Excel - Save, publish, and share Tutorial
In this video, you will learn how to save, publish, and share files using Microsoft 365. The video covers the features of Office apps like Word, Excel, and PowerPoint, which allow you to be creative and work together securely.
You can save your files in the cloud with OneDrive, making them accessible from anywhere.
Microsoft 365 allows you to store any type of file, including images, spreadsheets, and presentations.
You can also share and collaborate in real-time with your coworkers, whether you're in the office or on the go.
With the mobile apps and Office for the web, you can stay organized, connected, and productive from any device and browser.
This tutorial will help you master the essential skills of saving, publishing, and sharing files using Microsoft 365, enhancing your productivity and efficiency.
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Excel - Insert headers and footers
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AVERAGEIFS and IFERROR
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Convert a picture into Data with Excel
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3D Maps
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Ink Equation
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COUNTIFS and SUMIFS
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Manage conditional formatting
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Three ways to add numbers in Excel Online
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Create a combo chart
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Create a PivotTable report manually
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Start using Excel
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More complex formulas
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Manage drop-down lists
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The SUMIF function
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A closer look at the ribbon
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Use formulas to apply conditional formatting
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Start with "Ideas" in Excel
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New Chart types
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The nuts and bolts of VLOOKUP
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Functions and formulas
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How to simultaneously edit and calculate formulas across multiple worksheets
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Using functions
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The SUM function
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Password protect workbooks and worksheets in detail
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AVERAGEIF function
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Advanced formulas and references
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Look up values on a different worksheet
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VLOOKUP: How and when to use it
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Freeze panes in detail
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Password protect workbooks and worksheets
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Print headings, gridlines, formulas, and more
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How to link cells and calculate formulas across multiple worksheets
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Customize charts
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How to simultaneously view multiple worksheets
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Add numbers
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AutoFill
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A first look at Excel 2016
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More print options
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Top tips for working in Excel Online
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IF with AND and OR
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Sort, filter, summarize and calculate your PivoteTable data
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How to track and monitor values with the Watch Window
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Create a PivotTable and analyze your data
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AutoFilter details
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Print a worksheet on a specific number of pages
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Advanced filter details
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Chat with your co-editors in real-time
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Drop-down list settings
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Create pie, bar, and line charts
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How things are organized
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Sort details
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Subtract time
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Insert columns and rows
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Take conditional formatting to the next level
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Introduction to Excel
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Work with macros
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Insert headers and footers
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Header and footer details
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Combine data from multiple worksheets
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Input and error messages
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Copy a VLOOKUP formula
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Print worksheets and workbooks
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Save your macro
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Conditionally format dates
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Assign a button to a macro
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Basic math
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Operator order
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Copying formulas
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Advanced IF functions
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Improved version history
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Save and print an Excel workbook
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Copy a chart
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TEXTJOIN
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IFS
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Use conditional formatting
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Cell references
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One click Forecasting
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How to create a table
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Conditionally format text
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Use slicers to filter data
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Copy and remove conditional formatting
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Add formulas and references
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Get going fast
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AutoFill and Flash Fill
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Weighted average
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Nested IF functions
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Freeze or lock panes
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Drop-down lists
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Map Chart in Excel
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Average a group of numbers
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Create a chart
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CONCAT
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Flash Fill
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SWITCH
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Sort and filter data
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Share documents
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MAXIFS & MINIFS
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Microsoft Search
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Work simultaneously with others on a workbook
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Page numbers in depth
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Translate your Excel spreadsheets
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Accessibility in Excel
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Funnel Chart
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Check Accessibility in Excel
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XLOOKUP (Advanced metrics)
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Use slicers, timelines and PivotCharts to analyze your pivotetable data
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Do things quickly with Tell Me
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Create dynamic drop down lists
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XLOOKUP (Basic metrics)
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Text before & after Function
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Creating a forecast sheet with Excel
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Change chart type
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Generate Formulas with Copilot
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Format Data with Copilot
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Sections
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Customizing Views
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Guide to Using the Microsoft Authenticator App
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Manual Activation of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Retrieve Data from a Web Page and Include it in Excel
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Understand the Specifics and Requirements of Desktop Flows
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Making changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Create a task from a message
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Change the default font of your emails
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Manage Views
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Introduce the new version of Outlook
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Survey Consumer Satisfaction Panel with ChatGPT
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Enhance Your Product on Social Media with ChatGPT
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Write a Product Description with ChatGPT
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Structure Your Product Launch Project
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Initiate a Market Research Study with ChatGPT
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Manage Storage Space
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Synchronize Your Teams and SharePoint Files on Your Computer
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Use Documents in a Synchronized Library Folder
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Make a File Request
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Restore Your OneDrive Space
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Find All Shares from the Same Person
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Personality and tone for a realistic rendering
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Format and example for optimal results
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The importance of context in your requests
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Precise task in conversational AI
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Basics of prompting with conversational AI
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What is a prompt ?
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Survey Consumer Satisfaction Panel
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Promote Your Product on Social Networks with Copilot
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Write a Product Description with Copilot
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Structure Your Product Launch Project
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Objectifs :
This document aims to provide a comprehensive overview of the various options available in Excel for saving, sharing, and ensuring compatibility with older versions. It highlights the transition from Excel 2003 to the newer formats and offers practical steps for users to follow.
Chapitres :
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Introduction to Excel Saving Options
Excel offers a variety of options for saving, printing, exporting, and sharing workbooks. Understanding these options is crucial for efficient file management and collaboration. -
Saving Workbooks
Typically, users save files directly to their computers. However, Excel also allows saving workbooks to online services such as Office 365, SharePoint, and OneDrive. By logging into your account, you can save your workbook to OneDrive, enabling access from any internet-connected computer. -
Sharing Workbooks
After saving a workbook, you can share it with others by clicking the 'Share' button. Additionally, Excel provides options to export your workbook in various file formats, including PDF. -
Compatibility with Excel 2003
When transitioning from Excel 2003 to the newer Excel formats, it's important to consider compatibility. The older Excel 2003 uses the .xls format, while the newer versions use .xlsx. To share a workbook with someone using Excel 2003, you can save it in the .xls format. Here’s how to do it: -
Using the Compatibility Checker
1. Navigate to the backstage view and select 'Info'. 2. Run the Compatibility Checker to identify any potential issues when saving in the older format. 3. Review the results and make necessary modifications. 4. Choose a location to save the file, and in the 'Save As' dialog box, change the 'Save as type' to 'Excel 97-2003 Workbook'. By following these steps, the recipient can open the workbook in Excel 2003. -
Alternative Compatibility Option
Another option for users of Excel 2003 is to download an add-in called the Compatibility Pack, which allows them to open newer Excel files. -
Conclusion
In summary, this guide provides essential information for users transitioning to the new Excel. While there is always more to learn, understanding these saving, sharing, and compatibility options will enhance your experience with Excel.
FAQ :
How do I save my Excel workbook to OneDrive?
To save your Excel workbook to OneDrive, first ensure you are logged into your OneDrive account in Excel. Then, click on 'File', select 'Save As', and choose OneDrive as the location to save your workbook. This allows you to access it from any computer connected to the Internet.
What is the difference between XLS and XLSX file formats?
XLS is the file format used by Excel 2003 and earlier versions, while XLSX is the format used by Excel 2007 and later. XLSX supports more features and larger file sizes compared to XLS.
How can I share my Excel workbook with others?
After saving your workbook, you can share it by clicking on the 'Share' button in Excel. This allows you to send a link to others so they can access the workbook.
What should I do if I need to share a workbook with someone using Excel 2003?
If you need to share a workbook with someone using Excel 2003, you can run the Compatibility Checker in Excel to identify any potential issues. Then, save the workbook in the older XLS format by selecting 'Excel 97-2003 Workbook' in the 'Save As' dialog box.
What is the Compatibility Checker in Excel?
The Compatibility Checker is a tool in Excel that checks for potential issues when saving a workbook in an older file format. It helps ensure that the document can be opened without problems in previous versions of Excel.
Quelques cas d'usages :
Saving Workbooks for Remote Access
Professionals can save their Excel workbooks to OneDrive to ensure they can access their files from any location. This is particularly useful for remote work or when collaborating with team members in different locations.
Sharing Reports with Clients
Consultants can use the sharing feature in Excel to send reports directly to clients. By saving the workbook to OneDrive and sharing the link, clients can view the latest updates without needing to email files back and forth.
Ensuring Compatibility with Older Versions
When working in a team that includes members using Excel 2003, users can utilize the Compatibility Checker to ensure their workbooks are saved in a format that is accessible to everyone, preventing any issues with file sharing.
Exporting Data for Presentations
Users can export their Excel workbooks as PDF files to create professional presentations. This is useful for sharing data in a format that is easy to read and does not require the recipient to have Excel installed.
Using Compatibility Pack for Legacy Systems
Organizations still using Excel 2003 can download the Compatibility Pack to enable them to open and edit files created in newer versions of Excel, ensuring they can work with the latest data without upgrading their software.
Glossaire :
Excel
A spreadsheet program developed by Microsoft that allows users to organize, format, and calculate data with formulas using a system of rows and columns.
Workbook
A file created in Excel that contains one or more worksheets, which are individual pages where data is stored and manipulated.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productive tools through the cloud.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device connected to the Internet.
SharePoint
A web-based collaboration platform from Microsoft that integrates with Microsoft Office, allowing users to share and manage content, knowledge, and applications.
Portable Document Format, a file format developed by Adobe that presents documents in a manner independent of application software, hardware, and operating systems.
Compatibility Checker
A tool in Excel that checks for potential issues when saving a workbook in an older file format, ensuring that the document can be opened without problems in previous versions of Excel.
XLS
The file format used by Excel 2003 and earlier versions, which is different from the newer XLSX format.
XLSX
The file format used by Excel 2007 and later versions, which supports more features and larger file sizes compared to the older XLS format.
Compatibility Pack
An add-in for older versions of Excel that allows users to open and edit files created in newer versions of Excel.