SharePoint (Modern Sites) - Generate a usage report for my SharePoint site Tutorial

Discover how to generate a usage report for your SharePoint site. As the owner and manager of a team, it is important to know if your site is being used. Learn how to access insights such as overall traffic, unique viewers, site visits, and more. Start by going to the Gear icon and selecting 'Site Usage'.

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Objectifs :

This document aims to provide a comprehensive overview of how to analyze site usage data in SharePoint, specifically for the CS department. It will guide users on how to access insights regarding slide usage, visitor statistics, and external sharing capabilities, enhancing their ability to manage content effectively.

Chapitres :

  1. Introduction to SharePoint Site Usage
    In this section, we will explore the importance of monitoring site usage in SharePoint for the CS department. As the owner and manager of the team, understanding how your slides and content are being utilized is crucial for effective management and decision-making.
  2. Accessing Site Usage Insights
    To begin analyzing your SharePoint site usage, follow these steps: 1. Click on the Gear icon located in the upper right corner of the SharePoint interface. 2. Select 'Site Usage' from the dropdown menu. This will direct you to a dashboard filled with valuable insights about your site.
  3. Understanding Key Metrics
    Once you access the Site Usage page, you will encounter several key metrics: - **Overall Traffic**: This indicates the total number of visits to your site. - **Unique Viewers**: This metric shows how many distinct users have accessed your site. - **Site Visits**: This reflects the total number of times the site has been visited. - **Average Time Spent per User**: This provides insight into how long users are engaging with your content. You can filter these metrics for the last 30, 90, or 730 days to analyze trends over time.
  4. Popular Content Insights
    Scrolling down the Site Usage page reveals insights into popular content over the last seven days. Here, you can see which posts, pages, or documents have garnered the most attention. This information is vital for understanding what content resonates with your audience.
  5. Device Usage Statistics
    In the example provided, it was noted that 100% of visitors accessed the site using desktops. Additionally, the data indicated that Friday at 9:00 AM was the peak time for site access over the past 12 weeks. Such insights can help you tailor your content and engagement strategies.
  6. External Sharing Reports
    Another important feature of the Site Usage page is the report on files shared with external users. In this case, it was found that there were currently no shared files or folders with individuals outside the organization. This information is crucial for managing external collaborations and ensuring data security.
  7. Exporting Data for Further Analysis
    If you wish to delve deeper into the data, you can easily download it into an Excel file. To do this: 1. Perform a simple left-click on the download option for the last 90 days. 2. Open the downloaded file in Excel to utilize its powerful data analysis features. This allows for more detailed examination and manipulation of the data to inform your strategies.
  8. Conclusion
    In summary, understanding site usage in SharePoint is essential for effective content management. By accessing and analyzing the insights provided, you can make informed decisions that enhance user engagement and optimize your team's performance. Utilizing tools like Excel further empowers you to leverage this data for strategic planning.

FAQ :

What is SharePoint used for?

SharePoint is used for collaboration, document management, and information sharing within organizations. It allows teams to work together on projects, store files, and manage content efficiently.

How can I access Site Usage in SharePoint?

To access Site Usage in SharePoint, click on the Gear icon, then select 'Site Usage' from the dropdown menu. This will provide you with insights about site traffic, unique viewers, and popular content.

What insights can I gather from Site Usage?

From Site Usage, you can gather insights such as overall traffic, unique viewers, average time spent per user, and popular content over a specified time frame.

Can I download Site Usage data?

Yes, you can download Site Usage data into an Excel file. Simply click to download the data for the last 90 days, and it will be saved as an Excel file for further analysis.

What does it mean if there are no shared files with external users?

If there are no shared files with external users, it means that all content within the SharePoint site is restricted to internal users only, and no files or folders have been shared outside the organization.

Quelques cas d'usages :

Monitoring Team Engagement

A project manager can use SharePoint's Site Usage feature to monitor team engagement by analyzing traffic and unique viewer data. This helps identify which documents or pages are most accessed, allowing the manager to focus on improving those resources.

Content Strategy Development

A content strategist can analyze popular content insights from Site Usage to develop a more effective content strategy. By understanding what types of content resonate with users, they can create more targeted and engaging materials.

External Collaboration Management

A team leader can review the report on shared files with external users to manage collaboration with partners or clients. If no files are shared, they may consider whether to increase external sharing for better collaboration.

Data Analysis for Reporting

An analyst can download Site Usage data into Excel to create detailed reports for stakeholders. This allows for deeper analysis of user engagement and helps in making data-driven decisions.

