SharePoint (Modern Sites) - Choose expiration and permissions options for links opened to anyone Tutorial

Learn how to choose expiration and permissions options for links opened to anyone in SharePoint. Discover how to set an expiration date, control access, and ensure secure sharing of files and folders. Join us to maximize the potential of Microsoft 365 in your organization!

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Objectifs :

This document aims to provide a comprehensive guide on managing link expiration settings in OneDrive through the SharePoint Admin Center, specifically focusing on changing the default expiration period for shared links.

Chapitres :

  1. Introduction to OneDrive Link Sharing
    In our company, we have been utilizing Microsoft 365 for an extended period. Recently, our colleagues have been sharing folders and files via OneDrive using various types of links. Notably, the 'Anyone' link option allows sharing without requiring sign-in, making it convenient for collaboration.
  2. Understanding Link Expiration Settings
    Currently, shared links in OneDrive have an expiration date set to 30 days after they are sent. This setting was established by my predecessor, and as the new admin, I aim to modify this expiration period to better suit our needs.
  3. Accessing the SharePoint Admin Center
    To change the link expiration settings, I will navigate to the SharePoint Admin Center. Here are the steps to follow: 1. Open the SharePoint Admin Center. 2. Go to the 'Policies' section. 3. Select the 'Sharing' menu.
  4. Modifying Link Expiration Settings
    Once in the Sharing menu, I will scroll down to locate the expiration and permission options for shared links. The current setting allows links to expire within a specified number of days. I will adjust this setting to 40 days to provide users with more flexibility.
  5. Saving Changes
    After making the necessary adjustments, it is crucial to scroll to the bottom of the page and click on 'Save' to ensure that the new expiration settings are applied.
  6. Conclusion
    By following these steps, I can successfully change the expiration period for shared links in OneDrive. This adjustment will enhance our file-sharing capabilities and improve collaboration among colleagues.

FAQ :

What is Microsoft 365?

Microsoft 365 is a cloud-based suite of productivity applications and services that includes tools like Word, Excel, PowerPoint, OneDrive, and SharePoint, designed to enhance collaboration and productivity.

How can I share files using OneDrive?

You can share files in OneDrive by generating a shareable link that can be sent to others. You can choose different types of links, including those that do not require sign-in.

What is the SharePoint Admin Center?

The SharePoint Admin Center is a management interface that allows administrators to configure settings, manage user permissions, and oversee SharePoint sites within an organization.

How do I change the expiration date for shared links in SharePoint?

To change the expiration date for shared links, go to the SharePoint Admin Center, navigate to the Policies section, and adjust the expiration settings under the Sharing menu.

What happens when a shared link expires?

When a shared link expires, users will no longer be able to access the files or folders associated with that link, and they will need a new link to regain access.

Quelques cas d'usages :

Collaborative Project Management

Teams can use OneDrive to share project files and folders with external partners. By setting expiration dates on shared links, they can ensure that access is limited to the duration of the project, enhancing security.

Document Review Process

In a document review process, a company can share draft documents with stakeholders using OneDrive links. By configuring permissions and expiration dates, they can control who can view or edit the documents and for how long.

Training and Onboarding

During employee onboarding, HR can share training materials via OneDrive. By using links that expire after a certain period, they can ensure that new hires have access only during their training phase.

Client File Sharing

Consultants can share client reports and presentations through OneDrive. By setting expiration dates on the links, they can protect sensitive information and ensure that clients only have access for a limited time.

Glossaire :

Microsoft 365

A cloud-based suite of productivity applications and services offered by Microsoft, including tools like Word, Excel, PowerPoint, OneDrive, and SharePoint.

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, share them with others, and access them from any device.

SharePoint Admin Center

A web-based management interface for SharePoint that allows administrators to manage settings, policies, and user permissions for SharePoint sites.

Expiration date

A specified date after which a shared link or access to a resource is no longer valid or accessible.

