OneDrive - Protect My Document with a Password and Expiration Date Tutorial
Learn how to protect your document by adding a password and expiration date. This feature provides extra security when sharing documents. Find out how to enable the 'anyone with the link' sharing option while ensuring compliance with your company’s permissions. Enhance your file security with OneDrive.
- 01:02
- 452 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2531 times
-
Copilot (licence) - Use Copilot with Right-Click
- 02:50
- Viewed 1508 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 5449 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1591 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 7098 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14759 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 3152 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5410 times
-
The Interface
- 1:49
- Viewed 3760 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3482 times
-
Work Offline
- 1:10
- Viewed 3449 times
-
Create Documents Directly in OneDrive
- 0:56
- Viewed 2690 times
-
Scan documents
- 1:30
- Viewed 2672 times
-
What is OneDrive ?
- 01:14
- Viewed 2531 times
-
Find Documents and Folders Shared with You
- 1:04
- Viewed 2524 times
-
Save Documents in OneDrive from Other Apps
- 1:08
- Viewed 2518 times
-
Share Documents
- 2:05
- Viewed 2335 times
-
Open and Edit Documents in OneDrive
- 0:30
- Viewed 1942 times
-
Edit, Delete a Share
- 02:16
- Viewed 1591 times
-
Leveraging OneDrive Logic in Your Loop
- 01:01
- Viewed 1526 times
-
Store files in conversations
- 1:38
- Viewed 1104 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 834 times
-
Make a File Request
- 01:24
- Viewed 645 times
-
Check Granted Shares
- 00:48
- Viewed 615 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 539 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 519 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 490 times
-
Modify Sharing Rules
- 00:53
- Viewed 460 times
-
Manage Storage Space
- 02:08
- Viewed 457 times
-
Search for Documents
- 01:31
- Viewed 452 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 438 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 433 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 432 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 424 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 413 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 408 times
-
Power and Manage OneDrive
- 01:36
- Viewed 406 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 394 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 349 times
-
Share a document securely with Outlook
- 02:21
- Viewed 318 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 299 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 10033 times
-
Protect a document shared by password
- 1:41
- Viewed 9934 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 5414 times
-
How do I block a sender?
- 1:01
- Viewed 4248 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3887 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3632 times
-
Create and manage team channel
- 1:51
- Viewed 3555 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3482 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3408 times
-
Manage permissions
- 1:10
- Viewed 3367 times
-
Restrict a document to reading only
- 1:03
- Viewed 3340 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3286 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3170 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3149 times
-
Creating a personalized permission level
- 2:46
- Viewed 3079 times
-
Targeting content using a specific audience
- 3:35
- Viewed 3057 times
-
Checking the granted shares
- 2:27
- Viewed 3037 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 3024 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2966 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2959 times
-
Creating a permission group
- 3:53
- Viewed 2879 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2794 times
-
General security practices in Outlook
- 1:03
- Viewed 2789 times
-
Manage permissions
- 1:03
- Viewed 1732 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1112 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 901 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 897 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 872 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 855 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 854 times
-
Recover deleted items
- 01:09
- Viewed 641 times
-
Check Granted Shares
- 00:48
- Viewed 615 times
-
Modify Sharing Rules
- 00:53
- Viewed 460 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 424 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 413 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 412 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 394 times
-
Block a sender
- 01:54
- Viewed 393 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 328 times
-
Share a document securely with Outlook
- 02:21
- Viewed 318 times
-
Identify a fraudulent email
- 02:06
- Viewed 316 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 306 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 297 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 277 times
-
Protect an email by encrypting
- 01:10
- Viewed 273 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 266 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 210 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 155 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 4 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 5 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 4 times
-
Relevant views to highlight your information
- 01:52
- Viewed 10 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 5 times
-
A well-structured form for easy entry
- 01:17
- Viewed 5 times
-
The right column type for each data set
- 02:35
- Viewed 4 times
-
Custom columns to match your needs
- 02:09
- Viewed 4 times
-
Smooth updates and management for any list
- 01:06
- Viewed 5 times
-
Simple ways to add data to your list
- 01:06
- Viewed 4 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 5 times
-
A fully custom list built from scratch
- 01:34
- Viewed 6 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 6 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 8 times
-
The essentials of the Lists interface
