SharePoint (Modern Sites) - Rename and find a document Tutorial

Learn how to rename and find documents in SharePoint classic sites. Discover effective ways to search for and rename documents in your SharePoint library for easier document management. Improve your productivity and collaboration with these simple tips.

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Objectifs :

This video aims to provide users with practical methods for renaming and locating documents within a SharePoint site, enhancing their efficiency in document management.

Chapitres :

  1. Introduction to Document Management in SharePoint
    In this section, we will explore how to effectively manage documents within the Sales SharePoint site. The focus will be on renaming documents and utilizing search functionalities to find them easily.
  2. Renaming a Document in the SharePoint Library
    Renaming a document in the SharePoint library is a straightforward process. To rename a document, follow these steps: - Navigate to the document you wish to rename. - Click on the three ellipses (•••) next to the document name. - Select 'Rename' from the dropdown menu. - Enter the new name for the document, for example, 'KPI PowerPoint'. This simple method allows for quick updates to document titles, ensuring they are relevant and easily identifiable.
  3. Searching for Documents
    To locate documents within the SharePoint library, you can utilize the search bar located at the top of the screen. Here’s how: - Click on the search bar. - Type in a keyword related to the document, such as 'Ki'. - Press 'Enter'. The search results will display relevant documents, making it easy to find what you need without scrolling through the entire library.
  4. Using Filters to Find Specific File Types
    In addition to searching, you can apply filters to narrow down your search results. This is particularly useful when looking for specific types of files. By selecting the appropriate filter options, you can quickly locate the documents you need.
  5. Renaming a Document from Within the File
    If you are currently working on a document and wish to rename it, the process is equally simple: - Click on the top left of your screen while in the document. - Choose the option to rename the file. - For instance, change the name from 'Client One' to 'Client Two'. This method allows for seamless renaming without having to navigate away from the document.
  6. Understanding File Locations
    When renaming or searching for files, it is important to know their locations. The file path is displayed underneath the document name, indicating: - The SharePoint site where the file is located. - The specific section within the site. If you see a person's name in the file location, it indicates that the file is stored in that person's OneDrive, which is essential for understanding file accessibility.
  7. Conclusion
    In summary, this video has covered essential techniques for renaming and finding documents in SharePoint. By utilizing the rename function, search bar, and filters, users can enhance their document management skills, making their workflow more efficient.

FAQ :

How do I rename a document in SharePoint?

To rename a document in SharePoint, navigate to the document library, click on the ellipses next to the document you want to rename, and select 'Rename'. Enter the new name and save.

What is the purpose of the search bar in SharePoint?

The search bar in SharePoint allows users to quickly find documents by typing keywords related to the document's name or content. Simply enter your search term and press Enter to see the results.

Can I filter documents in SharePoint?

Yes, you can filter documents in SharePoint by using the filter options available in the document library. This allows you to search for specific types of files or documents based on various criteria.

What does it mean if a file is located in a person's OneDrive?

If a file is located in a person's OneDrive, it means that the file is stored in that individual's personal cloud storage space, which is separate from the SharePoint site.

How can I find the location of a file in SharePoint?

To find the location of a file in SharePoint, click on the file to view its details. The location will be displayed, indicating which SharePoint site and library the file is stored in.

Quelques cas d'usages :

Renaming Documents for Clarity

In a sales team, members often need to rename documents to reflect their content accurately. For example, renaming a presentation file to 'KPI PowerPoint' helps team members quickly identify its purpose, improving collaboration and efficiency.

Searching for Specific Files

A project manager can use the search bar in SharePoint to find specific project documents by typing relevant keywords. This saves time and ensures that the right documents are accessed quickly, enhancing productivity.

Filtering Files by Type

In a marketing department, team members can filter files in SharePoint to find only image files or presentations. This targeted approach allows them to focus on the materials they need for their campaigns without sifting through unrelated documents.

Managing Personal Files in OneDrive

An employee can store personal work documents in OneDrive, ensuring they are accessible from any device. This is particularly useful for remote work, allowing for seamless access to important files without cluttering the SharePoint site.