Identifying Peak Access Times

An IT administrator can use the insights on peak access times to schedule maintenance or updates during off-peak hours, ensuring minimal disruption to users.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.

Site Usage

A feature in SharePoint that provides insights and analytics about how users interact with a site, including traffic, unique viewers, and content popularity.

Unique Viewers

The number of distinct users who have accessed a site or content within a specified time frame.

Traffic

The total number of visits to a site or page, which can include repeat visits from the same user.

Average Time Spent

The average duration that users spend on a site or page during their visits.

Popular Content

Content that has received the most views or interactions within a specific time period, such as posts, pages, or documents.

External Users

Individuals who are not part of the organization but may have access to shared files or folders within a SharePoint site.

Excel

A spreadsheet program developed by Microsoft that is used for data organization, analysis, and visualization.

résultat(s)
00:00:00
We have been using SharePoint
00:00:02
for our CS department and as the
00:00:05
owner and manager of that team,
00:00:07
I would like to know is my slide being used?
00:00:11
Is there any data I can gather as an owner?
00:00:14
Let's find out.
00:00:17
Let's start by going to the Gear
00:00:19
icon and go to Site Usage.
00:00:21
From here you will find many insights.
00:00:24
First of all, you will find the
00:00:27
overall traffic, the unique viewers,
00:00:29
site visits and your
00:00:31
average time spent per user.
00:00:33
You can filter them for the
00:00:35
last 730 or 90 days.
00:00:38
If you Scroll down, you will see the
00:00:41
popular content in the last seven days.
00:00:44
Whether it is a post, page or a document,
00:00:48
you will see usage insights.
00:00:50
My devices.
00:00:52
In this example,
00:00:53
100% of the visitors have been doing
00:00:56
so using the desktops by the time
00:00:59
and we can see that Friday at 9:00
00:01:02
AM is when most people have access
00:01:05
my SharePoint over the past 12 weeks.
00:01:08
If I go down I will also find a
00:01:10
report how many files are shared
00:01:13
with external users in this site.
00:01:16
Right now it has no shared files
00:01:18
or folders with people outside
00:01:20
of my organization.
00:01:23
Do I want to do more with this data?
00:01:25
If so, I can simply download it.
00:01:29
Into an Excel file.
00:01:31
A simple left click will download
00:01:34
the last 90 days and I can
00:01:37
just open the file and use this
00:01:39
data with the power of excel.

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résultat(s)
00:00:00
Temos vindo a utilizar o SharePoint
00:00:02
para o nosso departamento de CS e como
00:00:05
proprietário e gestor dessa equipa,
00:00:07
Gostaria de saber se o meu slide está a ser utilizado?
00:00:11
Posso recolher dados enquanto proprietário?
00:00:14
Vamos descobrir.
00:00:17
Vamos começar por ir para o Gear
00:00:19
ícone e vá para Utilização do Site.
00:00:21
A partir daqui encontrará muitos insights.
00:00:24
Em primeiro lugar, encontrará o
00:00:27
tráfego geral, os visualizadores únicos,
00:00:29
visitas ao site e o seu
00:00:31
tempo médio despendido por utilizador.
00:00:33
Pode filtrá-los para o
00:00:35
últimos 730 ou 90 dias.
00:00:38
Se deslocar-se para baixo, verá o
00:00:41
conteúdo popular nos últimos sete dias.
00:00:44
Quer se trate de um post, página ou documento,
00:00:48
verá informações sobre o uso.
00:00:50
Os meus dispositivos.
00:00:52
Neste exemplo,
00:00:53
100% dos visitantes têm estado a fazer
00:00:56
então, usando os desktops a cada momento
00:00:59
e podemos ver que sexta-feira às 9:00
00:01:02
AM é quando a maioria das pessoas tem acesso
00:01:05
o meu SharePoint nas últimas 12 semanas.
00:01:08
Se eu descer, também encontrarei um
00:01:10
informar quantos ficheiros são partilhados
00:01:13
com utilizadores externos neste site.
00:01:16
Neste momento não tem ficheiros partilhados
00:01:18
ou pastas com pessoas do lado de fora
00:01:20
da minha organização.
00:01:23
Quero fazer mais com estes dados?
00:01:25
Em caso afirmativo, posso simplesmente fazer o download.
00:01:29
Num ficheiro Excel.
00:01:31
Um simples clique esquerdo irá descarregar
00:01:34
nos últimos 90 dias e posso
00:01:37
basta abrir o ficheiro e usar este
00:01:39
dados com o poder do excel.

