SharePoint (Modern Sites) - Work together on the same document Tutorial

 

Learn to collaborate effectively on a SharePoint document and discover how to work smoothly as a team. Explore sharing features, simultaneous editing, and change tracking for optimal collaboration.

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Objectifs :

Understand how to collaboratively work on documents using Microsoft SharePoint, including real-time editing, version history, and user identification.

Chapitres :

  1. Introduction to Collaborative Document Editing
    In today's digital workspace, collaboration is key. This section introduces the concept of collaborative document editing using Microsoft SharePoint, highlighting its importance in team projects.
  2. Accessing Documents in SharePoint
    To begin working on a project, such as the Yosemite project, users can access the SharePoint library. By simply left-clicking on a document, it opens online, allowing for immediate editing. The system automatically saves all changes, ensuring that no work is lost.
  3. Simultaneous Document Access
    One of the standout features of SharePoint is the ability for multiple users to open and edit the same document simultaneously. For instance, if one colleague, Amory, opens the document in dark theme, and another, Steven, opens it in light theme, both can see each other's presence in the document.
  4. Identifying Collaborators
    Users can easily identify who else is working on the document. By clicking on a colleague's profile picture, they can view their location within the document. This feature enhances collaboration by allowing team members to coordinate their efforts effectively.
  5. Real-Time Updates
    As changes are made by one user, such as Steven, those changes are reflected in real-time for all users. If Amory decides to make edits simultaneously, those updates are also visible to Steven immediately. This ensures that everyone is working on the most current version of the document.
  6. Version History for Error Management
    In the event of mistakes or unwanted changes, SharePoint provides a version history feature. This allows users to revert to previous versions of the document, ensuring that any significant errors can be corrected without losing valuable work.
  7. Conclusion
    Microsoft SharePoint facilitates seamless collaboration on documents, whether in Excel, Word, or PowerPoint. By enabling real-time editing and providing tools for user identification and version control, it enhances teamwork and productivity in any project.

FAQ :

What is Microsoft SharePoint used for?

Microsoft SharePoint is used for collaboration, document management, and storage, allowing teams to work together on projects and share information efficiently.

Can multiple users edit a document in SharePoint at the same time?

Yes, SharePoint allows multiple users to edit a document simultaneously, with real-time updates reflecting changes made by each user.

How can I revert to a previous version of a document in SharePoint?

You can revert to a previous version of a document by accessing the version history feature in SharePoint, which lists all changes made to the document.

What are the benefits of using a dark theme in applications?

The dark theme can reduce eye strain, especially in low-light conditions, and can also save battery life on devices with OLED screens.

What happens if two users make conflicting changes to a document?

SharePoint manages real-time collaboration by updating the document for all users, but if conflicts arise, users may need to resolve them manually.

Quelques cas d'usages :

Collaborative Project Management

Teams can use SharePoint to collaboratively manage projects by working on shared documents, tracking changes, and maintaining a single version of project files, which enhances communication and efficiency.

Real-Time Document Editing

In a scenario where a team is drafting a contract, multiple members can edit the document in real-time, ensuring that all input is captured immediately and reducing the time spent on revisions.

Version Control in Legal Documents

Legal teams can utilize SharePoint's version history feature to track changes in contracts and agreements, allowing them to revert to previous versions if necessary, which is crucial for compliance and accuracy.

Training and Onboarding

New employees can be onboarded using SharePoint by accessing shared training documents that multiple trainers can update simultaneously, ensuring that all information is current and accurate.

Remote Team Collaboration

Remote teams can leverage SharePoint to collaborate on documents from different locations, ensuring that everyone has access to the latest information and can contribute effectively, regardless of their physical location.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.

Document Collaboration

The process of multiple users working on the same document simultaneously, allowing for real-time updates and changes.

Version History

A feature in document management systems that tracks changes made to a document over time, allowing users to revert to previous versions if necessary.

Dark Theme

A user interface option that uses a dark color palette for backgrounds and elements, which can reduce eye strain in low-light environments.

Light Theme

A user interface option that uses a light color palette for backgrounds and elements, providing a bright and clear display.

Cursor

A movable indicator on a computer screen that shows the user's current position for input or interaction.

résultat(s)
00:00:00
I have been put in charge of the
00:00:02
project called Yosemite and I am
00:00:05
tacked to write today a contract
00:00:07
agreement for one of our clients.
00:00:10
To do so I'm going to go ahead to the
00:00:12
SharePoint library and simply left
00:00:14
click document to open it online.
00:00:17
I can start working on it,
00:00:19
everything is being saved automatically.
00:00:21
But what will happen if one of my colleagues
00:00:24
opened the document at the same time?
00:00:26
Let's take a look.
00:00:29
As we can see right here, we have the same
00:00:33
document opened twice at the same time.
00:00:35
On the left,
00:00:36
my colleague Amory has opened it.
00:00:39
He's using the dark theme.
00:00:41
On the right, Steven has opened it.
00:00:43
He's using the light theme.
00:00:45
As we can see,
00:00:47
they can both realize who is on the document.
00:00:51
An with a simple left click
00:00:54
on the profile picture.
00:00:56
They can also go to the
00:00:58
location of their colleagues.
00:00:59
Amory is right here.
00:01:01
The blue cursor if on the
00:01:04
right Stephen changes things.
00:01:07
Well, on the left the document is updated.
00:01:11
If on the left I'm already
00:01:14
decides to change things also.
00:01:16
On the right,
00:01:18
everything is being changed
00:01:19
right away for Teven.
00:01:21
We are all working on the same
00:01:23
document at the same time.
00:01:25
We have only one version of that document.
00:01:29
Should something happen,
00:01:31
a big mistake being made,
00:01:33
we
00:01:33
can always use the version
00:01:36
history. But for now, we can
00:01:39
all work together at the same
00:01:40
time on the same document
00:01:42
thanks to Microsoft SharePoint,
00:01:44
whether it is in Excel,
00:01:46
Word or PowerPoint.