Tracking Document Locations

A compliance officer can track the location of important documents by checking their details in SharePoint. Knowing whether a document is in a shared library or an individual's OneDrive helps maintain proper document management and compliance.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.

KPI

Key Performance Indicator, a measurable value that demonstrates how effectively a company is achieving key business objectives.

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online securely and access them from any device.

Library

In SharePoint, a library is a location on a site where you can create, collect, update, and manage files with other site members.

Ellipses

A graphical user interface element represented by three dots (…). In SharePoint, clicking on the ellipses provides additional options for managing files.

Search Bar

A user interface element that allows users to enter text queries to find specific documents or information within a platform.

Filter

A tool that allows users to narrow down search results based on specific criteria, such as file type or date modified.

résultat(s)
00:00:00
I've been working in this SharePoint site,
00:00:03
the Sales SharePoint site.
00:00:06
And I'm looking for ways to find
00:00:09
documents more easily and to rename them.
00:00:11
Let's go over a few use cases.
00:00:14
The first one is to rename a
00:00:16
document from the SharePoint library.
00:00:18
Very easy. I simply have to go to
00:00:21
the three ellipses, left click.
00:00:24
And click on rename.
00:00:25
This one is going to be the KPI PowerPoint.
00:00:33
Now should I wish to look for this
00:00:34
document in this library, I can use this
00:00:37
search bar at the top of my screen.
00:00:39
And I simply have to type Ki. Enter.
00:00:47
I can already find it.
00:00:50
Let's go back to the default library.
00:00:52
I could also use the filter *** and
00:00:55
look for specific types of files.
00:01:00
Also, what if I want to
00:01:02
rename a file from that file?
00:01:04
I just finished working on this word
00:01:07
and now I would like to rename it.
00:01:10
Well, again, very easy.
00:01:12
Let's go over and click on
00:01:15
the top left of my screen.
00:01:17
Which will allow me not only to rename it,
00:01:21
it's not for the client one,
00:01:23
but for the client two.
00:01:25
And also Please note,
00:01:27
right underneath I can find
00:01:29
the location of the file.
00:01:31
The first part tells you which
00:01:34
SharePoint site it is located in
00:01:36
and the second part which part in
00:01:38
the SharePoint site it is located.
00:01:41
Please note that should you find
00:01:43
a person's name when looking
00:01:45
for a location of a file,
00:01:46
it just means that this file
00:01:48
is in that person's OneDrive.
00:01:53
You can now rename files and find them,
00:01:56
depending on a few use cases.

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résultat(s)
00:00:00
Tenho trabalhado neste site do SharePoint,
00:00:03
o site Sales SharePoint.
00:00:06
E estou à procura de maneiras de encontrar
00:00:09
documentos mais facilmente e para os renomear.
00:00:11
Vejamos alguns casos de uso.
00:00:14
A primeira é renomear um
00:00:16
documento da biblioteca do SharePoint.
00:00:18
Muito fácil. Eu simplesmente tenho que ir para
00:00:21
as três elipses, clique com o botão esquerdo.
00:00:24
E clique em renomear.
00:00:25
Este vai ser o KPI PowerPoint.
00:00:33
Agora, gostaria de procurar isso
00:00:34
documento nesta biblioteca, posso usar este
00:00:37
barra de pesquisa na parte superior do meu ecrã.
00:00:39
E só tenho de escrever Ki. Entrar.
00:00:47
Já consigo encontrá-lo.
00:00:50
Vamos voltar à biblioteca predefinida.
00:00:52
Também posso usar o filtro *** e
00:00:55
procurar tipos específicos de ficheiros.
00:01:00
Além disso, e se eu quiser
00:01:02
renomear um ficheiro a partir desse ficheiro?
00:01:04
Acabei de trabalhar nesta palavra
00:01:07
e agora gostaria de renomeá-lo.
00:01:10
Bem, mais uma vez, muito fácil.
00:01:12
Vamos lá e clicar em
00:01:15
no canto superior esquerdo do meu ecrã.
00:01:17
O que me permitirá não só renomeá-lo,
00:01:21
não é para o cliente,
00:01:23
mas para o cliente dois.
00:01:25
E também, por favor, note que
00:01:27
bem embaixo eu posso encontrar
00:01:29
a localização do ficheiro.
00:01:31
A primeira parte diz qual
00:01:34
Site do SharePoint em que está localizado
00:01:36
e a segunda parte que faz parte
00:01:38
o site do SharePoint em que está localizado.
00:01:41
Por favor, note que se encontrar
00:01:43
o nome de uma pessoa ao procurar
00:01:45
para a localização de um ficheiro,
00:01:46
significa apenas que este ficheiro
00:01:48
está no OneDrive dessa pessoa.
00:01:53
Agora pode renomear ficheiros e encontrá-los,
00:01:56
dependendo de alguns casos de utilização.

