SharePoint (Modern Sites) - Create a permission group Tutorial

Learn how to create a permission group in SharePoint. If you need to give access to consultants or colleagues, making them site owners may not be possible. Watch this video to learn the steps to add them as members of a permission group and grant appropriate access to your SharePoint site.

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Available in Microsoft365

00:00:00

I have just been told that a new

00:00:02

consultant will come to work for my

00:00:04

team with a few of his colleagues.

00:00:07

I'm going to have to give him and his

00:00:09

colleagues access to my SharePoint site.

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To do so, let's go to the gear icon

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on the top right of the screen.

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Site Ermissions.

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One problem I can easily notice right

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away is that for these consultants,

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making them site owners is

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simply not possible.

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Making them members of the site will

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not give them enough rights and making

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them visitors will again not give

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them enough as they will only be able

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to read the content of this site.

00:00:41

What can I do?

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Well, I'm going to go ahead and

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create my own permission group that

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will be set right in between owners

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and members of a SharePoint site.

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To do so,

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let's go to Advanced ermission settings.

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And in the top left you

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will find the create group.

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I'm going to name this group.

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Extension consultants.

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You can decide who can do

00:01:14

the membership of the group.

00:01:16

Who can edit the membership?

00:01:18

Do you allow request to

00:01:20

join all of the groups?

00:01:21

Are you going to accept the request?

00:01:24

If yes or no,

00:01:25

who will get the request by mail?

00:01:27

But most importantly you can choose

00:01:30

the permission level for this group.

00:01:33

We said that Full control was not an option.

00:01:38

EDIT as a member was not enough,

00:01:40

therefore I'm going to give them the design.

00:01:43

It's important left click

00:01:45

on design I can now create.

00:01:48

What is now the external consultants group?

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This group as of yet is emty.

00:01:53

I'm the only one in IT to

00:01:56

add people in that group.

00:01:58

I simply have to go to new.

00:02:01

And add users to this group.

00:02:05

I can now start adding people to my new

00:02:09

permission group that I just created.

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It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
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If some features don't appear, it is recommended to restart Teams and check for software updates.
Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

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Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

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This will help you save time and easily find documents, information, and people within the Microsoft 365 suite.

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FindTime - Create a scheduling poll

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You will learn how to create an interactive poll to gather opinions and preferences from meeting participants. This skill will enable you to facilitate decision-making and organize more productive meetings.

Don't miss this opportunity to enhance your communication and time management skills.

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Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

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