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résultat(s)
00:00:00
Abbiamo usato SharePoint
00:00:02
per il nostro reparto CS e come
00:00:05
proprietario e manager di quel team,
00:00:07
Vorrei sapere se la mia diapositiva viene utilizzata?
00:00:11
Ci sono dati che posso raccogliere come proprietario?
00:00:14
Scopriamolo.
00:00:17
Cominciamo andando al Gear
00:00:19
icona e vai su Utilizzo del sito.
00:00:21
Da qui troverai molti approfondimenti.
00:00:24
Prima di tutto, troverai il
00:00:27
traffico complessivo, spettatori unici,
00:00:29
visite al sito e le tue
00:00:31
tempo medio di permanenza per utente.
00:00:33
Puoi filtrarli per
00:00:35
ultimi 730 o 90 giorni.
00:00:38
Se scorri verso il basso, vedrai
00:00:41
contenuti popolari negli ultimi sette giorni.
00:00:44
Che si tratti di un post, di una pagina o di un documento,
00:00:48
vedrai gli approfondimenti sull'utilizzo.
00:00:50
I miei dispositivi.
00:00:52
In questo esempio,
00:00:53
Il 100% dei visitatori lo ha fatto
00:00:56
quindi usando i desktop per ora
00:00:59
e possiamo vederlo venerdì alle 9:00
00:01:02
AM è il momento in cui la maggior parte delle persone ha accesso
00:01:05
il mio SharePoint nelle ultime 12 settimane.
00:01:08
Se vado giù troverò anche un
00:01:10
segnala quanti file sono condivisi
00:01:13
con utenti esterni in questo sito.
00:01:16
Al momento non ha file condivisi
00:01:18
o cartelle con persone esterne
00:01:20
della mia organizzazione.
00:01:23
Voglio fare di più con questi dati?
00:01:25
In tal caso, posso semplicemente scaricarli.
00:01:29
In un file Excel.
00:01:31
Un semplice clic con il pulsante sinistro del mouse verrà scaricato
00:01:34
negli ultimi 90 giorni e posso
00:01:37
basta aprire il file e usare questo
00:01:39
dati con la potenza di Excel.

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résultat(s)
00:00:00
Мы используем SharePoint
00:00:02
для нашего отдела CS и в качестве
00:00:05
владелец и менеджер этой команды,
00:00:07
Я хотел бы знать, используется ли мой слайд?
00:00:11
Могу ли я собирать какие-либо данные как владелец?
00:00:14
Давайте выясним.
00:00:17
Давайте начнем с перехода к Gear
00:00:19
значок и перейдите в раздел «Использование сайта».
00:00:21
Здесь вы найдете множество идей.
00:00:24
Прежде всего, вы найдете
00:00:27
общий трафик, уникальных зрителей,
00:00:29
посещения сайта и ваши
00:00:31
среднее время, затраченное на одного пользователя.
00:00:33
Их можно отфильтровать по
00:00:35
последние 730 или 90 дней.
00:00:38
Если вы прокрутите страницу вниз, вы увидите
00:00:41
популярный контент за последние семь дней.
00:00:44
Будь то пост, страница или документ,
00:00:48
вы увидите информацию об использовании.
00:00:50
Мои устройства.
00:00:52
В этом примере
00:00:53
100% посетителей уже успели
00:00:56
поэтому к тому времени пользуюсь настольными компьютерами
00:00:59
и мы увидим эту пятницу в 9:00
00:01:02
Большинство людей имеют доступ в утреннее время
00:01:05
мой SharePoint за последние 12 недель.
00:01:08
Если я пойду вниз, я также найду
00:01:10
сообщите, сколько файлов предоставлено в общий доступ
00:01:13
с внешними пользователями на этом сайте.
00:01:16
На данный момент у него нет общих файлов
00:01:18
или папки с людьми на улице
00:01:20
моей организации.
00:01:23
Хочу ли я больше использовать эти данные?
00:01:25
Если это так, я могу просто скачать его.
00:01:29
В файл Excel.
00:01:31
Простой щелчок левой кнопкой мыши приведет к загрузке
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последние 90 дней, и я могу
00:01:37
просто откройте файл и используйте его
00:01:39
данные с помощью excel.

