OneDrive - Protect My Document with a Password and Expiration Date Tutorial

Learn how to protect your document by adding a password and expiration date. This feature provides extra security when sharing documents. Find out how to enable the 'anyone with the link' sharing option while ensuring compliance with your company’s permissions. Enhance your file security with OneDrive.

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Objectifs :

This document aims to provide a comprehensive guide on how to enhance document security when sharing by setting a password and an expiration date, ensuring that sensitive information is protected.

Chapitres :

  1. Introduction to Document Security
    In today's digital age, sharing documents securely is crucial. This guide outlines the steps to add an extra layer of security to your documents by setting a password and an expiration date, which are essential for protecting sensitive information.
  2. Setting Up Document Security
    To enhance the security of your shared document, follow these steps: 1. **Enable Link Sharing**: Ensure that the 'anyone with the link' sharing option is enabled. This setting allows you to share the document with specific individuals while maintaining control over access. 2. **Check Permissions**: Be aware that this option may be restricted by your administrator, depending on your company's permissions. If you cannot access this feature, consult your IT department. 3. **Set a Password**: Enter a password that is at least eight characters long. To ensure the strength of your password, use a combination of uppercase and lowercase letters, numbers, and special characters.
  3. Configuring Expiration Dates
    After setting a password, you can configure an expiration date for the document. This feature ensures that access to the document is limited to a specific timeframe, further enhancing security. Once you have set the expiration date, confirm your settings.
  4. Sharing the Document
    To share the document securely: 1. **Enter Email Addresses**: Input the email addresses of the individuals you wish to share the document with. 2. **Send the Share Link**: After entering the email addresses, send the share link to the recipients. 3. **Communicate the Password**: Remember to send the password in a separate email from the one containing the share link. This practice maximizes security by preventing unauthorized access.
  5. Conclusion
    By following these steps, you can significantly enhance the security of your shared documents. Setting a password and an expiration date not only protects sensitive information but also ensures that only authorized individuals have access. Always remember to communicate the password securely to maintain the integrity of your document sharing.

FAQ :

How can I add a password to a shared document?

To add a password, enable the 'anyone with the link' sharing option, then set a password that is at least eight characters long, ensuring it includes uppercase and lowercase letters, numbers, and special characters.

What is the purpose of setting an expiration date for a document?

Setting an expiration date limits access to the document after a certain date, enhancing security by ensuring that only authorized users can access it for a specified period.

What should I do if I can't enable the 'anyone with the link' option?

If you cannot enable this option, it may be restricted by your administrator. You should check with your IT department or administrator for further assistance.

How do I ensure my password is strong?

A strong password should be at least eight characters long and include a mix of uppercase and lowercase letters, numbers, and special characters to make it difficult to guess.

Is it safe to send the password in the same email as the share link?

No, it is recommended to send the password in a separate email from the one containing the share link to maximize security.

Quelques cas d'usages :

Secure Document Sharing in a Corporate Environment

When sharing sensitive documents within a company, using password protection and expiration dates can prevent unauthorized access. For example, a project manager can share a confidential project plan with team members, ensuring that only those with the password can access it, and that access expires after the project deadline.

Collaborative Work on Sensitive Information

In a legal firm, attorneys can share case files with clients securely by setting a password and expiration date. This ensures that clients can only access their files for a limited time, enhancing confidentiality and compliance with legal standards.

Educational Resource Sharing

Teachers can share educational materials with students by using password protection and expiration dates. This allows students to access the resources for a specific period, ensuring that the materials are used appropriately and securely.

Glossaire :

Document Sharing

The process of distributing a document to others, allowing them to view or edit it.

Password Protection

A security measure that requires a password to access a document, ensuring that only authorized users can open it.

Expiration Date

A specified date after which access to the document will no longer be permitted.

Anyone with the Link

A sharing option that allows anyone who has the link to access the document, subject to permissions set by the document owner.

Administrator Permissions

Settings controlled by an administrator that dictate what users can or cannot do within a system, including sharing documents.

Strong Password

A password that is difficult to guess, typically containing a mix of uppercase and lowercase letters, numbers, and special characters.

