SharePoint (Modern Sites) - The manager role Tutorial
In this video, you will learn about the role of managers in the adoption of Microsoft 365. The video discusses the importance of managers in promoting and facilitating the use of collaborative tools and new ways of working.
It explores how managers can successfully navigate digital transformation and highlights the key benefits of Microsoft 365. This training will help you understand the significance of managers in driving adoption and provide insights on how to support and guide them in this process.
By the end of the video, you will have a clear understanding of the manager's role in the adoption of Microsoft 365 and how to leverage their influence to achieve successful implementation.
This knowledge will enable you to effectively promote and support the use of Microsoft 365 within your organization.
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Objectifs :
Understand the role of a site collection manager, including site ownership, content management, and settings configuration in SharePoint.
Chapitres :
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Introduction to Site Collection Management
In this tutorial, we will explore the fundamental concepts of site collection management in SharePoint. We will clarify the distinction between site collection owners and administrators, and outline the responsibilities of a site collection owner. -
Understanding Site Collections
A site collection is not created by its owner; rather, it is established by an administrator. The administrator assigns ownership to one or multiple users. A site collection consists of a top-level site and any subsites created by the owner. The owner’s primary responsibility is to manage the top-level site, which serves as the umbrella for all subsites. -
Content Management
The owner is tasked with managing the content of the site and its settings. Administrators can add various applications, such as document libraries and personalized lists, to enhance content management. They also have the authority to delete default links or applications, such as calendars, and can remove sites or subsites if necessary. -
Restoration and Page Management
If a site or subsite is deleted by mistake, the administrator can restore it within 30 days of deletion. By default, a site includes two pages: the home page and an additional page. Administrators can also create new subsites as needed. -
Visual Customization
Administrators can modify the visual aspects of their SharePoint site by changing themes, fonts, columns, and the size of various components. This customization helps in creating a visually appealing and user-friendly environment. -
Settings Configuration
In terms of settings, administrators can activate or deactivate specific functionalities, such as adjusting language or regional settings. They can also set a site as a model for future reference. -
Managing Access Rights
A crucial responsibility of the site collection owner is to manage access rights for the different sites created. Future tutorials will cover how to create various groups and authorization levels, ensuring that user rights are appropriately assigned. For instance, external users may be granted view-only access, while company members can be authorized to add content.
FAQ :
What is the role of an owner in a site collection?
The owner is responsible for managing the top-level site and its subsites, including content management, site settings, and access rights.
Who creates a site collection?
A site collection is created by an admin, who also assigns ownership to one or more users.
Can an admin restore a deleted site or subsite?
Yes, an admin can restore a deleted site or subsite within 30 days of deletion.
What types of content can an admin manage?
An admin can manage various types of content, including document libraries, image libraries, and personalized lists for tasks or contacts.
How can I change the appearance of my SharePoint site?
The appearance of a SharePoint site can be changed by modifying the theme, font, columns, and size of different components.
What are access rights and why are they important?
Access rights determine what actions users can perform on a site. They are important for maintaining security and ensuring that users have appropriate permissions.
Quelques cas d'usages :
Managing a Project Team Site
A project manager can use a site collection to create a dedicated project team site, where they can manage documents, assign tasks, and control access for team members and external stakeholders.
Creating a Knowledge Base
An admin can set up a site collection to serve as a knowledge base, organizing articles, FAQs, and resources for employees, while managing access rights to ensure sensitive information is protected.
Event Planning and Coordination
An event coordinator can utilize a site collection to manage event details, including schedules, guest lists, and resources, while allowing team members to contribute and edit content as needed.
Company Intranet Development
An admin can create a company intranet using a site collection, providing a centralized location for company news, policies, and resources, while managing user access to different sections based on roles.
Training and Onboarding Portal
A human resources manager can develop a training and onboarding portal within a site collection, where new employees can access training materials, schedules, and resources, with controlled access for different user groups.
Glossaire :
Site Collection
A site collection is a group of websites that share common features and settings, including permissions and templates. It consists of a top-level site and any subsites created under it.
Owner
In the context of a site collection, the owner is a user assigned to manage the top-level site and its subsites. They are responsible for content management and site settings.
Admin
The administrator is the user who creates the site collection and assigns ownership. They have the highest level of control over the site and its settings.
Subsite
A subsite is a site created under a top-level site within a site collection. It inherits settings and permissions from the parent site.
Content Management
The process of organizing, storing, and maintaining the content within a site, including documents, images, and lists.
Access Rights
Permissions assigned to users that determine what actions they can perform on a site or subsite, such as viewing, editing, or deleting content.
Theme
A set of design elements that define the visual appearance of a SharePoint site, including colors, fonts, and layout.
Regional Settings
Settings that determine the locale and format for dates, times, and numbers on a site, which can be adjusted by the admin.
Authorization Levels
Different levels of permissions that can be assigned to users or groups, allowing for customized access control within a site.