OneDrive - Check Granted Shares Tutorial

Learn how to check granted shares on OneDrive. Customize access to your documents and folders in just a few clicks. Easily identify who has access to your files and manage sharing permissions. Enhance your file security with this convenient feature.

00:48
615 views

Available in Microsoft365

Objectifs :

This video aims to guide users on how to check and customize access to their documents in OneDrive, ensuring effective collaboration with their team members.

Chapitres :

Introduction to Document Access in OneDrive
Understanding who has access to your documents and how they are shared is crucial for effective collaboration. This section introduces the importance of managing document access in OneDrive.
Customizing Access to Your Document
OneDrive provides an option to customize access to your documents. This allows you to control who can view or edit your files, enhancing security and collaboration.
Steps to Manage Access
To manage access to your document, follow these steps: 1. Click on the ellipsis (three dots) next to the name of the document or folder. 2. Select 'Manage Access' from the dropdown menu. This will take you to the access management interface.
Viewing Shared Links
In the 'Manage Access' section, you will find a list of all the shares for your document. This includes: - Different share links that you can copy to share again. - A gear icon that provides additional information about the share, such as recipients and expiration dates.
Direct Access Overview
You will also see a list of people who have direct access to your document. This feature allows you to keep track of who can view or edit your files.
Next Steps
In the next video, we will cover how to modify the sharing rules for links and your collaborators, providing you with more control over your document's accessibility.

FAQ :

How do I check who has access to my OneDrive document?

To check who has access to your OneDrive document, click on the ellipsis next to the document name, then select 'Manage Access'. This will show you a list of all shares and users with direct access.

Can I customize access to my OneDrive documents?

Yes, OneDrive allows you to customize access to your documents. You can set different permissions for users and create share links with specific access levels.

What is the purpose of the gear icon in OneDrive?

The gear icon in OneDrive provides access to settings and information about the shared document, including details about recipients and expiration dates.

What happens if I set an expiration date for a share link?

If you set an expiration date for a share link, the link will no longer grant access to the document after that date, ensuring that access is temporary.

How can I modify sharing rules for my OneDrive documents?

You can modify sharing rules by going to 'Manage Access' from the ellipsis menu next to your document. From there, you can change permissions or remove access for specific users.

Quelques cas d'usages :

Collaborative Project Management

In a team project, OneDrive can be used to share documents among team members. By customizing access, project managers can ensure that only relevant team members can edit or view sensitive documents, improving collaboration and security.

Temporary Access for External Partners

When working with external partners, you can create share links with expiration dates. This allows them to access necessary documents for a limited time without compromising long-term security.

Document Review Process

During a document review process, you can share drafts with specific colleagues by managing access. This ensures that only designated reviewers can provide feedback, streamlining the review process.

Training and Onboarding

For training new employees, OneDrive can be used to share training materials. By customizing access, trainers can control who can view or edit these materials, ensuring that sensitive information is protected.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, share them with others, and access them from any device with internet connectivity.

Access Management

The process of controlling who can view or edit a document, including setting permissions for different users or groups.

Share Links

URLs generated by OneDrive that allow users to share access to a document or folder with others. These links can have different permission levels.

Ellipsis

A three-dot icon (… ) used in user interfaces to indicate that more options are available when clicked.

Gear Icon

An icon that typically represents settings or configuration options in software applications.

Expiration Date

A specified date after which a shared link or access to a document will no longer be valid.

00:00:04

and how it is shared with your collaborators.

00:00:06

Onedrive offers an option to customise access to your document.

00:00:11

To do this, click on the ellipsis next to the name of the document or folder,

00:00:15

then click on Manage Access.

00:00:19

Here. You will find a list of all the shares for this document.

00:00:23

First, the different share links, which you can copy to share again.

00:00:28

By clicking on the gear icon, you can access information about the share,

00:00:32

such as the recipients and an expiration date.

00:00:38

You will also see a list of people with direct access to your document.

00:00:42

In the next video,

00:00:43

we will cover how to modify the sharing rules for links and your collaborators.

00:00:02

para verificar quem tem acesso ao seu documento

00:00:04

e como é partilhado com os seus colaboradores.

00:00:06

O OneDrive oferece uma opção para personalizar o acesso ao seu documento.

00:00:11

Para fazer isso, clique nas reticções ao lado do nome do documento ou pasta,

00:00:15

em seguida, clique em Gerir acesso.

00:00:19

Aqui. Encontrará uma lista de todas as ações deste documento.

00:00:23

Primeiro, os diferentes links de partilha, que pode copiar para partilhar novamente.

00:00:28

Ao clicar no ícone de engrenagem, pode aceder a informações sobre a partilha,

00:00:32

tais como os destinatários e uma data de validade.

00:00:38

Também verá uma lista de pessoas com acesso directo ao seu documento.

00:00:42

No próximo vídeo,

00:00:43

abordaremos como modificar as regras de partilha para links e seus colaboradores.

00:00:02

per verificare chi ha accesso al tuo documento

00:00:04

e come viene condiviso con i tuoi collaboratori.

00:00:06

Onedrive offre un'opzione per personalizzare l'accesso al documento.

00:00:11

Per fare ciò, fai clic sui puntini di sospensione accanto al nome del documento o della cartella,

00:00:15

quindi fai clic su Gestisci accesso.

00:00:19

Qui. Troverai un elenco di tutte le condivisioni di questo documento.

00:00:23

Innanzitutto, i diversi link di condivisione, che puoi copiare per condividere nuovamente.