- 02:01
- Viewed 6 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 6 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 47 times
-
Format and example for optimal results
- 02:03
- Viewed 50 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 41 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 108 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 39 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 43 times
-
Extract Text from an Image
- 01:07
- Viewed 69 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 128 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 140 times
-
Query an Attached Meeting
- 01:51
- Viewed 52 times
-
Plan with Copilot
- 01:15
- Viewed 82 times
-
Share Requests with Your Team
- 03:07
- Viewed 132 times
-
Translate a presentation
- 01:38
- Viewed 59 times
-
Generate a Video
- 01:49
- Viewed 65 times
-
Add Speaker Notes
- 00:56
- Viewed 64 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 134 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 125 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 143 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 183 times
-
Copilot at the service of project reports
- 02:36
- Viewed 153 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 153 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 289 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 154 times
-
Project mode
- 01:31
- Viewed 150 times
-
Create an agent for a team
- 01:53
- Viewed 267 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 264 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 120 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 268 times
-
Copilot Studio agent settings
- 01:33
- Viewed 110 times
-
Add new actions
- 01:54
- Viewed 267 times
-
Create a first action
- 01:59
- Viewed 257 times
-
Manage topics
- 01:51
- Viewed 142 times
-
Manage knowledge sources
- 01:11
- Viewed 107 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 259 times
-
Access Copilot Studio
- 01:09
- Viewed 253 times
-
Get started with Copilot Studio
- 01:25
- Viewed 119 times
-
Introduction to PowerBI
- 00:60
- Viewed 280 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 257 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 290 times
-
Introduction to Planner
- 00:56
- Viewed 268 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 404 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 276 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 414 times
-
Introduction to Sway
- 01:53
- Viewed 351 times
-
Introducing to Word
- 01:00
- Viewed 254 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 243 times
-
Create a call group
- 01:15
- Viewed 442 times
-
Use call delegation
- 01:07
- Viewed 210 times
-
Assign a delegate for your calls
- 01:08
- Viewed 409 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 215 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 215 times
-
Manage advanced call notifications
- 01:29
- Viewed 226 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 361 times
-
Block unwanted calls
- 01:24
- Viewed 258 times
-
Disable all call forwarding
- 01:09
- Viewed 237 times
-
Manage a call group in Teams
- 02:01
- Viewed 257 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 210 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 215 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 233 times
-
Manage voicemail messages
- 01:55
- Viewed 366 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 401 times
-
Customize your voicemail greeting
- 02:17
- Viewed 210 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 275 times
-
Manage simultaneous calls
- 01:52
- Viewed 239 times
-
Support third-party apps during calls
- 01:53
- Viewed 333 times
-
Add participants quickly and securely
- 01:37
- Viewed 222 times
-
Configure call privacy and security settings
- 02:51
- Viewed 225 times
-
Manage calls on hold
- 01:20
- Viewed 223 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 230 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 217 times
-
Draft a Service Memo
- 02:33
- Viewed 266 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 253 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 423 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 396 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 133 times
-
Other Coaches
- 01:45
- Viewed 280 times
-
Agents in SharePoint
- 02:44
- Viewed 218 times
-
Prompt coach
- 02:49
- Viewed 245 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 232 times
-
Configure a Copilot Agent
- 02:39
- Viewed 242 times
-
Describe a copilot agent
- 01:32
- Viewed 279 times
-
Rewrite with Copilot
- 01:21
- Viewed 230 times
-
Analyze a video
- 01:21
- Viewed 254 times
-
Use the Copilot pane
- 01:12
- Viewed 241 times
-
Process text
- 01:03
- Viewed 236 times
-
Create an insights grid
- 01:19
- Viewed 447 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 241 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 262 times
-
Create an image with Copilot
- 00:42
- Viewed 457 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 254 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 260 times
-
Chat with Copilot
- 00:50
- Viewed 268 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 440 times
-
Data Privacy in Copilot
- 00:43
- Viewed 262 times
-
Access Copilot
- 00:25
- Viewed 469 times
-
Use a Copilot Agent
- 01:24
- Viewed 296 times
-
Edit in Pages
- 01:49
- Viewed 305 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 276 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 264 times
-
Generate the email for the recipient
- 00:44
- Viewed 253 times
-
Action Function
- 04:18
- Viewed 218 times
-
Search Function
- 03:42
- Viewed 266 times
-
Date and Time Function
- 02:53
- Viewed 285 times
-
Logical Function
- 03:14
- Viewed 445 times
-
Text Function
- 03:25
- Viewed 278 times
-
Basic Function
- 02:35
- Viewed 235 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 277 times
-
Introduction to Power Fx
- 01:09
- Viewed 278 times
-
The New Calendar
- 03:14
- Viewed 483 times
-
Sections
- 02:34
- Viewed 250 times
-
Customizing Views
- 03:25
- Viewed 240 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 548 times
Objectifs :
This document aims to provide a comprehensive guide on how to enhance document security when sharing by setting a password and an expiration date, ensuring that sensitive information is protected.
