Outlook - Open a Shared Calendar Tutorial

Discover how to open and view shared calendars in Outlook. Learn how to overlay a shared calendar onto your own, compare availability, and manage multiple schedules effortlessly. Explore different permission levels and understand how they impact the information displayed. Enhance your collaboration skills with this intermediate tutorial on collaborating effectively in Outlook.

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Objectifs :

This tutorial aims to teach users how to open and view other people's calendars in Outlook, manage shared calendars, and compare availability effectively.

Chapitres :

  1. Introduction to Viewing Shared Calendars in Outlook
    In this tutorial, we will demonstrate the process of opening and viewing other people's calendars in Outlook. Understanding how to access shared calendars is essential for effective scheduling and collaboration.
  2. Receiving Access to a Shared Calendar
    When someone grants you access to their calendar, you will receive a notification in your inbox. To proceed, click 'Accept' to gain access to the calendar. After accepting, click 'View Calendar' to open it.
  3. Overlaying Calendars
    Once you select a calendar, it will automatically overlay onto your own. This feature allows you to quickly compare availability between your schedule and the shared calendar.
  4. Using Split View for Calendar Comparison
    If you prefer to view the shared calendar side by side with your other calendars, click the 'Split View' button at the top of the pane. This will enable you to see the agendas separately, making it easier to compare availability.
  5. Accessing Shared Calendars
    In the left pane, you will find a list of shared calendars. To display a calendar, simply click the option button next to the person's name.
  6. Understanding Calendar Permissions
    The information displayed in a shared calendar depends on the permissions you have been granted. If the person granted you basic access, you will only see whether they are free or busy, along with limited details. However, if you have full access, you can open events to view all details.
  7. Advanced Permissions and Delegation
    In some cases, if you have been granted advanced permissions, you can even create meetings or appointments on the other person's behalf. This indicates that you are a delegate or have full calendar ownership.
  8. Conclusion
    You now know how to view shared calendars in Outlook and manage multiple schedules with ease. This knowledge enhances your ability to collaborate effectively and streamline your scheduling process.

FAQ :

How do I open someone else's calendar in Outlook?

To open someone else's calendar in Outlook, you need to accept the access invitation sent to you. Once accepted, you can view their calendar by clicking 'View Calendar' in the notification.

What happens when I accept a calendar sharing invitation?

When you accept a calendar sharing invitation, the shared calendar will be added to your Outlook, allowing you to view it alongside your own calendar.

Can I see all details of a shared calendar?

Whether you can see all details of a shared calendar depends on the permissions granted to you. With basic access, you can only see if the person is free or busy. With full access, you can view all event details.

What is the difference between basic access and full access?

Basic access allows you to see only whether someone is free or busy, while full access lets you view all event details and manage the calendar.

How can I compare my calendar with someone else's?

You can compare your calendar with someone else's by using the overlay feature in Outlook, which displays both calendars on top of each other. Alternatively, you can use the split view to see them side by side.

What should I do if I want to create an event on someone else's calendar?

If you have been granted delegate access or full calendar ownership, you can create events on someone else's calendar. Otherwise, you will need to request the necessary permissions.

Quelques cas d'usages :

Team Scheduling

In a corporate environment, team members can use shared calendars to schedule meetings efficiently. By viewing each other's availability, they can find suitable times for all participants, reducing scheduling conflicts.

Project Management

Project managers can utilize shared calendars to track deadlines and meetings across different teams. This helps in ensuring that all team members are aligned and aware of important dates.

Personal Assistant Role

A personal assistant can manage their executive's calendar by viewing shared calendars. They can schedule appointments, manage conflicts, and ensure that their executive's time is utilized effectively.

Event Planning

Event planners can use shared calendars to coordinate with vendors and clients. By having access to multiple calendars, they can ensure that all parties are available for meetings and site visits.

Family Scheduling

Families can create shared calendars to keep track of each member's activities. This helps in planning family events and ensuring that everyone is aware of each other's schedules.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Shared Calendar

A calendar that is accessible to multiple users, allowing them to view and manage events and availability.

Overlay

A feature that allows multiple calendars to be displayed on top of each other, enabling users to compare schedules easily.

Split View

A display option in Outlook that allows users to view multiple calendars side by side for easier comparison of availability.