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résultat(s)
00:00:00
Ho lavorato in questo sito di SharePoint,
00:00:03
il sito Sales SharePoint.
00:00:06
E sto cercando modi per trovare
00:00:09
documenti più facilmente e per rinominarli.
00:00:11
Esaminiamo alcuni casi d'uso.
00:00:14
Il primo è rinominare un
00:00:16
documento dalla libreria SharePoint.
00:00:18
Molto semplice Devo semplicemente andare a
00:00:21
le tre ellissi, clic con il pulsante sinistro del mouse.
00:00:24
E fai clic su Rinomina.
00:00:25
Questo sarà il KPI PowerPoint.
00:00:33
Ora dovrei cercare questo
00:00:34
documento in questa libreria, posso usare questo
00:00:37
barra di ricerca nella parte superiore del mio schermo.
00:00:39
E devo semplicemente digitare Ki. Entra
00:00:47
Posso già trovarlo.
00:00:50
Torniamo alla libreria predefinita.
00:00:52
Potrei anche usare il filtro *** e
00:00:55
cerca tipi specifici di file.
00:01:00
Inoltre, e se volessi
00:01:02
rinominare un file da quel file?
00:01:04
Ho appena finito di lavorare su questa parola
00:01:07
e ora vorrei rinominarlo.
00:01:10
Beh, ancora una volta, molto facile.
00:01:12
Andiamo oltre e clicchiamo su
00:01:15
in alto a sinistra del mio schermo.
00:01:17
Il che mi permetterà non solo di rinominarlo,
00:01:21
non è per il cliente,
00:01:23
ma per il cliente due.
00:01:25
E inoltre, tieni presente che
00:01:27
proprio sotto posso trovare
00:01:29
la posizione del file.
00:01:31
La prima parte ti dice quale
00:01:34
Sito di SharePoint in cui si trova
00:01:36
e la seconda parte in cui fa parte
00:01:38
il sito di SharePoint in cui si trova.
00:01:41
Tieni presente che se dovessi trovarlo
00:01:43
il nome di una persona quando la cerca
00:01:45
per la posizione di un file,
00:01:46
significa solo che questo file
00:01:48
è nel OneDrive di quella persona.
00:01:53
Ora puoi rinominare i file e trovarli,
00:01:56
a seconda di alcuni casi d'uso.