Share Link

A URL that provides access to a shared document, allowing recipients to view or edit it based on the permissions set.

résultat(s)
00:00:04
you can add an extra layer of security by setting a password and an expiration date,
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which will be required when opening the document.
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To perform this action, you need to enable the anyone with the link sharing option,
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depending on your company's permissions.
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This option might be restricted by your administrator,
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and you may not be able to use it.
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Enter your password,
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which must be at least eight characters long.
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Make sure it is a strong password by using uppercase and lowercase letters,
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numbers and special characters.
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Once the password is set, configure an expiration date.
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Confirm and then enter the email addresses of the people You
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wish to share this document with and send the share link.
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Remember to also send them the password you set
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to maximise security.
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We recommend sending the password in a separate
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email from the one containing the share link

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résultat(s)
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Ao partilhar um documento,
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pode adicionar uma camada extra de segurança definindo uma palavra-passe e uma data de validade,
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o que será exigido aquando da abertura do documento.
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Para executar esta ação, tem de activar qualquer pessoa com a opção de partilha de ligações,
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dependendo das permissões da sua empresa.
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Esta opção pode ser restrita pelo seu administrador,
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e talvez não consiga utilizá-lo.
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Introduza a sua palavra-passe,
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que deve ter pelo menos oito caracteres.
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Certifique-se de que é uma palavra-passe forte utilizando letras maiúsculas e minúsculas,
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números e caracteres especiais.
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Uma vez definida a palavra-passe, configure uma data de validade.
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Confirme e introduza os endereços de correio electrónico das pessoas: Você
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deseja partilhar este documento com e enviar o link de partilha.
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Lembre-se de enviar-lhes também a palavra-passe que definiu
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para maximizar a segurança.
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Recomendamos enviar a palavra-passe em separado
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e-mail daquele que contém o link de compartilhamento

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résultat(s)
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Quando si condivide un documento,
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puoi aggiungere un ulteriore livello di sicurezza impostando una password e una data di scadenza,
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che sarà richiesto all'apertura del documento.
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Per eseguire questa azione, devi abilitare chiunque abbia l'opzione di condivisione del link,
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a seconda delle autorizzazioni della tua azienda.
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Questa opzione potrebbe essere limitata dall'amministratore,
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e potresti non essere in grado di utilizzarla.
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Inserisci la tua password,
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che deve contenere almeno otto caratteri.
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Assicurati che sia una password sicura utilizzando lettere maiuscole e minuscole,
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numeri e caratteri speciali.
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Una volta impostata la password, configura una data di scadenza.
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Conferma e poi inserisci gli indirizzi email delle persone che hai
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desideri condividere questo documento con e inviare il link di condivisione.
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Ricordati di inviare loro anche la password che hai impostato
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per massimizzare la sicurezza.
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Ti consigliamo di inviare la password in un altro
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email da quella contenente il link di condivisione

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résultat(s)
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Предоставляя доступ к документу,
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вы можете добавить дополнительный уровень безопасности, установив пароль и дату истечения срока действия,
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что потребуется при открытии документа.
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Чтобы выполнить это действие, вам нужно включить опцию обмена ссылками для всех, у кого есть,
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в зависимости от разрешений вашей компании.
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Эта опция может быть ограничена вашим администратором,
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и, возможно, вы не сможете его использовать.
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Введите свой пароль,
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который должен содержать не менее восьми символов.
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Убедитесь, что это надежный пароль, используя прописные и строчные буквы,
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цифры и специальные символы.
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Как только пароль будет установлен, настройте дату истечения срока действия.
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Подтвердите, а затем введите адреса электронной почты людей, которых Вы
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хотите поделиться этим документом и отправить ссылку на него.
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Не забудьте также отправить им установленный вами пароль
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для обеспечения максимальной безопасности.
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Мы рекомендуем отправить пароль отдельно
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электронное письмо от того, в котором содержится ссылка для обмена