Chapitres :
-
Introduction to Document Security
In today's digital age, sharing documents securely is crucial. This guide outlines the steps to add an extra layer of security to your documents by setting a password and an expiration date, which are essential for protecting sensitive information. -
Setting Up Document Security
To enhance the security of your shared document, follow these steps: 1. **Enable Link Sharing**: Ensure that the 'anyone with the link' sharing option is enabled. This setting allows you to share the document with specific individuals while maintaining control over access. 2. **Check Permissions**: Be aware that this option may be restricted by your administrator, depending on your company's permissions. If you cannot access this feature, consult your IT department. 3. **Set a Password**: Enter a password that is at least eight characters long. To ensure the strength of your password, use a combination of uppercase and lowercase letters, numbers, and special characters. -
Configuring Expiration Dates
After setting a password, you can configure an expiration date for the document. This feature ensures that access to the document is limited to a specific timeframe, further enhancing security. Once you have set the expiration date, confirm your settings. -
Sharing the Document
To share the document securely: 1. **Enter Email Addresses**: Input the email addresses of the individuals you wish to share the document with. 2. **Send the Share Link**: After entering the email addresses, send the share link to the recipients. 3. **Communicate the Password**: Remember to send the password in a separate email from the one containing the share link. This practice maximizes security by preventing unauthorized access. -
Conclusion
By following these steps, you can significantly enhance the security of your shared documents. Setting a password and an expiration date not only protects sensitive information but also ensures that only authorized individuals have access. Always remember to communicate the password securely to maintain the integrity of your document sharing.
FAQ :
How can I add a password to a shared document?
To add a password, enable the 'anyone with the link' sharing option, then set a password that is at least eight characters long, ensuring it includes uppercase and lowercase letters, numbers, and special characters.
What is the purpose of setting an expiration date for a document?
Setting an expiration date limits access to the document after a certain date, enhancing security by ensuring that only authorized users can access it for a specified period.
What should I do if I can't enable the 'anyone with the link' option?
If you cannot enable this option, it may be restricted by your administrator. You should check with your IT department or administrator for further assistance.
How do I ensure my password is strong?
A strong password should be at least eight characters long and include a mix of uppercase and lowercase letters, numbers, and special characters to make it difficult to guess.
Is it safe to send the password in the same email as the share link?
No, it is recommended to send the password in a separate email from the one containing the share link to maximize security.
Quelques cas d'usages :
Secure Document Sharing in a Corporate Environment
When sharing sensitive documents within a company, using password protection and expiration dates can prevent unauthorized access. For example, a project manager can share a confidential project plan with team members, ensuring that only those with the password can access it, and that access expires after the project deadline.
Collaborative Work on Sensitive Information
In a legal firm, attorneys can share case files with clients securely by setting a password and expiration date. This ensures that clients can only access their files for a limited time, enhancing confidentiality and compliance with legal standards.
Educational Resource Sharing
Teachers can share educational materials with students by using password protection and expiration dates. This allows students to access the resources for a specific period, ensuring that the materials are used appropriately and securely.
Glossaire :
Document Sharing
The process of distributing a document to others, allowing them to view or edit it.
Password Protection
A security measure that requires a password to access a document, ensuring that only authorized users can open it.
Expiration Date
A specified date after which access to the document will no longer be permitted.
Anyone with the Link
A sharing option that allows anyone who has the link to access the document, subject to permissions set by the document owner.
Administrator Permissions
Settings controlled by an administrator that dictate what users can or cannot do within a system, including sharing documents.
Strong Password
A password that is difficult to guess, typically containing a mix of uppercase and lowercase letters, numbers, and special characters.
Share Link
A URL that provides access to a shared document, allowing recipients to view or edit it based on the permissions set.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise