Viva Insights - Optimize Meetings with Viva Insights Tutorial
In this video, you will learn about optimizing meetings with Microsoft Viva Insights.
The video covers how to use Viva Insights to analyze your network and communication habits, stay connected with colleagues, and improve meeting efficiency.
This will help you enhance your productivity and make the most out of your meetings using Microsoft 365.
- 1:58
- 1864 views
-
PowerPoint - Record a slide show with narration and slide timings
- 2:22
- Viewed 2672 times
-
Teams - Define your status message
- 2:13
- Viewed 2079 times
-
Viva Insights - Optimize Meetings with Viva Insights
- 1:58
- Viewed 1864 times
-
Teams Premium - Optimize meeting management with meeting templates
- 1:31
- Viewed 2345 times
-
Teams Premium - Redefine privacy for highly secure meetings
- 2:37
- Viewed 2362 times
-
Teams Premium - Unleash the potential of your collaboration with Teams Premium
- 0:59
- Viewed 2278 times
-
Edge Chromium - New Interface
- 3:02
- Viewed 3581 times
-
Edge Chromium - Extensions
- 1:31
- Viewed 2781 times
-
Analyze your network and communication habits
- 2:17
- Viewed 3351 times
-
Introducing MyAnalytics
- 1:37
- Viewed 3008 times
-
Setting your working hours
- 0:43
- Viewed 2785 times
-
Using Microsoft Viva Insights In Teams
- 0:59
- Viewed 1901 times
-
Set up a period of quiet and focus
- 2:11
- Viewed 1899 times
-
Preparing for time away from the office
- 1:24
- Viewed 1879 times
-
Using relaxation modules
- 1:32
- Viewed 1854 times
-
Exploring the viva insights interface
- 1:56
- Viewed 1838 times
-
Respecting your colleagues disconnection times
- 0:40
- Viewed 1750 times
-
Stay connected with colleagues using Microsoft Insight
- 1:31
- Viewed 1724 times
-
Upholding your right to disconnect with Viva Insights
- 1:48
- Viewed 1658 times
-
Receiving a briefing email from Viva Insights
- 0:54
- Viewed 1344 times
-
Respect your right to disconnect with Insights
- 2:26
- Viewed 1076 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 739 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 73 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 51 times
-
Creating a Report
- 2:54
- Viewed 8822 times
-
Create a PivotTable report manually
- 4:59
- Viewed 3901 times
-
Sort, filter, summarize and calculate your PivoteTable data
- 3:49
- Viewed 3598 times
-
How to track and monitor values with the Watch Window
- 2:42
- Viewed 3579 times
-
Recovering your Data from different sources
- 3:26
- Viewed 3577 times
-
Create a PivotTable and analyze your data
- 1:35
- Viewed 3568 times
-
Preparing, cleaning and transforming your Data
- 4:42
- Viewed 3388 times
-
Analyze your network and communication habits
- 2:17
- Viewed 3351 times
-
Creating and configuring a Dashboard
- 2:50
- Viewed 3312 times
-
Introduction to the Query Editor
- 2:33
- Viewed 3272 times
-
Publishing your Report through the Power BI Service
- 2:59
- Viewed 3272 times
-
Creating your Datasets
- 2:26
- Viewed 3236 times
-
Customising your Visuals
- 2:58
- Viewed 3167 times
-
Manipulating tiles in a Dashboard
- 3:26
- Viewed 3098 times
-
Consulting and using a Dashboard
- 3:08
- Viewed 3090 times
-
Improved version history
- 0:51
- Viewed 2828 times
-
Sharing and publishing your Dashboard
- 3:43
- Viewed 2771 times
-
Customising your Report
- 3:12
- Viewed 2684 times
-
XLOOKUP (Advanced metrics)
- 9:30
- Viewed 2387 times
-
Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2336 times
-
Check and share your form results
- 2:42
- Viewed 2169 times
-
XLOOKUP (Basic metrics)
- 4:19
- Viewed 2127 times
-
Manage video settings
- 1:27
- Viewed 1891 times
-
Summarize Your Notes with Copilot
- 1:45
- Viewed 1613 times
-
Receiving a briefing email from Viva Insights
- 0:54
- Viewed 1344 times
-
Draft Content Based on an Existing Document with Copilot
- 2:15
- Viewed 1028 times
-
Summarize Your Email Exchanges with Copilot
- 0:53
- Viewed 989 times
-
Summarize the Content of a Note with Copilot
- 1:03
- Viewed 896 times
-
Copilot in Teams Conversations
- 2:47
- Viewed 867 times
-
Copilot After Teams Meetings
- 1:43
- Viewed 814 times
-
Analyze and Write Content Based on a File
- 2:16
- Viewed 811 times
-
Copilot During Teams Meetings
- 3:29
- Viewed 780 times
-
Analyze Team Dynamics
- 1:19
- Viewed 705 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 307 times
-
Organize into Folders
- 01:57
- Viewed 134 times
-
Sort and filter emails
- 02:51
- Viewed 128 times
-
Process an incoming message
- 01:53
- Viewed 116 times
-
Manage Views
- 02:36
- Viewed 108 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 97 times
-
Clean Up Your Inbox
- 01:18
- Viewed 81 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 81 times
-
Make changes to a text
- 01:05
- Viewed 81 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 73 times
-
Easily Sort Your Mails
- 01:38
- Viewed 62 times
-
Use Categories
- 02:51
- Viewed 55 times
-
Use a Copilot Agent
- 01:24
- Viewed 20 times
-
Modify with Pages
- 01:20
- Viewed 20 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 33 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 18 times
-
Generate the email for the recipient
- 00:44
- Viewed 24 times
-
Action Function
- 04:18
- Viewed 21 times
-
Search Function
- 03:42
- Viewed 32 times
-
Date and Time Function
- 02:53
- Viewed 22 times
-
Logical Function
- 03:14
- Viewed 41 times
-
Text Function
- 03:25
- Viewed 29 times
-
Basic Function
- 02:35
- Viewed 20 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 32 times
-
Introduction to Power Fx
- 01:09
- Viewed 24 times
-
The New Calendar
- 03:14
- Viewed 47 times
-
Sections
- 02:34
- Viewed 23 times
-
Customizing Views
- 03:25
- Viewed 21 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 46 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 32 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 31 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 20 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Use the narrative Builder
- 01:31
- Viewed 48 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 41 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 46 times
-
Share a document with copilot
- 00:36
- Viewed 40 times
-
Configurate a page with copilot
- 01:47
- Viewed 51 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 79 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 73 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 75 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 109 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 124 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 125 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 155 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 120 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 54 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 135 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 61 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 65 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 174 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 48 times
-
Share Power Automate Flows
- 02:20
- Viewed 50 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 56 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 56 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 58 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 78 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 51 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 126 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 157 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 105 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 100 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 77 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 53 times
-
Discover the “Build Space”
- 02:26
- Viewed 44 times
-
The Power Automate Mobile App
- 01:39
- Viewed 44 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 60 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 58 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 49 times
-
Access Power Automate for the Web
- 01:25
- Viewed 63 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 63 times
-
Add a third-party application
- 02:40
- Viewed 87 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 78 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 77 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 70 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 54 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 95 times
-
Share a document securely with Outlook
- 02:21
- Viewed 63 times
-
Block a sender
- 01:54
- Viewed 89 times
-
Identify a fraudulent email
- 02:06
- Viewed 63 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 57 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 76 times
-
Protect an email by encrypting
- 01:10
- Viewed 56 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 53 times
-
Recover deleted items
- 01:09
- Viewed 148 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 80 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 52 times
-
Use a Shared Mailbox
- 01:18
- Viewed 84 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 62 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 83 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 54 times
-
Calendar Delegation Setup
- 01:21
- Viewed 80 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 145 times
-
Make changes to a text
- 01:05
- Viewed 81 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 72 times
-
Search from emails with Copilot
- 00:53
- Viewed 338 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 63 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 85 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 73 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 64 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 60 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 101 times