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résultat(s)
00:00:00
Fui encarregado da
00:00:02
projeto chamado Yosemite e eu sou
00:00:05
pregado para escrever hoje um contrato
00:00:07
acordo para um dos nossos clientes.
00:00:10
Para isso, vou prosseguir para o
00:00:12
Biblioteca do SharePoint e simplesmente esquerda
00:00:14
clique no documento para abri-lo online.
00:00:17
Posso começar a trabalhar nisso,
00:00:19
tudo está a ser guardado automaticamente.
00:00:21
Mas o que acontecerá se um dos meus colegas
00:00:24
abriu o documento ao mesmo tempo?
00:00:26
Vamos dar uma olhada.
00:00:29
Como podemos ver aqui, temos o mesmo
00:00:33
documento aberto duas vezes ao mesmo tempo.
00:00:35
À esquerda,
00:00:36
o meu colega Amory abriu-o.
00:00:39
Está a usar o tema obscuro.
00:00:41
À direita, Steven abriu-o.
00:00:43
Está a usar o tema da luz.
00:00:45
Como podemos ver,
00:00:47
ambos podem perceber quem está no documento.
00:00:51
E com um simples clique esquerdo
00:00:54
na foto do perfil.
00:00:56
Podem também ir para o
00:00:58
localização dos seus colegas.
00:00:59
Amory está aqui mesmo.
00:01:01
O cursor azul se estiver no
00:01:04
Certo, o Stephen muda as coisas.
00:01:07
Bem, à esquerda o documento está atualizado.
00:01:11
Se à esquerda já estou
00:01:14
decide mudar as coisas também.
00:01:16
À direita,
00:01:18
tudo está a ser mudado
00:01:19
imediatamente para Teven.
00:01:21
Estamos todos a trabalhar no mesmo
00:01:23
documento ao mesmo tempo.
00:01:25
Temos apenas uma versão desse documento.
00:01:29
Se alguma coisa acontecer,
00:01:31
um grande erro que está a ser cometido,
00:01:33
nós
00:01:33
pode sempre usar a versão
00:01:36
história. Mas, por enquanto, podemos
00:01:39
todos trabalham juntos ao mesmo tempo
00:01:40
tempo no mesmo documento
00:01:42
graças ao Microsoft SharePoint,
00:01:44
se é no Excel,
00:01:46
Word ou PowerPoint.

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résultat(s)
00:00:00
Sono stato incaricato del
00:00:02
progetto chiamato Yosemite e io sono
00:00:05
ho deciso di scrivere oggi un contratto
00:00:07
accordo per uno dei nostri clienti.
00:00:10
Per farlo, ho intenzione di passare al
00:00:12
Libreria SharePoint e semplicemente lasciato
00:00:14
fai clic sul documento per aprirlo online.
00:00:17
Posso iniziare a lavorarci,
00:00:19
tutto viene salvato automaticamente.
00:00:21
Ma cosa succederà se uno dei miei colleghi
00:00:24
ha aperto il documento contemporaneamente?
00:00:26
Diamo un'occhiata.
00:00:29
Come possiamo vedere qui, abbiamo lo stesso
00:00:33
documento aperto due volte contemporaneamente.
00:00:35
A sinistra,
00:00:36
il mio collega Amory l'ha aperto.
00:00:39
Sta usando il tema scuro.
00:00:41
Sulla destra, Steven l'ha aperto.
00:00:43
Sta usando il tema della luce.
00:00:45
Come possiamo vedere,
00:00:47
possono entrambi capire chi c'è sul documento.
00:00:51
E con un semplice clic sinistro
00:00:54
sull'immagine del profilo.
00:00:56
Possono anche andare al
00:00:58
ubicazione dei loro colleghi.
00:00:59
Amory è proprio qui.
00:01:01
Il cursore blu se si trova su
00:01:04
giusto Stephen cambia le cose.
00:01:07
Bene, a sinistra il documento è aggiornato.
00:01:11
Se a sinistra lo sono già
00:01:14
decide di cambiare anche le cose.
00:01:16
A destra,
00:01:18
tutto viene cambiato
00:01:19
subito per Teven.
00:01:21
Stiamo lavorando tutti allo stesso
00:01:23
documento allo stesso tempo.
00:01:25
Abbiamo solo una versione di quel documento.
00:01:29
Se dovesse succedere qualcosa,
00:01:31
si sta commettendo un grosso errore,
00:01:33
noi
00:01:33
possiamo sempre usare la versione
00:01:36
storia. Ma per ora possiamo
00:01:39
lavorano tutti insieme allo stesso
00:01:40
tempo sullo stesso documento
00:01:42
grazie a Microsoft SharePoint,
00:01:44
se è in Excel,
00:01:46
Word o PowerPoint.