Sharing menu

A section within the SharePoint Admin Center where administrators can configure sharing settings and permissions for files and folders.

Stead link

A type of link that allows users to share files or folders with specific permissions and expiration settings.

Permissions

Settings that determine what actions users can perform on shared files or folders, such as view, edit, or share.

résultat(s)
00:00:00
We have been using Microsoft 365
00:00:02
for quite some time now in our
00:00:05
company and as of today when our
00:00:08
colleagues try to use OneDrive,
00:00:10
they can share their folders and files
00:00:13
using any different type of links.
00:00:15
We have left them opened for usage.
00:00:18
Even the anyone link the one
00:00:21
doesn't require a sign in.
00:00:23
We can see right here that this
00:00:25
lingo has an expiration date set
00:00:28
30 days after the sending of.
00:00:31
Stead link This has been set up
00:00:33
by my predecessor and I would like
00:00:35
to change it as the new admin.
00:00:37
To do so, I'm going to start by going to
00:00:40
the SharePoint Admin Center in Policies.
00:00:43
Then Sharing menu.
00:00:46
When I Scroll down, I can find.
00:00:49
The expiration and permission
00:00:52
options for set links.
00:00:54
These links must expire within
00:00:57
these many days.
00:00:59
For example, let's put them at 40 days.
00:01:01
Do not forget to scroll at the bottom
00:01:05
of the page and click on save.

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résultat(s)
00:00:00
Temos utilizado o Microsoft 365
00:00:02
já há algum tempo no nosso
00:00:05
empresa e a partir de hoje quando a nossa
00:00:08
os colegas tentam usar o OneDrive,
00:00:10
podem partilhar as suas pastas e ficheiros
00:00:13
utilizando qualquer tipo diferente de links.
00:00:15
Deixámo-los abertos para utilização.
00:00:18
Até quem liga aquele
00:00:21
não requer início de sessão.
00:00:23
Podemos ver aqui que este
00:00:25
o lingo tem uma data de validade definida
00:00:28
30 dias após o envio do.
00:00:31
Stead link Isto foi configurado
00:00:33
pelo meu antecessor e eu gostaria
00:00:35
para alterá-lo como o novo administrador.
00:00:37
Para isso, vou começar por ir
00:00:40
o Centro de administração do SharePoint em Políticas.
00:00:43
Em seguida, o menu Partilhar.
00:00:46
Quando rolo para baixo, posso encontrar.
00:00:49
O vencimento e a permissão
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opções para definir links.
00:00:54
Estes links devem expirar dentro
00:00:57
nestes muitos dias.
00:00:59
Por exemplo, vamos colocá-los em 40 dias.
00:01:01
Não se esqueça de rolar na parte inferior
00:01:05
da página e clique em Salvar.

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résultat(s)
00:00:00
Stiamo usando Microsoft 365
00:00:02
da un po' di tempo nel nostro
00:00:05
azienda e ad oggi quando il nostro
00:00:08
i colleghi cercano di usare OneDrive,
00:00:10
possono condividere le loro cartelle e i loro file
00:00:13
utilizzando qualsiasi tipo diverso di link.
00:00:15
Li abbiamo lasciati aperti per l'uso.
00:00:18
Anche qualcuno collega quello
00:00:21
non richiede un accesso.
00:00:23
Possiamo vedere proprio qui che questo
00:00:25
lingo ha una data di scadenza impostata
00:00:28
30 giorni dopo l'invio di.
00:00:31
Stead link Questo è stato impostato
00:00:33
del mio predecessore e vorrei
00:00:35
per cambiarlo come nuovo amministratore.
00:00:37
Per farlo, inizierò andando a
00:00:40
il Centro di amministrazione di SharePoint in Politiche.
00:00:43
Quindi il menu Condivisione.
00:00:46
Quando scorro verso il basso, posso trovare.
00:00:49
La scadenza e il permesso
00:00:52
opzioni per i collegamenti impostati.
00:00:54
Questi link devono scadere entro
00:00:57
in questi molti giorni.
00:00:59
Ad esempio, mettiamoli a 40 giorni.
00:01:01
Non dimenticare di scorrere verso il basso
00:01:05
della pagina e clicca su salva.