-
Generate formulas from a concept
- 01:02
- Viewed 64 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 81 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 97 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 123 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 88 times
-
Create a Meeting Poll
- 02:48
- Viewed 80 times
-
Display Three Time Zones
- 01:52
- Viewed 55 times
-
View Other Calendars
- 00:50
- Viewed 78 times
-
Open a Shared Calendar
- 01:29
- Viewed 80 times
-
Share Your Calendar
- 01:54
- Viewed 81 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 63 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 62 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 62 times
-
Translate Emails in Outlook
- 01:32
- Viewed 72 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 58 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 79 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 58 times
-
Improve Email Accessibility
- 02:02
- Viewed 67 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 73 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 73 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 51 times
-
Delay Email Delivery
- 01:10
- Viewed 72 times
-
Use Conversation View
- 01:47
- Viewed 59 times
-
Clean Up Your Inbox
- 01:18
- Viewed 81 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 307 times
-
Use Categories
- 02:51
- Viewed 55 times
-
Easily Sort Your Mails
- 01:38
- Viewed 62 times
-
Automate Routine Actions
- 02:19
- Viewed 63 times
-
Create an Email Template
- 01:40
- Viewed 85 times
-
Create a task from a message
- 02:00
- Viewed 112 times
-
Share a task list
- 03:10
- Viewed 120 times
-
Create a task or reminder
- 01:50
- Viewed 123 times
-
Task Module Overview
- 01:56
- Viewed 146 times
-
Manage Teams online meeting options
- 01:56
- Viewed 121 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 207 times
-
Create a reminder for yourself
- 01:59
- Viewed 126 times
-
Respond to a meeting
- 01:00
- Viewed 127 times
-
Create an appointment or meeting
- 01:44
- Viewed 132 times
-
Create different types of events
- 01:46
- Viewed 134 times
-
Edit and customize views
- 01:55
- Viewed 141 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 140 times
-
Search options
- 01:23
- Viewed 114 times
-
Sort and filter emails
- 02:51
- Viewed 128 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 192 times
-
The Bcc Field in Detail
- 01:53
- Viewed 123 times
-
Save and Print a Message
- 01:48
- Viewed 138 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 169 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 128 times
-
Process an incoming message
- 01:53
- Viewed 116 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 144 times
-
Organize into Folders
- 01:57
- Viewed 134 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 123 times
-
Create and add a signature to messages
- 01:26
- Viewed 134 times
-
Manage new message notifications
- 01:40
- Viewed 115 times
-
Change the default font of your emails
- 01:05
- Viewed 119 times
-
Manage Views
- 02:36
- Viewed 108 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 163 times
-
Explore the Interface
- 03:22
- Viewed 121 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 127 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 219 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 242 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 209 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 252 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 188 times
-
Manage Storage Space
- 02:08
- Viewed 236 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 228 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 253 times
-
Make a File Request
- 01:24
- Viewed 253 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 233 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 243 times
-
Modify Sharing Rules
- 00:53
- Viewed 240 times
-
Check Granted Shares
- 00:48
- Viewed 228 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 248 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 213 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 240 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 250 times
-
Search for Documents
- 01:31
- Viewed 223 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 305 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 243 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 237 times
-
Edit, Delete a Share
- 02:16
- Viewed 292 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 238 times
-
Power and Manage OneDrive
- 01:36
- Viewed 229 times
-
What is OneDrive ?
- 01:14
- Viewed 435 times
Objectifs :
This document aims to provide a comprehensive overview of the Productivity tab in Viva Insights, detailing its features and benefits for enhancing work efficiency and meeting management.