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résultat(s)
00:00:00
Я работал на этом сайте SharePoint,
00:00:03
сайт продаж в SharePoint.
00:00:06
И я ищу способы найти
00:00:09
Упростить документы и переименовать их.
00:00:11
Давайте рассмотрим несколько вариантов использования.
00:00:14
Первый из них — переименовать
00:00:16
документ из библиотеки SharePoint.
00:00:18
Очень просто. Мне просто нужно пойти в
00:00:21
три эллипса, щелкните левой кнопкой мыши.
00:00:24
И нажмите «Переименовать».
00:00:25
Это будет KPI PowerPoint.
00:00:33
Теперь стоит ли мне это искать
00:00:34
документ в этой библиотеке, я могу его использовать
00:00:37
панель поиска в верхней части экрана.
00:00:39
И мне просто нужно ввести Ki. Войдите.
00:00:47
Я уже могу её найти.
00:00:50
Вернемся к библиотеке по умолчанию.
00:00:52
Я также мог бы использовать фильтр *** и
00:00:55
ищите определенные типы файлов.
00:01:00
Кроме того, что, если я захочу
00:01:02
переименовать файл из этого файла?
00:01:04
Я только что закончил работать над этим словом
00:01:07
и теперь я хотел бы переименовать его.
00:01:10
Ну, опять же, очень просто.
00:01:12
Давайте перейдем и нажмем на
00:01:15
в левом верхнем углу моего экрана.
00:01:17
Это позволит мне не только переименовать его,
00:01:21
это не для клиента,
00:01:23
а для клиента два.
00:01:25
А также обратите внимание,
00:01:27
прямо под ним я могу найти
00:01:29
местоположение файла.
00:01:31
В первой части рассказывается, какие
00:01:34
Сайт SharePoint, на котором он расположен
00:01:36
и вторая часть, в которой находится
00:01:38
сайт SharePoint, на котором она находится.
00:01:41
Обратите внимание, что если вы найдете
00:01:43
имя человека при поиске
00:01:45
местоположение файла,
00:01:46
это просто означает, что этот файл
00:01:48
находится в OneDrive этого человека.
00:01:53
Теперь вы можете переименовать файлы и найти их,
00:01:56
в зависимости от нескольких вариантов использования.

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résultat(s)
00:00:00
He estado trabajando en este sitio de SharePoint,
00:00:03
el sitio de SharePoint para ventas.
00:00:06
Y estoy buscando maneras de encontrar
00:00:09
documentos más fácilmente y para cambiarles el nombre.
00:00:11
Repasemos algunos casos de uso.
00:00:14
El primero es cambiar el nombre de un
00:00:16
documento de la biblioteca de SharePoint.
00:00:18
Muy fácil. Simplemente tengo que ir a
00:00:21
las tres elipses, clic con el botón izquierdo.
00:00:24
Y haga clic en cambiar nombre.
00:00:25
Este va a ser el KPI de PowerPoint.
00:00:33
¿Ahora debería buscar esto
00:00:34
documento de esta biblioteca, puedo usar esto
00:00:37
barra de búsqueda en la parte superior de mi pantalla.
00:00:39
Y simplemente tengo que escribir Ki. Entra.
00:00:47
Ya lo puedo encontrar.
00:00:50
Volvamos a la biblioteca predeterminada.
00:00:52
También podría usar el filtro *** y
00:00:55
busca tipos específicos de archivos.
00:01:00
Además, ¿qué pasa si quiero
00:01:02
¿cambiar el nombre de un archivo a partir de ese archivo?
00:01:04
Acabo de terminar de trabajar en esta palabra
00:01:07
y ahora me gustaría cambiarle el nombre.
00:01:10
Bueno, de nuevo, muy fácil.
00:01:12
Repasemos y hagamos clic en
00:01:15
en la parte superior izquierda de mi pantalla.
00:01:17
Lo que me permitirá no solo cambiarle el nombre,
00:01:21
no es para el cliente,
00:01:23
pero para el cliente dos.
00:01:25
Y también tenga en cuenta,
00:01:27
justo debajo puedo encontrar
00:01:29
la ubicación del archivo.
00:01:31
La primera parte te dice cuál
00:01:34
El sitio de SharePoint en el que se encuentra
00:01:36
y la segunda parte, ¿en qué parte
00:01:38
el sitio de SharePoint en el que se encuentra.
00:01:41
Tenga en cuenta que si encuentra
00:01:43
el nombre de una persona al buscar
00:01:45
para la ubicación de un archivo,
00:01:46
solo significa que este archivo
00:01:48
está en el OneDrive de esa persona.
00:01:53
Ahora puede cambiar el nombre de los archivos y encontrarlos,
00:01:56
dependiendo de unos pocos casos de uso.

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