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résultat(s)
00:00:00
Hemos estado usando SharePoint
00:00:02
para nuestro departamento de informática y como
00:00:05
propietario y gerente de ese equipo,
00:00:07
¿Me gustaría saber si se está utilizando mi diapositiva?
00:00:11
¿Hay algún dato que pueda recopilar como propietario?
00:00:14
Vamos a averiguarlo.
00:00:17
Empecemos por ir a The Gear
00:00:19
icono y ve a Uso del sitio.
00:00:21
Desde aquí encontrará muchas ideas.
00:00:24
En primer lugar, encontrará el
00:00:27
el tráfico general, los espectadores únicos,
00:00:29
las visitas al sitio y sus
00:00:31
tiempo medio empleado por usuario.
00:00:33
Puede filtrarlos por
00:00:35
últimos 730 o 90 días.
00:00:38
Si te desplazas hacia abajo, verás el
00:00:41
contenido popular en los últimos siete días.
00:00:44
Ya sea una publicación, una página o un documento,
00:00:48
verás información sobre el uso.
00:00:50
Mis dispositivos.
00:00:52
En este ejemplo,
00:00:53
El 100% de los visitantes lo han estado haciendo
00:00:56
así que usaré los escritorios de vez en cuando
00:00:59
y podemos verlo el viernes a las 9:00
00:01:02
La mañana es cuando la mayoría de la gente tiene acceso
00:01:05
mi SharePoint durante las últimas 12 semanas.
00:01:08
Si voy hacia abajo también encontraré un
00:01:10
informa cuántos archivos se comparten
00:01:13
con usuarios externos en este sitio.
00:01:16
En este momento no tiene archivos compartidos
00:01:18
o carpetas con personas ajenas
00:01:20
de mi organización.
00:01:23
¿Quiero hacer más con estos datos?
00:01:25
Si es así, simplemente puedo descargarla.
00:01:29
En un archivo de Excel.
00:01:31
Se descargará con un simple clic con el botón izquierdo
00:01:34
los últimos 90 días y puedo
00:01:37
simplemente abre el archivo y usa esto
00:01:39
datos con el poder de Excel.

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résultat(s)
00:00:00
We hebben SharePoint gebruikt
00:00:02
voor onze CS-afdeling en als de
00:00:05
eigenaar en manager van dat team,
00:00:07
Ik zou graag willen weten of mijn slide wordt gebruikt?
00:00:11
Zijn er gegevens die ik als eigenaar kan verzamelen?
00:00:14
Laten we dat eens uitzoeken.
00:00:17
Laten we beginnen door naar de Gear te gaan
00:00:19
icoon en ga naar Sitegebruik.
00:00:21
Van hieruit vind je veel inzichten.
00:00:24
Allereerst vind je de
00:00:27
het totale verkeer, de unieke kijkers,
00:00:29
bezoeken ter plaatse en uw
00:00:31
gemiddelde tijdsbesteding per gebruiker.
00:00:33
Je kunt ze filteren voor de
00:00:35
laatste 730 of 90 dagen.
00:00:38
Als u naar beneden scrolt, ziet u de
00:00:41
populaire inhoud in de afgelopen zeven dagen.
00:00:44
Of het nu een bericht, pagina of document is,
00:00:48
je zult gebruiksinzichten zien.
00:00:50
Mijn apparaten.
00:00:52
In dit voorbeeld
00:00:53
100% van de bezoekers heeft dat gedaan
00:00:56
dus ik gebruik de desktops tegen die tijd
00:00:59
en dat kunnen we vrijdag om 9.00 uur zien
00:01:02
AM is wanneer de meeste mensen toegang hebben
00:01:05
mijn SharePoint in de afgelopen 12 weken.
00:01:08
Als ik naar beneden ga, vind ik ook een
00:01:10
rapporteer hoeveel bestanden worden gedeeld
00:01:13
met externe gebruikers op deze site.
00:01:16
Op dit moment heeft het geen gedeelde bestanden
00:01:18
of mappen met mensen buiten
00:01:20
van mijn organisatie.
00:01:23
Wil ik meer doen met deze gegevens?
00:01:25
Zo ja, dan kan ik het gewoon downloaden.
00:01:29
Naar een Excel-bestand.
00:01:31
Een simpele klik met de linkermuisknop wordt gedownload
00:01:34
de laatste 90 dagen en ik kan
00:01:37
open gewoon het bestand en gebruik dit
00:01:39
data met de kracht van Excel.

