuración de privacidad en privado.
00:01:58
Solo los miembros podrán
00:02:00
para acceder a este sitio.
00:02:02
En público,
00:02:03
cualquier persona de mi organización puede acceder a él.
00:02:06
Este será privado y también en inglés.
00:02:11
Ten cuidado,
00:02:12
no puedes cambiar el idioma más adelante.
00:02:15
Voy a seguir adelante y crear el sitio.
00:02:19
¿Por qué se está creando el sitio?
00:02:21
Puedo empezar a añadir miembros
00:02:23
y añadiré Amory.
00:02:25
Y no creo que por ahora
00:02:29
Frederick será miembro.
00:02:32
Y Amory será el
00:02:34
segundo propietario de ese sitio.
00:02:36
Una buena práctica es siempre
00:02:38
tienen dos propietarios diferentes.
00:02:40
De esa manera tenemos una pieza de respaldo.
00:02:43
Él o yo estamos enfermos, ausentes o algo así.
00:02:48
Podemos hacer clic en terminar,
00:02:50
los usuarios se están añadiendo y
00:02:52
aquí estoy en el sitio web de mi equipo de TI.

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Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

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