SharePoint (Modern Sites) - Create a SharePoint news and send it via mail Tutorial

Learn how to create a SharePoint news post and share it via email. Discover the step-by-step process to effectively communicate exciting news to your team and expand your products globally. Engage with your audience through a professional and customizable template provided by Microsoft.

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Objectifs :

This document aims to guide managers on how to effectively share important news with their teams using SharePoint. It outlines the steps to create a post, customize it with relevant information, and distribute it via email or SharePoint groups.

Chapitres :

  1. Introduction
    In today's fast-paced business environment, sharing significant updates with your team is crucial for maintaining engagement and transparency. This guide will walk you through the process of announcing exciting news, such as product expansion, using SharePoint.
  2. Creating a New Post on SharePoint
    To share your news, start by navigating to your SharePoint site. Follow these steps: 1. **Access the Home Page**: Go to your SharePoint home page. 2. **Click on 'New'**: Locate and click the 'New' button to initiate the creation of a new post. 3. **Choose a Template**: You can select a pre-made template from Microsoft or use a previously created template. For this example, we will use a blank template.
  3. Filling in the News
    Once you have your blank post open, it's time to fill in the details: - **Title**: Enter a clear and engaging title for your news. - **Text**: Provide a detailed description of the news, including what it means for the team and any relevant context. - **Visualization**: Include a visual element, such as a chart or an Excel file, to support your message. - **Call to Action**: At the bottom of your post, add a button that encourages readers to click for more information.
  4. Posting and Sharing the News
    After completing your post, you can share it with your team: 1. **Click on 'Post'**: Once you are satisfied with the content, click the 'Post' button to publish it. 2. **Send via Email**: You can also share the news through email. Click on the option to send it as a link or include the entire news in an email. Add a personalized message if desired. 3. **Target Specific Groups**: You have the option to send the news to specific SharePoint groups or even members of other projects.
  5. Updating the News Widget
    If you have added a news widget to your SharePoint homepage, it will automatically update with the latest news you posted. This ensures that all team members can easily access the most recent updates.
  6. Conclusion
    Effectively communicating important news to your team is essential for fostering a collaborative environment. By utilizing SharePoint to create and share posts, you can ensure that your team stays informed and engaged with the latest developments. Remember to keep your messages clear and actionable to maximize their impact.

FAQ :

What is SharePoint used for?

SharePoint is used for collaboration, document management, and sharing information within organizations. It allows teams to create sites for projects, share files, and communicate effectively.

How do I create a post in SharePoint?

To create a post in SharePoint, go to your SharePoint site, click on 'New', and select 'Post'. You can choose a template or start with a blank post. Fill in the title, text, and any other necessary information before publishing.

Can I send a SharePoint post via email?

Yes, you can send a SharePoint post via email. After creating your post, you can share it as a link or include it in an email message to specific recipients or SharePoint groups.

What is a call to action in a SharePoint post?

A call to action in a SharePoint post is a prompt that encourages readers to take a specific action, such as clicking a button to learn more or accessing additional resources.

How can I update my SharePoint homepage with news?

If you have added a news widget to your SharePoint homepage, it will automatically update with the latest posts you create, allowing users to see new information at a glance.

Quelques cas d'usages :

Announcing Product Expansion

A sales manager can use SharePoint to announce the expansion of products to new continents. By creating a post with relevant details and a call to action, the manager can effectively communicate this news to the team and encourage them to engage with the content.

Sharing Team Achievements

After a successful quarter, a manager can create a post on SharePoint to highlight the team's achievements. This can include metrics, visuals from Excel files, and a call to action for team members to celebrate or provide feedback.

Project Updates to Stakeholders

A project manager can use SharePoint to keep stakeholders informed about project progress. By posting updates and sending them via email, the manager ensures that everyone is aligned and aware of any changes or milestones.

Training Announcements

HR can utilize SharePoint to announce upcoming training sessions. By creating a post with details and a registration link, employees can easily access the information and sign up.

Internal Newsletters

A communications team can create a monthly newsletter post on SharePoint to share company news, events, and updates. This post can be sent out via email to ensure all employees receive the information.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that allows users to create, manage, and share content and applications. It is commonly used for document management and storage, as well as for creating websites.

post

In the context of SharePoint, a post refers to a piece of content shared on the platform, which can include text, images, and links to other resources.

template

A pre-designed layout or format that can be used to create new documents or posts quickly. Templates often include placeholders for text and images.

call to action

A statement or button that encourages the audience to take a specific action, such as clicking a link or signing up for a newsletter.

widget

A small application or component that can be added to a webpage or dashboard to provide specific functionality or display information.