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résultat(s)
00:00:00
Меня назначили ответственным за
00:00:02
проект под названием Yosemite и я
00:00:05
сегодня я должен был написать контракт
00:00:07
соглашение для одного из наших клиентов.
00:00:10
Для этого я перейду к
00:00:12
Библиотека SharePoint и просто ушла
00:00:14
нажмите на документ, чтобы открыть его в Интернете.
00:00:17
Я могу начать работать над этим,
00:00:19
все сохраняется автоматически.
00:00:21
Но что будет, если кто-нибудь из моих коллег
00:00:24
одновременно открыл документ?
00:00:26
Давайте посмотрим.
00:00:29
Как мы видим здесь, у нас то же самое
00:00:33
документ открыт два раза одновременно.
00:00:35
Слева
00:00:36
Моя коллега Эмори открыла его.
00:00:39
Он использует темную тему.
00:00:41
Справа Стивен открыл её.
00:00:43
Он использует световую тему.
00:00:45
Как мы видим,
00:00:47
они оба могут понять, кто указан в документе.
00:00:51
И простым щелчком левой кнопки мыши
00:00:54
на картинке профиля.
00:00:56
Они также могут перейти на
00:00:58
место нахождения своих коллег.
00:00:59
Эмори здесь.
00:01:01
Синий курсор находится на
00:01:04
Верно, Стивен все меняет.
00:01:07
Ну, слева документ обновлен.
00:01:11
Если слева я уже
00:01:14
решает тоже что-то изменить.
00:01:16
Справа
00:01:18
все меняется
00:01:19
прямо сейчас для Тевена.
00:01:21
Мы все работаем над одним и тем же
00:01:23
документ в одно и то же время.
00:01:25
У нас есть только одна версия этого документа.
00:01:29
Если что-то случится,
00:01:31
совершается большая ошибка,
00:01:33
мы
00:01:33
всегда можем использовать версию
00:01:36
история. Но пока мы можем
00:01:39
все работают вместе в одно и то же время
00:01:40
время над одним и тем же документом
00:01:42
благодаря Microsoft SharePoint,
00:01:44
есть ли оно в Excel,
00:01:46
Word или PowerPoint.

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résultat(s)
00:00:00
Me han puesto a cargo de
00:00:02
proyecto llamado Yosemite y soy
00:00:05
apunté para escribir hoy un contrato
00:00:07
acuerdo para uno de nuestros clientes.
00:00:10
Para ello, voy a ir a la
00:00:12
Biblioteca de SharePoint y simplemente a la izquierda
00:00:14
haga clic en el documento para abrirlo en línea.
00:00:17
Puedo empezar a trabajar en él,
00:00:19
todo se guarda automáticamente.
00:00:21
Pero, ¿qué pasará si uno de mis colegas
00:00:24
¿abrió el documento al mismo tiempo?
00:00:26
Vamos a echar un vistazo.
00:00:29
Como podemos ver aquí, tenemos lo mismo
00:00:33
documento abierto dos veces al mismo tiempo.
00:00:35
A la izquierda,
00:00:36
mi colega Amory lo ha abierto.
00:00:39
Está usando el tema oscuro.
00:00:41
A la derecha, Steven lo ha abierto.
00:00:43
Está usando el tema de la luz.
00:00:45
Como podemos ver,
00:00:47
ambos pueden darse cuenta de quién aparece en el documento.
00:00:51
Y con un simple clic con el botón izquierdo
00:00:54
en la foto de perfil.
00:00:56
También pueden ir al
00:00:58
ubicación de sus colegas.
00:00:59
Amory está justo aquí.
00:01:01
El cursor azul está en el
00:01:04
Cierto, Stephen cambia las cosas.
00:01:07
Bueno, a la izquierda el documento está actualizado.
00:01:11
Si a la izquierda ya estoy
00:01:14
decide cambiar las cosas también.
00:01:16
A la derecha,
00:01:18
todo está cambiando
00:01:19
de inmediato para Teven.
00:01:21
Todos estamos trabajando en lo mismo
00:01:23
documento al mismo tiempo.
00:01:25
Solo tenemos una versión de ese documento.
00:01:29
Si ocurriera algo,
00:01:31
se está cometiendo un gran error,
00:01:33
nosotros
00:01:33
siempre podemos usar la versión
00:01:36
historia. Pero por ahora, podemos
00:01:39
todos trabajan juntos al mismo tiempo
00:01:40
tiempo en el mismo documento
00:01:42
gracias a Microsoft SharePoint,
00:01:44
si está en Excel,
00:01:46
Word o PowerPoint.

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