Chapitres :
-
Introduction to the Productivity Tab
The Productivity tab in Viva Insights serves as a centralized hub for information and actions designed to improve work efficiency. It offers tools that help users manage their meetings effectively, ensuring a balance between productivity and team well-being. -
Creating Customized Meeting Plans
Users can create tailored meeting plans for their teams by clicking on the designated area within the Productivity tab. This feature allows customization of meeting settings according to personal preferences, such as: - Shortening meeting durations - Allowing breaks between consecutive meetings - Promoting overall team well-being These adjustments help in maintaining a healthy work-life balance. -
Enhancing Participation and Feedback
To boost participation from remote team members, the tool automates the addition of a Teams meeting link. Furthermore, it encourages soliciting feedback from attendees, which is crucial for the ongoing improvement of meeting practices. Gathering insights into both the positive aspects of meetings and areas needing enhancement is vital for effective team collaboration. -
Analyzing Meeting Data
The Productivity tab provides detailed statistics related to meetings. Viva Insights utilizes the categories assigned to meetings in the user's calendar, allowing for: - Assessment of time allocation for different meetings - Sorting of information over various time frames (past three months, last four weeks, or upcoming four weeks) This targeted view helps users understand their meeting habits better. -
Reviewing Meeting and Communication Habits
Users can review their meeting and communication habits through the data provided, which includes: - Meeting duration - Absence of overlap in scheduling - Adherence to meeting end times - Scheduling during working hours This visualization enables users to adjust their habits, allocate more time for individual work, and set aside specific slots for focused tasks. -
Suggested Tasks and Action Items
The final section of the Productivity tab highlights suggested tasks based on: - Emails - Teams conversations - Meetings requiring a response By utilizing these Viva Insights tools, users can optimize the planning and execution of their meetings, fostering a more productive and inclusive environment for their teams. -
Conclusion
In summary, the Productivity tab in Viva Insights is a powerful tool that enhances meeting management and work efficiency. By leveraging its features, users can create customized meeting plans, analyze their meeting habits, and cultivate a more productive work environment, ultimately benefiting both individual and team performance.
FAQ :
What is the purpose of the Productivity tab?
The Productivity tab centralizes information and actions to enhance work efficiency, allowing users to manage their meetings and communication habits effectively.
How can I create a customized meeting plan?
You can create a customized meeting plan by accessing the Productivity tab and adjusting your meeting settings based on your preferences, such as duration and breaks.
What is Viva Insights?
Viva Insights is a tool that provides analytics on your meetings and communication habits, helping you assess how you allocate your time and improve your productivity.
How can I solicit feedback from meeting attendees?
You can solicit feedback by asking attendees for their input on the meeting's effectiveness and areas for improvement, which can be done through surveys or direct communication.
What criteria does Viva Insights analyze?
Viva Insights analyzes criteria such as meeting duration, absence of overlap, adherence to meeting end times, and scheduling during working hours.
What are suggested tasks in the Productivity tab?
Suggested tasks are actions recommended based on your emails, Teams conversations, and meetings that require a response, helping you prioritize your workload.
Quelques cas d'usages :
Improving Meeting Efficiency
By utilizing the Productivity tab, managers can create customized meeting plans that shorten meeting durations and include breaks, leading to more efficient use of time and improved team well-being.
Enhancing Remote Team Participation
Using the automated addition of Teams meeting links, organizations can boost participation from remote team members, ensuring everyone is included in discussions.
Analyzing Communication Habits
Teams can leverage Viva Insights to review their communication habits, identifying areas for improvement such as reducing meeting overlap and adhering to scheduled times.
Soliciting Feedback for Continuous Improvement
Organizations can implement feedback solicitation practices after meetings to gather insights from attendees, fostering a culture of continuous improvement.
Task Management and Prioritization
By utilizing suggested tasks from the Productivity tab, professionals can prioritize their workload effectively, ensuring timely responses to important communications.
Glossaire :
Productivity tab
A feature that provides centralized information and actions to enhance work efficiency.
Customized meeting plan
A tailored schedule for meetings that can be adjusted based on team preferences, including duration and breaks.
Teams meeting link
A URL that allows participants to join a Microsoft Teams meeting, facilitating remote participation.
Feedback solicitation
The process of requesting input from meeting attendees to improve future meetings.
Viva Insights
A tool that provides analytics and insights related to meetings and communication habits.
Meeting categories
Classifications assigned to meetings in a calendar that help in assessing time allocation.
Absence of overlap
A criterion indicating that meetings do not conflict with one another in scheduling.
Suggested tasks
Recommended actions based on emails, Teams conversations, and meetings that require a response.