Excel file

A file created using Microsoft Excel, a spreadsheet program that allows users to organize, analyze, and visualize data.

résultat(s)
00:00:00
I am the manager of a sales team
00:00:02
and I just got some great news.
00:00:05
My team did so well for the past few
00:00:07
months that we will be expanding
00:00:09
our products to new continents
00:00:11
during the next semesters.
00:00:12
How can I share such news?
00:00:14
Let's go ahead to our SharePoint
00:00:16
site in the home page and click on New.
00:00:19
From here, let's create a new post.
00:00:23
I can either use a template made
00:00:25
by Microsoft or maybe one that I
00:00:27
I previously said on this site.
00:00:29
For this example I will be using a blank one.
00:00:37
Let's fill in the news with a title,
00:00:39
text and everything my team needs to know.
00:00:50
Now that everything has been filled,
00:00:52
I have a title, a text,
00:00:54
a visualization for a specific excel file
00:00:56
and at the bottom of my news a button,
00:00:59
a call to action for people
00:01:01
to click and find out more.
00:01:03
I can click on post and send.
00:01:09
Would you direct me to this OU I can
00:01:12
post it, I can send it as a link.
00:01:16
Oh, in the whole news?
00:01:18
Into an e-mail I can add a message.
00:01:26
And from here you can send it
00:01:28
directly to people via mail and even
00:01:30
send it to specific SharePoint groups.
00:01:32
Here I'm going to even send it
00:01:35
to members of another project.
00:01:37
A simple left stick on send
00:01:40
and my news has been sent.
00:01:43
If you if you added on your homepage
00:01:48
a news widget you will find.
00:01:51
It has been updated also.
00:01:54
You can just create the news and
00:01:56
posted it via mail on SharePoint.

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résultat(s)
00:00:00
Sou o gestor de uma equipa de vendas
00:00:02
e recebi boas notícias.
00:00:05
A minha equipa teve um desempenho tão bom nos últimos tempos.
00:00:07
meses que estaremos a expandir
00:00:09
os nossos produtos para novos continentes
00:00:11
durante os próximos semestres.
00:00:12
Como posso partilhar essas notícias?
00:00:14
Vamos em frente ao nosso SharePoint
00:00:16
site na página inicial e clique em Novo.
00:00:19
A partir daqui, vamos criar um novo post.
00:00:23
Posso usar um modelo feito
00:00:25
pela Microsoft ou talvez uma que eu
00:00:27
Eu disse anteriormente neste site.
00:00:29
Para este exemplo, usarei um em branco.
00:00:37
Vamos preencher as notícias com um título,
00:00:39
texto e tudo o que a minha equipa precisa saber.
00:00:50
Agora que tudo foi preenchido,
00:00:52
Tenho um título, um texto,
00:00:54
uma visualização para um ficheiro excel específico
00:00:56
e na parte inferior das minhas notícias um botão,
00:00:59
um apelo à ação para as pessoas
00:01:01
para clicar e saber mais.
00:01:03
Posso clicar em postar e enviar.
00:01:09
Podes orientar-me para esta OU eu posso
00:01:12
postar, posso enviá-lo como um link.
00:01:16
Oh, nas notícias inteiras?
00:01:18
Num e-mail posso adicionar uma mensagem.
00:01:26
E a partir daqui pode enviá-lo
00:01:28
diretamente para as pessoas via correio e até
00:01:30
enviá-lo para grupos específicos do SharePoint.
00:01:32
Aqui vou até enviá-lo
00:01:35
aos membros de outro projeto.
00:01:37
Um simples maníon esquerdo no envio
00:01:40
e as minhas notícias foram enviadas.
00:01:43
Se adicionou na sua página inicial
00:01:48
um widget de notícias que encontrará.
00:01:51
Também foi actualizado.
00:01:54
Pode apenas criar as notícias e
00:01:56
publicou-o via correio no SharePoint.

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résultat(s)
00:00:00
Sono il responsabile di un team di vendita
00:00:02
e ho appena ricevuto delle ottime notizie.
00:00:05
La mia squadra si è comportata molto bene negli ultimi tempi
00:00:07
mesi che espanderemo
00:00:09
i nostri prodotti verso nuovi continenti
00:00:11
nei prossimi semestri.
00:00:12
Come posso condividere queste notizie?
00:00:14
Passiamo al nostro SharePoint
00:00:16
sito nella home page e fai clic su Nuovo.
00:00:19
Da qui, creiamo un nuovo post.
00:00:23
Posso usare un modello creato
00:00:25
da Microsoft o forse da uno che io
00:00:27
Ho detto in precedenza su questo sito.
00:00:29
Per questo esempio ne userò uno vuoto.
00:00:37
Riempiamo le notizie con un titolo,
00:00:39
testo e tutto ciò che il mio team deve sapere.
00:00:50
Ora che tutto è stato riempito,
00:00:52
Ho un titolo, un testo,
00:00:54
una visualizzazione per un file excel specifico
00:00:56
e in fondo alle mie notizie un pulsante,
00:00:59
un invito all'azione per le persone
00:01:01
per fare clic e scoprire di più.
00:01:03
Posso fare clic su posta e inviare.
00:01:09
Mi indirizzeresti a questo OU, posso
00:01:12
pubblicalo, posso inviarlo come link.
00:01:16
Oh, in tutte le notizie?
00:01:18
In una e-mail posso aggiungere un messaggio.
00:01:26
E da qui puoi inviarlo
00:01:28
direttamente alle persone via mail e anche
00:01:30
inviarlo a specifici gruppi di SharePoint.
00:01:32
Qui ho intenzione anche di inviarlo
00:01:35
ai membri di un altro progetto.
00:01:37
Una semplice levetta sinistra su send
00:01:40
e la mia notizia è stata inviata.
00:01:43
Se sì, se l'hai aggiunto sulla tua home page
00:01:48
troverai un widget di notizie.
00:01:51
Inoltre è stato aggiornato.
00:01:54
Puoi semplicemente creare le notizie e
00:01:56
l'ha pubblicato via mail su SharePoint.