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résultat(s)
00:00:00
Мы используем Microsoft 365
00:00:02
уже довольно давно в нашем
00:00:05
в компании, и на сегодняшний день, когда наша
00:00:08
коллеги пытаются использовать OneDrive,
00:00:10
они могут делиться своими папками и файлами
00:00:13
используя любые другие типы ссылок.
00:00:15
Мы оставили их открытыми для использования.
00:00:18
Даже те, кто на них ссылается
00:00:21
не требует входа в систему.
00:00:23
Здесь мы видим, что это
00:00:25
У жаргона установлен срок годности
00:00:28
через 30 дней после отправки.
00:00:31
Ссылка на сайт: она настроена
00:00:33
моим предшественником, и я хотел бы
00:00:35
изменить его в качестве нового администратора.
00:00:37
Для этого я начну с перехода к
00:00:40
Центр администрирования SharePoint в разделе «Политики».
00:00:43
Затем меню «Общий доступ».
00:00:46
Прокрутив страницу вниз, я смогу найти.
00:00:49
Срок действия и разрешение
00:00:52
варианты набора ссылок.
00:00:54
Срок действия этих ссылок должен истечь в течение
00:00:57
за эти много дней.
00:00:59
Например, давайте предположим, что они составят 40 дней.
00:01:01
Не забудьте прокрутить страницу внизу
00:01:05
страницы и нажмите «Сохранить».

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résultat(s)
00:00:00
Hemos estado usando Microsoft 365
00:00:02
desde hace bastante tiempo en nuestro
00:00:05
empresa y, a partir de hoy, cuando nuestro
00:00:08
los colegas intentan usar OneDrive,
00:00:10
pueden compartir sus carpetas y archivos
00:00:13
utilizando cualquier tipo de enlace diferente.
00:00:15
Los hemos dejado abiertos para su uso.
00:00:18
Incluso si alguien lo vincula
00:00:21
no requiere iniciar sesión.
00:00:23
Aquí podemos ver que esto
00:00:25
La jerga tiene una fecha de caducidad establecida
00:00:28
30 días después del envío de.
00:00:31
Stead link Esto se ha configurado
00:00:33
de mi predecesor y me gustaría
00:00:35
para cambiarlo como nuevo administrador.
00:00:37
Para hacerlo, voy a empezar por ir a
00:00:40
el Centro de administración de SharePoint en Políticas.
00:00:43
A continuación, el menú Compartir.
00:00:46
Cuando me desplazo hacia abajo, puedo encontrar.
00:00:49
La caducidad y el permiso
00:00:52
opciones para establecer enlaces.
00:00:54
Estos enlaces deben caducar dentro de
00:00:57
todos estos días.
00:00:59
Por ejemplo, pongámoslos en 40 días.
00:01:01
No olvides desplazarte hasta la parte inferior
00:01:05
salga de la página y haga clic en guardar.

