Outlook - Respond to a Meeting Poll Tutorial

Learn how to efficiently respond to a scheduling poll in Outlook. Share your availability, adjust time zones, and add participants based on your requirements. You can also propose alternative time slots to accommodate your availability. Get ready to streamline your participation in meeting polls!

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Objectifs :

This tutorial aims to guide users on how to effectively respond to a scheduling poll in Outlook, enabling them to share their availability and vote for suitable meeting times.

Chapitres :

  1. Introduction to Scheduling Polls in Outlook
    In this tutorial, we will demonstrate how to respond to a scheduling poll in Outlook. This process allows you to share your availability and vote for the time slots that work best for a meeting.
  2. Receiving a Scheduling Poll
    When you receive a scheduling poll via email, simply click on the vote button within the message. This action will open a new page in your browser where you can take several actions.
  3. Adjusting Time Zones
    If needed, you can adjust the time zone to ensure that the proposed time slots align with your local region. This is crucial for accurate scheduling.
  4. Adding Additional Participants
    On the right-hand side of the page, you have the option to add additional participants to the poll. You can specify whether they are required or optional attendees depending on your needs. Click on the link to add more people.
  5. Voting on Time Slots
    You will see a list of proposed time slots for each option. You have three choices for each slot: - Yes: if the time works for you - No: if the time does not suit your preference - Top Choice: if this time slot is your preferred option among the choices.
  6. Viewing Other Participants' Responses
    You can also view the responses of other participants. If someone has not yet voted, a question mark will appear next to their name, indicating their pending response.
  7. Proposing Alternative Times
    If the proposed time slots don’t work for you, you can suggest an alternative by clicking on 'Propose Another Time.' This feature allows you to propose a time that better fits your availability.
  8. Submitting Your Responses
    Once you’ve selected your preferences for each time slot, click 'Vote' to submit your responses. Congratulations! You have successfully completed your participation in the scheduling poll.

FAQ :

How do I respond to a scheduling poll in Outlook?

To respond to a scheduling poll in Outlook, click on the vote button in the email you received. This will open a new page where you can select your availability for the proposed time slots.

What should I do if none of the proposed time slots work for me?

If none of the proposed time slots work for you, you can suggest an alternative time by clicking on the 'Propose Another Time' option.

Can I add more participants to the scheduling poll?

Yes, you can add additional participants to the poll by clicking on the link provided on the right-hand side of the scheduling page.

What does it mean if there is a question mark next to a participant's name?

A question mark next to a participant's name indicates that they have not yet voted on the proposed time slots.

How do I submit my responses to the scheduling poll?

After selecting your preferences for each time slot, click the 'Vote' button to submit your responses.

Quelques cas d'usages :

Team Meeting Coordination

Use the scheduling poll feature in Outlook to coordinate team meetings efficiently. By allowing team members to vote on their preferred times, you can easily find a slot that works for everyone, improving attendance and participation.

Client Meeting Scheduling

When scheduling meetings with clients, utilize the scheduling poll to propose multiple time slots. This ensures that you accommodate the client's availability, leading to better client relationships and more productive meetings.

Project Kickoff Meetings

For project kickoff meetings involving multiple stakeholders, a scheduling poll can help gather availability from all parties. This ensures that key participants can attend, facilitating a smoother project initiation.

Webinar Planning

When planning webinars, use the scheduling poll to determine the best time for your audience. This can increase attendance rates and engagement during the event.

Remote Team Collaboration

For remote teams spread across different time zones, the scheduling poll feature allows for effective collaboration by finding suitable meeting times that consider everyone's local time zones.

Glossaire :

Scheduling Poll

A scheduling poll is a tool used to determine the availability of participants for a meeting by allowing them to vote on proposed time slots.

Outlook

Outlook is a personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, and note-taking features.

Time Zone

A time zone is a region of the globe that observes a uniform standard time for legal, commercial, and social purposes. Adjusting the time zone ensures that meeting times are accurate for all participants.

Required Attendees

Required attendees are individuals who must attend a meeting for it to be considered successful or complete.

Optional Attendees

Optional attendees are individuals who may attend a meeting but their presence is not essential.

Propose Another Time

This feature allows participants to suggest an alternative meeting time if the proposed slots do not fit their availability.

résultat(s)
00:00:10
This process allows you to share your availability and vote
00:00:13
for the time slots that work best for a meeting.
00:00:16
When you receive a scheduling poll via email,
00:00:19
simply click on the vote button within the message.
00:00:21
This will open a new page in your browser where you can take several actions
00:00:26
if needed.
00:00:27
You can adjust the time zone to ensure that
00:00:29
the proposed time slots align with your local region.
00:00:33
On the right hand side,
00:00:34
you have the option to add additional participants to the poll.
00:00:37
You can specify whether they are required
00:00:40
or optional attendees depending on your needs.
00:00:42
Click on the link to add more people.
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You'll see a list of proposed time slots for each slot. You have three options.
00:00:50
Yes,
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if the time works for you,
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no, if the time does not suit you preferred.
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If this time slot is your top choice among the options,
00:01:01
you can also view the responses of other participants.
00:01:04
If someone has not yet voted, a question mark will appear next to their name.
00:01:09
If the proposed time slots don't work for you,
00:01:12
you can suggest an alternative by clicking on, propose another time.
00:01:16
This feature allows you to propose a time that benefits your availability.
00:01:20
Once you've selected your preferences for each time slot, click,
00:01:23
vote to submit your responses.
00:01:26
And here we are,
00:01:27
you've successfully completed your participation in the scheduling poll.