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résultat(s)
00:00:00
Я менеджер отдела продаж
00:00:02
и я только что получил отличные новости.
00:00:05
Последние несколько лет моя команда отлично справлялась
00:00:07
месяцы, в которые мы будем расширяться
00:00:09
наша продукция на новые континенты
00:00:11
в течение следующих семестров.
00:00:12
Как я могу поделиться такой новостью?
00:00:14
Давайте перейдем к нашему SharePoint
00:00:16
сайт на главной странице и нажмите «Создать».
00:00:19
Отсюда давайте создадим новый пост.
00:00:23
Я могу использовать готовый шаблон
00:00:25
от Microsoft или, может быть, от меня
00:00:27
Ранее я уже говорил на этом сайте.
00:00:29
В этом примере я буду использовать пустое поле.
00:00:37
Давайте запишем новость заголовком,
00:00:39
текст и все, что нужно знать моей команде.
00:00:50
Теперь, когда все заполнено,
00:00:52
У меня есть заголовок, текст,
00:00:54
визуализация для определенного файла Excel
00:00:56
и внизу моих новостей кнопка,
00:00:59
призыв к действию для людей
00:01:01
чтобы нажать и узнать больше.
00:01:03
Я могу нажать на сообщение и отправить.
00:01:09
Не могли бы вы направить меня в этот OU, я могу
00:01:12
опубликуйте его, я могу отправить его в виде ссылки.
00:01:16
О, во всех новостях?
00:01:18
В электронное письмо я могу добавить сообщение.
00:01:26
И отсюда вы можете отправить его
00:01:28
напрямую людям по почте и даже
00:01:30
отправьте его определенным группам SharePoint.
00:01:32
Здесь я даже собираюсь отправить его
00:01:35
участникам другого проекта.
00:01:37
Простой левый джойстик при отправке
00:01:40
и мои новости отправлены.
00:01:43
Если вы добавили их на свою домашнюю страницу
00:01:48
виджет новостей, который вы найдете.
00:01:51
Он также был обновлен.
00:01:54
Вы можете просто создать новость и
00:01:56
разместил ее по почте в SharePoint.

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résultat(s)
00:00:00
Soy el gerente de un equipo de ventas
00:00:02
y acabo de recibir una gran noticia.
00:00:05
A mi equipo le fue muy bien en los últimos
00:00:07
meses en los que nos expandiremos
00:00:09
nuestros productos a nuevos continentes
00:00:11
durante los próximos semestres.
00:00:12
¿Cómo puedo compartir esas noticias?
00:00:14
Pasemos a nuestro SharePoint
00:00:16
en la página de inicio y haga clic en Nuevo.
00:00:19
Desde aquí, vamos a crear una nueva publicación.
00:00:23
Puedo usar una plantilla hecha
00:00:25
de Microsoft o tal vez uno que yo
00:00:27
Lo dije anteriormente en este sitio.
00:00:29
Para este ejemplo usaré uno en blanco.
00:00:37
Vamos a rellenar las noticias con un título,
00:00:39
texto y todo lo que mi equipo necesita saber.
00:00:50
Ahora que todo está lleno,
00:00:52
Tengo un título, un texto,
00:00:54
una visualización para un archivo de Excel específico
00:00:56
y al final de mis noticias un botón,
00:00:59
un llamado a la acción para las personas
00:01:01
para hacer clic y obtener más información.
00:01:03
Puedo hacer clic en publicar y enviar.
00:01:09
¿Me podrías dirigir a esta OU que pueda
00:01:12
publícalo, puedo enviarlo como un enlace.
00:01:16
Oh, ¿en todas las noticias?
00:01:18
Puedo añadir un mensaje a un correo electrónico.
00:01:26
Y desde aquí puedes enviarlo
00:01:28
directamente a las personas por correo e incluso
00:01:30
envíelo a grupos específicos de SharePoint.
00:01:32
Aquí incluso lo voy a enviar
00:01:35
a los miembros de otro proyecto.
00:01:37
Solo tienes que pulsar el botón izquierdo para enviar
00:01:40
y mis noticias han sido enviadas.
00:01:43
Si lo has añadido en tu página de inicio
00:01:48
un widget de noticias que encontrarás.
00:01:51
También se ha actualizado.
00:01:54
Simplemente puede crear las noticias y
00:01:56
lo publicó por correo en SharePoint.

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