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résultat(s)
00:00:00
We hebben Microsoft 365 gebruikt
00:00:02
al geruime tijd in onze
00:00:05
bedrijf en vanaf vandaag wanneer onze
00:00:08
collega's proberen OneDrive te gebruiken,
00:00:10
ze kunnen hun mappen en bestanden delen
00:00:13
met behulp van verschillende soorten links.
00:00:15
We hebben ze open gelaten voor gebruik.
00:00:18
Zelfs wie dan ook die link
00:00:21
je hoeft niet in te loggen.
00:00:23
We kunnen hier zien dat dit
00:00:25
lingo heeft een houdbaarheidsdatum ingesteld
00:00:28
30 dagen na de verzending van.
00:00:31
Stead link Dit is ingesteld
00:00:33
door mijn voorganger en ik zou graag
00:00:35
om het als nieuwe beheerder te wijzigen.
00:00:37
Om dit te doen, ga ik beginnen met naar
00:00:40
het SharePoint Admin Center in Policies.
00:00:43
Vervolgens het menu Delen.
00:00:46
Als ik naar beneden scroll, kan ik het vinden.
00:00:49
De vervaldatum en toestemming
00:00:52
opties voor het instellen van links.
00:00:54
Deze links moeten vervallen binnen
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deze vele dagen.
00:00:59
Laten we ze bijvoorbeeld op 40 dagen zetten.
00:01:01
Vergeet niet onderaan te scrollen
00:01:05
van de pagina en klik op opslaan.

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résultat(s)
00:00:00
Korzystamy z Microsoft 365
00:00:02
Już od dłuższego czasu w naszym
00:00:05
Firma i na dzień dzisiejszy, kiedy nasze
00:00:08
koledzy próbują korzystać z OneDrive,
00:00:10
mogą udostępniać swoje foldery i pliki
00:00:13
przy użyciu dowolnego rodzaju linków.
00:00:15
Zostawiliśmy je otwarte do użytku.
00:00:18
Nawet każdy łączy ten jeden
00:00:21
nie wymaga logowania.
00:00:23
Widzimy tutaj, że to
00:00:25
lingo ma ustawioną datę ważności
00:00:28
30 dni po wysłaniu.
00:00:31
Stead link To zostało skonfigurowane
00:00:33
przez mojego poprzednika i chciałbym
00:00:35
aby zmienić go jako nowego administratora.
00:00:37
Aby to zrobić, zacznę od pójścia do
00:00:40
Centrum administracyjne programu SharePoint w Zasadach.
00:00:43
Następnie menu Udostępnianie.
00:00:46
Kiedy przewijam w dół, mogę znaleźć.
00:00:49
Wygaśnięcie i pozwolenie
00:00:52
Opcje ustawiania linków.
00:00:54
Linki te muszą wygasnąć w
00:00:57
przez te wiele dni.
00:00:59
Na przykład umieśćmy je na 40 dni.
00:01:01
Nie zapomnij przewijać na dole
00:01:05
strony i kliknij Zapisz.

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résultat(s)
00:00:00
A Microsoft 365-et használtuk
00:00:02
már jó ideje a mi
00:00:05
Társaságunk és a mai naptól, amikor a mi
00:00:08
kollégák megpróbálják használni a OneDrive-ot,
00:00:10
megoszthatják mappáikat és fájljaikat
00:00:13
bármilyen különböző típusú hivatkozást használva.
00:00:15
Használatra nyitva hagytuk őket.
00:00:18
Még bárki is összekapcsolja az egyet
00:00:21
nem igényel bejelentkezést.
00:00:23
Itt láthatjuk, hogy ez
00:00:25
a lingo lejárati dátuma van beállítva
00:00:28
30 nappal a küldés után.
00:00:31
Stead link Ez be van állítva
00:00:33
elődöm által, és szeretném
00:00:35
hogy új rendszergazdaként változtassuk meg.
00:00:37
Hogy ezt megtegyem, azzal kezdem, hogy megyek
00:00:40
a SharePoint felügyeleti központ a házirendekben.
00:00:43
Ezután Megosztás menü.
00:00:46
Ha lefelé görgetek, találom.
00:00:49
A lejárat és az engedély
00:00:52
beállítások a hivatkozások beállításához.
00:00:54
Ezeknek a linkeknek lejárniuk kell
00:00:57
ezekben a sok napokban.
00:00:59
Például tegyük őket 40 napra.
00:01:01
Ne felejtse el görgetni az alján
00:01:05
az oldalról, és kattintson a Mentés gombra.

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