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résultat(s)
00:00:04
Neste tutorial, vamos demonstrar como responder a uma sondagem de agendamento no outlook.
00:00:10
Este processo permite-lhe partilhar a sua disponibilidade e votar
00:00:13
para os horários que funcionam melhor para uma reunião.
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Quando receber uma sondagem de agendamento por e-mail,
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basta clicar no botão de votação dentro da mensagem.
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Isso abrirá uma nova página no seu navegador onde poderá realizar várias ações.
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se necessário.
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Pode ajustar o fuso horário para garantir que
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os horários propostos estão alinhados com a sua região local.
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Do lado direito,
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tem a opção de adicionar mais participantes à enquete.
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Pode especificar se são obrigatórios
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ou participantes opcionais dependendo das suas necessidades.
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Clique no link para adicionar mais pessoas.
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Irá ver uma lista de horários propostos para cada espaço. Tem três opções.
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Sim,
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se o tempo funcionar para si,
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não, se a hora não lhe convier preferir.
00:00:57
Se este intervalo de tempo é a sua melhor escolha entre as opções,
00:01:01
pode também visualizar as respostas de outros participantes.
00:01:04
Se alguém ainda não votou, aparecerá um ponto de interrogação junto ao seu nome.
00:01:09
Se os horários propostos não funcionarem para si,
00:01:12
pode sugerir uma alternativa clicando em, propor outra hora.
00:01:16
Esta funcionalidade permite-lhe propor um horário que beneficie a sua disponibilidade.
00:01:20
Depois de selecionar as suas preferências para cada intervalo de tempo, clique em,
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vote para enviar as suas respostas.
00:01:26
E aqui estamos nós,
00:01:27
Concluiu com êxito a sua participação na sondagem de agendamento.

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résultat(s)
00:00:04
In questo tutorial, dimostreremo come rispondere a un sondaggio di pianificazione in Outlook.
00:00:10
Questo processo ti consente di condividere la tua disponibilità e votare
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per le fasce orarie più adatte per una riunione.
00:00:16
Quando ricevi un sondaggio sulla pianificazione via e-mail,
00:00:19
è sufficiente fare clic sul pulsante di voto all'interno del messaggio.
00:00:21
Si aprirà una nuova pagina nel browser in cui è possibile eseguire diverse azioni
00:00:26
se necessario.
00:00:27
È possibile regolare il fuso orario per assicurarsi che
00:00:29
le fasce orarie proposte sono in linea con la tua regione locale.
00:00:33
Sul lato destro,
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hai la possibilità di aggiungere altri partecipanti al sondaggio.
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Puoi specificare se sono obbligatori
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o partecipanti opzionali a seconda delle tue esigenze.
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Fai clic sul link per aggiungere altre persone.
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Verrà visualizzato un elenco delle fasce orarie proposte per ciascuna fascia oraria. Hai tre opzioni.
00:00:50
Sì
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se il tempo funziona per te,
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no, se l'orario non ti soddisfa.
00:00:57
Se questa fascia oraria è la tua prima scelta tra le opzioni,
00:01:01
puoi anche visualizzare le risposte degli altri partecipanti.
00:01:04
Se qualcuno non ha ancora votato, accanto al suo nome apparirà un punto interrogativo.
00:01:09
Se le fasce orarie proposte non funzionano per te,
00:01:12
puoi suggerire un'alternativa facendo clic su, proponi un altro orario.
00:01:16
Questa funzione ti consente di proporre un orario che favorisca la tua disponibilità.
00:01:20
Dopo aver selezionato le preferenze per ogni fascia oraria, fai clic su,
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vota per inviare le tue risposte.
00:01:26
Ed eccoci qui,
00:01:27
hai completato con successo la tua partecipazione al sondaggio di pianificazione.

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résultat(s)
00:00:04
В этом уроке мы покажем, как ответить на опрос по планированию в Outlook.
00:00:10
Этот процесс позволяет вам поделиться информацией о наличии свободных мест и проголосовать
00:00:13
за те промежутки времени, которые лучше всего подходят для встречи.
00:00:16
Когда вы получите по электронной почте сообщение о запланированном опросе,
00:00:19
просто нажмите кнопку голосования в сообщении.
00:00:21
Это откроет новую страницу в вашем браузере, где вы сможете выполнить несколько действий
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при необходимости.
00:00:27
Вы можете настроить часовой пояс, чтобы убедиться, что
00:00:29
предлагаемые временные интервалы соответствуют вашему местному региону.
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С правой стороны
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у вас есть возможность добавить дополнительных участников в опрос.
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Вы можете указать, нужны ли они
00:00:40
или дополнительные участники в зависимости от ваших потребностей.
00:00:42
Нажмите на ссылку, чтобы добавить больше людей.
00:00:45
Вы увидите список предложенных временных интервалов для каждого слота. У вас есть три варианта.
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Да,
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если вам подходит время,
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нет, если выбранное вами время не подходит.
00:00:57
Если этот временной интервал — ваш лучший выбор среди вариантов,
00:01:01
вы также можете посмотреть ответы других участников.
00:01:04
Если кто-то еще не проголосовал, рядом с его именем появится вопросительный знак.
00:01:09
Если предложенные временные интервалы вам не подходят,
00:01:12
Вы можете предложить альтернативу, нажав на кнопку «Предложите в другой раз».
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Эта функция позволяет выбрать удобное для вас время.
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Выбрав свои предпочтения для каждого временного интервала, нажмите,
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проголосуйте, чтобы отправить свои ответы.
00:01:26
И вот мы здесь,
00:01:27
вы успешно завершили свое участие в опросе по планированию.

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