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résultat(s)
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Al compartir un documento,
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puede añadir una capa adicional de seguridad estableciendo una contraseña y una fecha de caducidad,
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que se requerirá al abrir el documento.
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Para realizar esta acción, debe habilitar la opción de compartir enlaces para cualquier persona,
00:00:17
en función de los permisos de su empresa.
00:00:18
Es posible que su administrador restrinja esta opción,
00:00:22
y es posible que no pueda usarla.
00:00:26
Ingresa tu contraseña,
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que debe tener al menos ocho caracteres.
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Asegúrese de que es una contraseña segura utilizando letras mayúsculas y minúsculas,
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números y caracteres especiales.
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Una vez establecida la contraseña, configure una fecha de caducidad.
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Confirme y, a continuación, introduzca las direcciones de correo electrónico de las personas que usted
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desea compartir este documento y enviar el enlace para compartir.
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Recuerda enviarles también la contraseña que hayas establecido
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para maximizar la seguridad.
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Recomendamos enviar la contraseña por separado
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correo electrónico del que contiene el enlace para compartir

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résultat(s)
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Bij het delen van een document
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je kunt een extra beveiligingslaag toevoegen door een wachtwoord en een vervaldatum in te stellen,
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die nodig is bij het openen van het document.
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Om deze actie uit te voeren, moet u de optie Iedereen met de optie voor het delen van links inschakelen,
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afhankelijk van de machtigingen van je bedrijf.
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Deze optie wordt mogelijk beperkt door uw beheerder,
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en je kunt het misschien niet gebruiken.
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Voer je wachtwoord in,
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die minstens acht tekens lang moet zijn.
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Zorg ervoor dat het een sterk wachtwoord is door hoofdletters en kleine letters te gebruiken,
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cijfers en speciale tekens.
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Nadat het wachtwoord is ingesteld, stelt u een vervaldatum in.
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Bevestig en voer vervolgens de e-mailadressen in van de personen die u
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ik wil dit document delen met en de deellink verzenden.
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Vergeet niet om ze ook het wachtwoord te sturen dat je hebt ingesteld
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om de beveiliging te maximaliseren.
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We raden aan om het wachtwoord apart op te sturen
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e-mail van degene die de link voor delen bevat

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résultat(s)
00:00:02
Podczas udostępniania dokumentu,
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możesz dodać dodatkową warstwę bezpieczeństwa, ustawiając hasło i datę ważności,
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który będzie wymagany przy otwieraniu dokumentu.
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Aby wykonać tę akcję, musisz włączyć opcję udostępniania linków dla każdego, kto korzysta z opcji udostępniania linków,
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w zależności od uprawnień Twojej firmy.
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Ta opcja może być ograniczona przez administratora,
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i możesz nie być w stanie z niego korzystać.
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Wprowadź swoje hasło,
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który musi mieć co najmniej osiem znaków.
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Upewnij się, że jest to silne hasło, używając wielkich i małych liter,
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liczby i znaki specjalne.
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Po ustawieniu hasła skonfiguruj datę ważności.
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Potwierdź, a następnie wprowadź adresy e-mail osób
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chcesz udostępnić ten dokument i wysłać link do udostępniania.
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Pamiętaj, aby wysłać im również ustawione hasło
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Aby zmaksymalizować bezpieczeństwo.
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Zalecamy przesłanie hasła w osobnym
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e-mail od tego, który zawiera link do udostępniania

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résultat(s)
00:00:02
Dokumentum megosztásakor,
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további biztonsági réteget adhat hozzá jelszó és lejárati dátum beállításával,
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amely a dokumentum megnyitásakor szükséges.
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Ennek a műveletnek a végrehajtásához engedélyeznie kell a hivatkozásmegosztás opcióval rendelkező bárkit,
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a vállalat engedélyétől függően.
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Lehet, hogy ezt az opciót az adminisztrátor korlátozza,
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és lehet, hogy nem tudja használni.
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Írja be a jelszavát,
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amelynek legalább nyolc karakter hosszúnak kell lennie.
00:00:32
Győződjön meg arról, hogy erős jelszóról van szó nagybetűkkel és kisbetűkkel,
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számok és speciális karakterek.
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A jelszó beállítása után állítsa be a lejárati dátumot.
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Erősítse meg, majd adja meg az Ön által használt személyek e-mail címét
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meg szeretné osztani ezt a dokumentumot és elküldeni a megosztási linket.
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Ne felejtse el elküldeni nekik a beállított jelszót is
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a biztonság maximalizálása érdekében.
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Javasoljuk, hogy küldje el a jelszót külön
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e-mail a megosztási linket tartalmazótól

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