Permissions

Settings that determine what a user can see or do with a shared calendar, such as viewing availability or editing events.

Basic Access

A level of permission that allows a user to see whether someone is free or busy, but not the details of their events.

Full Access

A permission level that allows a user to view all details of events in a shared calendar and manage them.

Delegate

A person who has been granted permission to manage another person's calendar, including creating meetings on their behalf.

résultat(s)
00:00:05
we'll demonstrate how to open and view other people's calendars in outlook.
00:00:10
When someone grants you access to their calendar,
00:00:12
you'll receive a notification in your inbox.
00:00:15
Click accept to access the calendar, then click view calendar to open it.
00:00:20
Once you select a calendar, it will automatically overlay onto your own,
00:00:24
allowing you to quickly compare availability between your schedule and theirs.
00:00:28
If you prefer to view the shared calendar side by side with your other calendars,
00:00:32
click the split view button at the top of the pane.
00:00:35
This will allow you to see the
00:00:36
agendas separately making it easier to compare availability
00:00:40
in the left pane. You'll find a list of shared calendars
00:00:44
to display a calendar. Simply click the option button next to the person's name.
00:00:49
The information displayed in a shared calendar depends on the permissions.
00:00:53
You've been given
00:00:54
availability.
00:00:55
If the person granted you basic access,
00:00:58
you'll only see whether they are free or busy,
00:01:01
limited details with limited access,
00:01:03
you'll also see event titles in addition to availability, full access.
00:01:08
If you have full access, you can open events to view all details.
00:01:13
In some cases, if you've been granted advanced permissions,
00:01:16
you can even create meetings or appointments on the other person's behalf,
00:01:19
indicating that you are a delegate or have full calendar ownership
00:01:24
and there you have it,
00:01:25
you now know how to view shared calendars
00:01:27
and outlook and manage multiple schedules with ease.

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résultat(s)
00:00:04
Neste tutorial,
00:00:05
vamos demonstrar como abrir e ver os calendários de outras pessoas no outlook.
00:00:10
Quando alguém lhe concede acesso ao seu calendário,
00:00:12
receberá uma notificação na sua caixa de entrada.
00:00:15
Clique em aceitar para aceder ao calendário e, em seguida, clique em ver calendário para o abrir.
00:00:20
Depois de selecionar um calendário, ele se sobreporá automaticamente ao seu próprio,
00:00:24
permitindo comparar rapidamente a disponibilidade entre a sua programação e a deles.
00:00:28
Se preferir ver o calendário partilhado lado a lado com os outros calendários,
00:00:32
clique no botão de exibição dividida na parte superior do painel.
00:00:35
Isto permitir-lhe-á ver o
00:00:36
agendas separadas, facilitando a comparação da disponibilidade
00:00:40
no painel esquerdo. Encontrará uma lista de calendários partilhados
00:00:44
para exibir um calendário. Basta clicar no botão de opção ao lado do nome da pessoa.
00:00:49
As informações apresentadas num calendário partilhado dependem das permissões.
00:00:53
foi-lhe dado
00:00:54
disponibilidade.
00:00:55
Se a pessoa lhe conceder acesso básico,
00:00:58
só verá se estão livres ou ocupados,
00:01:01
detalhes limitados com acesso limitado,
00:01:03
também verá os títulos dos eventos, além da disponibilidade, acesso total.
00:01:08
Se tiver acesso total, pode abrir eventos para ver todos os detalhes.
00:01:13
Em alguns casos, se lhe foram concedidas permissões avançadas,
00:01:16
pode até criar reuniões ou compromissos em nome da outra pessoa,
00:01:19
indicando que é um delegado ou que possui a propriedade total do calendário
00:01:24
e aí está,
00:01:25
já sabe como ver calendários partilhados
00:01:27
e faça o outlook e faça a gestão de vários horários com facilidade.

