Copilot - Analyze and Write Content Based on a File Tutorial
Discover how to analyze and write content based on a file with the Microsoft 365 Conversations application. Tap into artificial intelligence to enhance company content, meetings, contacts, and emails. Learn the secrets of Copilot Lab and find new ways to improve your content creation process.
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What can Copilot do for you ?
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Creating a Form with Copilot
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Precise task in conversational AI
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The importance of context in your requests
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Personality and tone for a realistic rendering
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Survey Consumer Satisfaction Panel
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Structure Your Product Launch Project
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Basics of prompting with conversational AI
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Format and example for optimal results
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What is a prompt ?
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Access Copilot
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Particularities of Personal and Professional Copilot Accounts
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Extract Invoice Data and Generate a Pivot Table
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Analyzing a OneDrive file with Copilot
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Use the narrative Builder
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Using Copilot in OneNote with Right-Click
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Microsoft Copilot Academy
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Data Privacy in Copilot
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Other Coaches
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Use the Copilot pane
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Process text
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Configure a Copilot Agent
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Rewrite with Copilot
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Add new actions
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Create a first action
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Copilot Studio agent settings
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Creating a Report
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Recovering your Data from different sources
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Create a PivotTable and analyze your data
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Sort, filter, summarize and calculate your PivoteTable data
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How to track and monitor values with the Watch Window
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Preparing, cleaning and transforming your Data
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Creating your Datasets
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Introduction to the Query Editor
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Customising your Visuals
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Improved version history
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Sharing and publishing your Dashboard
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Customising your Report
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XLOOKUP (Advanced metrics)
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Copilot During Teams Meetings
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Process an incoming message
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Organize into Folders
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Manage Views
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Analyzing a OneDrive file with Copilot
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Use Categories
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Clean Up Your Inbox
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Easily Sort Your Mails
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Introduction to PowerBI
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Objectifs :
This video aims to demonstrate how to effectively utilize the Microsoft 365 Conversations application, particularly focusing on the integration of artificial intelligence to enhance productivity through file analysis, summarization, and document completion.
Chapitres :
-
Introduction to Microsoft 365 Conversations
The Microsoft 365 Conversations application, accessible via the web or directly through Teams, allows users to leverage artificial intelligence to interact with company content, including files, meetings, contacts, and emails. This video will specifically explore how to utilize AI for file analysis. -
Using Prompts for File Analysis
Users can find various prompts on the home page or in the Copilot Lab that suggest including their content for analysis. This section will highlight examples of prompts that can be tested and used daily to enhance productivity. -
Submitting Files for Analysis
To analyze files, users can easily add them by clicking on the symbol or the paper clip icon in the message area. For instance, submitting a CV in PDF format to Copilot allows users to request a summary, extracting key points efficiently and saving valuable time. -
Extracting Key Information from CVs
After submitting the CV, users can ask Copilot for detailed information about the candidate's skills and major professional experiences. This feature aids in determining if the CV aligns with recruitment needs, although it is essential to supplement AI insights with personal evaluations. -
Document Analysis with Word
Copilot also facilitates the extraction of key points from Word documents. For example, users can request the five important points related to a text on the history of France, streamlining the information retrieval process. -
Completing Documents with FAQs
Another practical application of Copilot is completing documents, such as procedures for installing and configuring new PC equipment. Users can quickly generate an FAQ section, enhancing the document's comprehensiveness. -
AI Assistance with Emails and Meetings
Beyond file analysis, Copilot can write or analyze content based on emails, contacts, and even meeting recordings and transcriptions. This functionality positions Copilot as a valuable daily assistant, streamlining various tasks. -
Conclusion
In summary, the Microsoft 365 Conversations application, with its AI capabilities, significantly enhances productivity by simplifying file analysis, summarization, and document completion. By integrating these tools into daily workflows, users can save time and improve efficiency in their tasks.
FAQ :
What is Microsoft 365 Conversations?
Microsoft 365 Conversations is a feature that enables users to interact with AI to gather insights and information related to their company files, meetings, contacts, and emails.
How does Copilot assist with CV analysis?
Copilot can analyze a CV by generating summaries, extracting key points, and providing insights about the candidate's skills and experiences, helping to streamline the recruitment process.
Can I use Copilot to summarize documents other than CVs?
Yes, Copilot can summarize various types of documents, including Word files, by extracting important points and generating concise summaries.
What file formats does Copilot support?
Copilot supports various file formats, including PDF for CVs and Word documents, allowing users to analyze and summarize content from these files.
How can I add files for Copilot to analyze?
Files can be added for analysis by using the symbol or the paper clip icon in the message area of the Microsoft 365 application.
Is it advisable to rely solely on AI for recruitment decisions?
While AI can provide valuable insights, it is not advisable to base recruitment decisions solely on AI analysis. It should be used as a tool to assist in the decision-making process.
Quelques cas d'usages :
Recruitment Process Enhancement
Using Copilot to analyze CVs can significantly enhance the recruitment process by quickly summarizing candidates' qualifications and experiences, allowing recruiters to focus on the most relevant candidates.
Document Summarization
Professionals can use Copilot to summarize lengthy documents, such as reports or research papers, saving time and improving productivity by quickly identifying key points.
Creating FAQs for Procedures
When developing procedural documents, users can leverage Copilot to generate an FAQ section, ensuring that common questions are addressed efficiently and enhancing the document's usability.
Meeting Insights Extraction
Copilot can analyze meeting recordings and transcriptions to extract key insights and action items, helping teams stay organized and focused on follow-up tasks.
Content Generation for Emails
Users can utilize Copilot to draft or analyze email content, ensuring clear communication and saving time in the email composition process.
Glossaire :
Microsoft 365 Conversations
A feature within Microsoft 365 that allows users to engage in discussions and solicit information through artificial intelligence related to company content, files, meetings, contacts, or emails.
Copilot
An AI-powered assistant integrated into Microsoft 365 applications that helps users by generating summaries, extracting key points, and providing insights based on the content provided.
CV
Curriculum Vitae, a document that outlines an individual's professional qualifications, experiences, and skills, often used in job applications.
Portable Document Format, a file format used to present documents in a manner independent of application software, hardware, and operating systems.
FAQ
Frequently Asked Questions, a section that provides answers to common queries related to a specific topic or document.
AI
Artificial Intelligence, the simulation of human intelligence processes by machines, especially computer systems, used here to analyze and summarize content.
Word
Microsoft Word, a word processing application that allows users to create, edit, and format text documents.