00:00:28

Facendo clic sull'icona a forma di ingranaggio, puoi accedere alle informazioni sulla condivisione,

00:00:32

ad esempio i destinatari e una data di scadenza.

00:00:38

Vedrai anche un elenco di persone con accesso diretto al tuo documento.

00:00:42

Nel prossimo video,

00:00:43

spiegheremo come modificare le regole di condivisione per i link e i tuoi collaboratori.

00:00:02

чтобы проверить, у кого есть доступ к вашему документу

00:00:04

и как он передается вашим коллегам.

00:00:06

Onedrive предлагает возможность настроить доступ к документу.

00:00:11

Для этого нажмите на многоточие рядом с названием документа или папки,

00:00:15

затем нажмите «Управление доступом».

00:00:19

Здесь. В этом документе вы найдете список всех акций.

00:00:23

Во-первых, различные ссылки на общий доступ, которые вы можете скопировать, чтобы снова поделиться ими.

00:00:28

Нажав на значок шестеренки, вы можете получить доступ к информации о публикации,

00:00:32

например, получатели и срок действия.

00:00:38

Вы также увидите список людей, имеющих прямой доступ к вашему документу.

00:00:42

В следующем видео

00:00:43

мы расскажем, как изменить правила обмена ссылками и вашими соавторами.

00:00:02

para comprobar quién tiene acceso a su documento

00:00:04

y cómo se comparte con tus colaboradores.

00:00:06

Onedrive ofrece la opción de personalizar el acceso a tu documento.

00:00:11

Para ello, haz clic en los puntos suspensivos situados junto al nombre del documento o la carpeta,

00:00:15

luego haga clic en Administrar acceso.

00:00:19

Aquí. Encontrará una lista de todas las acciones de este documento.

00:00:23

En primer lugar, los diferentes enlaces para compartir, que puede copiar para volver a compartirlos.

00:00:28

Al hacer clic en el icono con forma de engranaje, puedes acceder a la información sobre el contenido compartido,

00:00:32

como los destinatarios y la fecha de caducidad.

00:00:38

También verás una lista de personas con acceso directo a tu documento.

00:00:42

En el siguiente vídeo,

00:00:43

veremos cómo modificar las reglas de uso compartido para los enlaces y tus colaboradores.

00:00:02

om te controleren wie toegang heeft tot je document

00:00:04

en hoe het wordt gedeeld met je medewerkers.

00:00:06

Onedrive biedt een optie om de toegang tot je document aan te passen.

00:00:11

Klik hiervoor op de ellips naast de naam van het document of de map,

00:00:15

klik vervolgens op Toegang beheren.

00:00:19

Hier. U vindt een lijst met alle aandelen voor dit document.

00:00:23

Eerst de verschillende deellinks, die je kunt kopiëren om opnieuw te delen.

00:00:28

Door op het tandwielpictogram te klikken, krijgt u toegang tot informatie over de share,

00:00:32

zoals de ontvangers en een vervaldatum.

00:00:38

Je ziet ook een lijst met mensen die rechtstreeks toegang hebben tot je document.

00:00:42

In de volgende video

00:00:43

we bespreken hoe u de regels voor het delen van links en uw medewerkers kunt wijzigen.

00:00:02

aby sprawdzić, kto ma dostęp do Twojego dokumentu

00:00:04

i w jaki sposób jest udostępniany współpracownikom.

00:00:06

Onedrive oferuje opcję dostosowania dostępu do dokumentu.

00:00:11

Aby to zrobić, kliknij elipsę obok nazwy dokumentu lub folderu,

00:00:15

następnie kliknij Zarządzaj dostępem.

00:00:19

Tutaj. Znajdziesz listę wszystkich udziałów w tym dokumencie.

00:00:23

Po pierwsze, różne linki udostępniania, które możesz skopiować, aby ponownie udostępnić.

00:00:28

Klikając ikonę koła zębatego, możesz uzyskać dostęp do informacji o udziale,

00:00:32

takie jak odbiorcy i data wygaśnięcia.

00:00:38

Zobaczysz również listę osób z bezpośrednim dostępem do Twojego dokumentu.

00:00:42

W następnym filmie,

00:00:43

omówimy, jak modyfikować zasady udostępniania linków i współpracowników.

00:00:02

annak ellenőrzése, hogy kinek férhet hozzá a dokumentumhoz

00:00:04

és hogyan osztják meg a munkatársaival.

00:00:06

A Onedrive lehetőséget kínál a dokumentumhoz való hozzáférés testreszabására.

00:00:11

Ehhez kattintson a dokumentum vagy mappa neve melletti ellipszisre,

00:00:15

majd kattintson a Hozzáférés kezelése elemre.

00:00:19

Itt. Megtalálja a dokumentum összes megosztásának listáját.

00:00:23

Először is, a különböző megosztási hivatkozások, amelyeket másolhat újra megosztáshoz.

00:00:28

A fogaskerék ikonra kattintva hozzáférhet a megosztásról szóló információkhoz,

00:00:32

például a címzettek és a lejárati dátum.

00:00:38

Megjelenik a dokumentumhoz közvetlen hozzáféréssel rendelkező személyek listája is.

00:00:42

A következő videóban

00:00:43

bemutatjuk, hogyan módosíthatja a hivatkozások és a munkatársak megosztási szabályait.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

608 Views

Microsoft Video Training OneDrive – Intermediate

Learn to master the advanced features of Microsoft OneDrive to improve collaboration and manage your professional documents effectively.

ALL COURSES