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résultat(s)
00:00:04
In questo tutorial,
00:00:05
dimostreremo come aprire e visualizzare i calendari di altre persone in Outlook.
00:00:10
Quando qualcuno ti concede l'accesso al suo calendario,
00:00:12
riceverai una notifica nella tua casella di posta.
00:00:15
Fai clic su accetta per accedere al calendario, quindi fai clic su Visualizza calendario per aprirlo.
00:00:20
Una volta selezionato un calendario, questo verrà automaticamente sovrapposto al tuo,
00:00:24
consentendoti di confrontare rapidamente la disponibilità tra il tuo programma e il loro.
00:00:28
Se preferisci visualizzare il calendario condiviso fianco a fianco con gli altri calendari,
00:00:32
fai clic sul pulsante di visualizzazione divisa nella parte superiore del riquadro.
00:00:35
Questo ti permetterà di vedere
00:00:36
ordini del giorno separati, facilitando il confronto della disponibilità
00:00:40
nel riquadro di sinistra. Troverai un elenco di calendari condivisi
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per visualizzare un calendario. Basta fare clic sul pulsante di opzione accanto al nome della persona.
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Le informazioni visualizzate in un calendario condiviso dipendono dalle autorizzazioni.
00:00:53
Ti sono state concesse
00:00:54
disponibilità.
00:00:55
Se la persona ti ha concesso l'accesso di base,
00:00:58
vedrai solo se è libero o occupato,
00:01:01
dettagli limitati con accesso limitato,
00:01:03
vedrai anche i titoli degli eventi oltre alla disponibilità, accesso completo.
00:01:08
Se disponi dell'accesso completo, puoi aprire gli eventi per visualizzare tutti i dettagli.
00:01:13
In alcuni casi, se ti sono state concesse autorizzazioni avanzate,
00:01:16
puoi persino creare riunioni o appuntamenti per conto dell'altra persona,
00:01:19
indicando che sei un delegato o hai la piena proprietà del calendario
00:01:24
e il gioco è fatto,
00:01:25
ora sai come visualizzare i calendari condivisi
00:01:27
e visualizza e gestisci più pianificazioni con facilità.

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résultat(s)
00:00:04
В этом уроке
00:00:05
мы покажем, как открывать и просматривать чужие календари в Outlook.
00:00:10
Когда кто-то предоставляет вам доступ к своему календарю,
00:00:12
вы получите уведомление в своем почтовом ящике.
00:00:15
Нажмите «Принять», чтобы открыть календарь, затем нажмите «Просмотреть календарь», чтобы открыть его.
00:00:20
Как только вы выберете календарь, он автоматически наложится на ваш собственный,
00:00:24
что позволит вам быстро сравнить количество свободных мест в вашем расписании и в расписании других пользователей.
00:00:28
Если вы предпочитаете просматривать общий календарь рядом с другими календарями,
00:00:32
нажмите кнопку разделенного просмотра в верхней части панели.
00:00:35
Это позволит вам увидеть
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календари отдельно друг от друга, что упрощает сравнение доступности
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на левой панели. Вы найдете список общих календарей
00:00:44
для отображения календаря. Просто нажмите кнопку выбора рядом с именем человека.
00:00:49
Информация, отображаемая в общем календаре, зависит от разрешений.
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Вам дали
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доступность.
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Если человек предоставил вам базовый доступ,
00:00:58
вы увидите только, свободны они или заняты,
00:01:01
ограниченная информация и ограниченный доступ,
00:01:03
вы также увидите названия мероприятий в дополнение к наличию свободных мест и полному доступу.
00:01:08
Если у вас есть полный доступ, вы можете открывать события и просматривать все подробности.
00:01:13
В некоторых случаях, если вам были предоставлены расширенные разрешения,
00:01:16
вы даже можете создавать собрания или встречи от имени другого человека,
00:01:19
указав, что вы являетесь делегатом или полностью владеете календарем
00:01:24
и вот оно,
00:01:25
теперь вы знаете, как просматривать общие календари
00:01:27
с легкостью просматривайте и управляйте несколькими расписаниями.