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résultat(s)
00:00:00
Używamy SharePoint
00:00:02
dla naszego działu CS i jako
00:00:05
właściciel i kierownik tego zespołu,
00:00:07
Chciałbym wiedzieć, czy mój slajd jest używany?
00:00:11
Czy są jakieś dane, które mogę zebrać jako właściciel?
00:00:14
Dowiedzmy się.
00:00:17
Zacznijmy od przejścia do Gear
00:00:19
ikonę i przejdź do Użycie witryny.
00:00:21
Stąd znajdziesz wiele spostrzeżeń.
00:00:24
Przede wszystkim znajdziesz
00:00:27
ogólny ruch, unikalni widzowie,
00:00:29
wizyty w witrynie i Twoje
00:00:31
średni czas spędzony na użytkownika.
00:00:33
Możesz je filtrować pod kątem
00:00:35
ostatnie 730 lub 90 dni.
00:00:38
Jeśli przewijasz w dół, zobaczysz
00:00:41
Popularne treści w ciągu ostatnich siedmiu dni.
00:00:44
Niezależnie od tego, czy jest to post, strona czy dokument,
00:00:48
zobaczysz spostrzeżenia dotyczące użytkowania.
00:00:50
Moje urządzenia.
00:00:52
W tym przykładzie
00:00:53
100% odwiedzających zrobiło
00:00:56
więc używając komputerów stacjonarnych do czasu
00:00:59
i zobaczymy ten piątek o 9:00
00:01:02
AM jest wtedy, gdy większość ludzi ma dostęp
00:01:05
mój SharePoint w ciągu ostatnich 12 tygodni.
00:01:08
Jeśli zejdę na dół, znajdę też
00:01:10
zgłaszać, ile plików jest udostępnionych
00:01:13
z użytkownikami zewnętrznymi w tej witrynie.
00:01:16
W tej chwili nie ma udostępnionych plików
00:01:18
lub foldery z osobami na zewnątrz
00:01:20
mojej organizacji.
00:01:23
Czy chcę zrobić więcej z tymi danymi?
00:01:25
Jeśli tak, mogę go po prostu pobrać.
00:01:29
Do pliku Excel.
00:01:31
Pobierze się proste kliknięcie lewym przyciskiem myszy
00:01:34
Ostatnie 90 dni i mogę
00:01:37
po prostu otwórz plik i użyj tego
00:01:39
dane z mocą Excela.

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résultat(s)
00:00:00
A SharePointot használtuk
00:00:02
CS osztályunk számára és mint
00:00:05
a csapat tulajdonosa és vezetője,
00:00:07
Szeretném tudni, hogy használják-e a diámat?
00:00:11
Van-e olyan adat, amit tulajdonosként gyűjthetek?
00:00:14
Derítsük ki.
00:00:17
Kezdjük azzal, hogy megyünk a Gear-hez
00:00:19
ikonra, és lépjen a Webhelyhasználat menüpontra.
00:00:21
Innen sok betekintést talál.
00:00:24
Először is megtalálja a
00:00:27
általános forgalom, az egyedi nézők,
00:00:29
helyszíni látogatások és az Ön
00:00:31
felhasználónként eltöltött átlagos idő.
00:00:33
Szűrheti őket a következőkre:
00:00:35
elmúlt 730 vagy 90 nap.
00:00:38
Ha lefelé görgetsz, látni fogja a
00:00:41
népszerű tartalom az elmúlt hét napban.
00:00:44
Legyen szó egy bejegyzésről, oldalról vagy dokumentumról,
00:00:48
látni fogja a használati betekintést.
00:00:50
Az én készülékeim.
00:00:52
Ebben a példában
00:00:53
A látogatók 100% -a megtette
00:00:56
tehát az asztali számítógépek használatával időre
00:00:59
és azt a pénteken 9 órakor láthatjuk
00:01:02
Az AM az, amikor a legtöbb ember hozzáférhet
00:01:05
SharePointom az elmúlt 12 hétben.
00:01:08
Ha lemegyek, találok egy
00:01:10
jelentse meg, hogy hány fájl van megosztva
00:01:13
külső felhasználókkal ezen a webhelyen.
00:01:16
Jelenleg nincs megosztott fájlja
00:01:18
vagy mappák, ahol kívülálló emberek vannak
00:01:20
a szervezetemről.
00:01:23
Szeretnék többet tenni ezekkel az adatokkal?
00:01:25
Ha igen, egyszerűen letölthetem.
00:01:29
Excel-fájlba.
00:01:31
Egy egyszerű bal kattintással letölthető
00:01:34
az elmúlt 90 nap, és tudok
00:01:37
csak nyissa meg a fájlt, és használja ezt
00:01:39
adatok az excel erejével.

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