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résultat(s)
00:00:04
En este tutorial,
00:00:05
demostraremos cómo abrir y ver los calendarios de otras personas en Outlook.
00:00:10
Cuando alguien te concede acceso a su calendario,
00:00:12
recibirás una notificación en tu bandeja de entrada.
00:00:15
Haz clic en aceptar para acceder al calendario y, a continuación, en ver calendario para abrirlo.
00:00:20
Una vez que selecciones un calendario, se superpondrá automáticamente al tuyo
00:00:24
permitiéndote comparar rápidamente la disponibilidad entre tu agenda y la de ellos.
00:00:28
Si prefieres ver el calendario compartido en paralelo con tus otros calendarios,
00:00:32
haga clic en el botón de vista dividida situado en la parte superior del panel.
00:00:35
Esto le permitirá ver el
00:00:36
agendas por separado, lo que facilita la comparación de la disponibilidad
00:00:40
en el panel izquierdo. Encontrarás una lista de calendarios compartidos
00:00:44
para mostrar un calendario. Simplemente haz clic en el botón de opción situado junto al nombre de la persona.
00:00:49
La información que se muestra en un calendario compartido depende de los permisos.
00:00:53
Se te ha otorgado
00:00:54
disponibilidad.
00:00:55
Si la persona te concedió el acceso básico,
00:00:58
solo verás si están libres u ocupadas,
00:01:01
detalles limitados con acceso limitado,
00:01:03
también verás los títulos de los eventos, además de la disponibilidad y el acceso completo.
00:01:08
Si tienes acceso completo, puedes abrir los eventos para ver todos los detalles.
00:01:13
En algunos casos, si se te han otorgado permisos avanzados,
00:01:16
incluso puedes crear reuniones o citas en nombre de la otra persona,
00:01:19
indicando que eres un delegado o que eres el propietario total del calendario
00:01:24
y ahí lo tienes,
00:01:25
ahora sabes cómo ver los calendarios compartidos
00:01:27
y previsualice y gestione múltiples programaciones con facilidad.

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résultat(s)
00:00:04
In deze tutorial
00:00:05
we laten zien hoe u agenda's van anderen kunt openen en bekijken in Outlook.
00:00:10
Wanneer iemand je toegang geeft tot zijn agenda,
00:00:12
je ontvangt een melding in je inbox.
00:00:15
Klik op accepteren om de agenda te openen en klik vervolgens op Agenda bekijken om deze te openen.
00:00:20
Nadat u een agenda hebt geselecteerd, wordt deze automatisch over uw eigen agenda geplaatst,
00:00:24
zodat u snel de beschikbaarheid kunt vergelijken tussen uw planning en dat van hen.
00:00:28
Als je de gedeelde agenda liever naast je andere agenda's bekijkt,
00:00:32
klik op de knop voor gesplitste weergave aan de bovenkant van het venster.
00:00:35
Hiermee kunt u de
00:00:36
agenda's afzonderlijk, waardoor het eenvoudiger is om de beschikbaarheid te vergelijken
00:00:40
in het linkervenster. Je vindt een lijst met gedeelde agenda's
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om een kalender weer te geven. Klik gewoon op de optieknop naast de naam van de persoon.
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De informatie die in een gedeelde agenda wordt weergegeven, is afhankelijk van de machtigingen.
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Je hebt gekregen
00:00:54
beschikbaarheid.
00:00:55
Als de persoon je basistoegang heeft verleend,
00:00:58
je zult alleen zien of ze vrij of bezet zijn,
00:01:01
beperkte informatie met beperkte toegang,
00:01:03
je ziet ook de titels van het evenement, naast de beschikbaarheid en volledige toegang.
00:01:08
Als je volledige toegang hebt, kun je evenementen openen om alle details te bekijken.
00:01:13
In sommige gevallen, als je geavanceerde machtigingen hebt gekregen,
00:01:16
je kunt zelfs namens de andere persoon vergaderingen of afspraken maken,
00:01:19
om aan te geven dat u een afgevaardigde bent of volledig eigenaar bent van de agenda
00:01:24
en daar heb je het,
00:01:25
je weet nu hoe je gedeelde agenda's kunt bekijken
00:01:27
en bekijk en beheer eenvoudig meerdere planningen.

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résultat(s)
00:00:04
W tym samouczku,
00:00:05
pokażemy, jak otwierać i przeglądać kalendarze innych osób w programie Outlook.
00:00:10
Kiedy ktoś udzieli Ci dostępu do swojego kalendarza,
00:00:12
otrzymasz powiadomienie w swojej skrzynce odbiorczej.
00:00:15
Kliknij przycisk Akceptuj, aby uzyskać dostęp do kalendarza, a następnie kliknij Wyświetl kalendarz, aby go otworzyć.
00:00:20
Po wybraniu kalendarza automatycznie nałoży się on na twój własny,
00:00:24
umożliwiając szybkie porównanie dostępności między Twoim harmonogramem a ich harmonogramem.
00:00:28
Jeśli wolisz przeglądać udostępniony kalendarz obok innych kalendarzy,
00:00:32
kliknij przycisk Podziel widok u góry panelu.
00:00:35
Pozwoli ci to zobaczyć
00:00:36
programy oddzielne ułatwiające porównywanie dostępności
00:00:40
w lewym okienku. Znajdziesz listę udostępnionych kalendarzy
00:00:44
aby wyświetlić kalendarz. Wystarczy kliknąć przycisk opcji obok imienia i nazwiska osoby.
00:00:49
Informacje wyświetlane w kalendarzu udostępnionym zależą od uprawnień.
00:00:53
Zostałeś podany
00:00:54
dostępność.
00:00:55
Jeśli osoba udzieliła Ci podstawowego dostępu,
00:00:58
zobaczysz tylko, czy są wolni czy zajęci,
00:01:01
ograniczone szczegóły z ograniczonym dostępem,
00:01:03
zobaczysz również tytuły wydarzeń oprócz dostępności, pełnego dostępu.
00:01:08
Jeśli masz pełny dostęp, możesz otwierać wydarzenia, aby wyświetlić wszystkie szczegóły.
00:01:13
W niektórych przypadkach, jeśli otrzymałeś uprawnienia zaawansowane,
00:01:16
możesz nawet tworzyć spotkania lub spotkania w imieniu drugiej osoby,
00:01:19
wskazując, że jesteś delegatem lub posiadasz pełną własność kalendarza
00:01:24
i oto ją masz,
00:01:25
Teraz wiesz, jak przeglądać udostępniane kalendarze
00:01:27
i łatwo przeglądaj i zarządzaj wieloma harmonogramami.

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résultat(s)
00:00:04
Ebben az oktatóanyagban
00:00:05
bemutatjuk, hogyan lehet megnyitni és megtekinteni mások naptárait az Outlook programban.
00:00:10
Ha valaki hozzáférést biztosít a naptárához,
00:00:12
értesítést kap a postaládájába.
00:00:15
Kattintson az Elfogadás gombra a naptár eléréséhez, majd kattintson a Naptár megtekintése gombra a megnyitásához.
00:00:20
Miután kiválasztott egy naptárat, az automatikusan átfedődik a sajátjára,
00:00:24
lehetővé téve, hogy gyorsan összehasonlíthassa az elérhetőséget az ütemterve és az övék között.
00:00:28
Ha a megosztott naptárat a többi naptárral együtt szeretné megtekinteni,
00:00:32
kattintson az osztott nézet gombra az ablaktábla tetején.
00:00:35
Ez lehetővé teszi, hogy láthassa a
00:00:36
külön napirendek, megkönnyítve a rendelkezésre állások összehasonlítását
00:00:40
a bal oldali ablaktáblán. Megtalálja a megosztott naptárak listáját
00:00:44
naptár megjelenítéséhez. Egyszerűen kattintson a személy neve melletti opció gombra.
00:00:49
A megosztott naptárban megjelenített információk az engedélyektől függenek.
00:00:53
Neked kaptál
00:00:54
elérhetőség.
00:00:55
Ha a személy alapvető hozzáférést biztosított Önnek,
00:00:58
Csak azt fogja látni, hogy szabadok vagy elfoglaltak-e,
00:01:01
korlátozott adatok korlátozott hozzáféréssel,
00:01:03
Az elérhetőség, a teljes hozzáférés mellett eseménycímeket is látni fogják.
00:01:08
Ha teljes hozzáféréssel rendelkezik, megnyithatja az eseményeket az összes részlet megtekintéséhez.
00:01:13
Bizonyos esetekben, ha speciális engedélyeket kapott,
00:01:16
akár találkozókat vagy találkozókat is létrehozhat a másik személy nevében,
00:01:19
jelezve, hogy Ön delegált vagy teljes naptártulajdonjoggal rendelkezik
00:01:24
és itt van,
00:01:25
most már tudja, hogyan tekintheti meg a megosztott naptárakat
00:01:27
és több ütemtervet is könnyedén megjeleníthet és kezelhet.

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