Outlook - Create a contact & add and use contacts Video
In this video, you will learn how to create a contact and add and use contacts in Microsoft Outlook.
The video covers the process of creating a contact, filling in the necessary information, adding a photo and notes, and saving the contact.
It also demonstrates how to browse the address book to search for contacts and how to quickly add a contact from an email message.
Additionally, the video explains how to use the contact list to view availability, schedule meetings, and perform fast actions like sending messages or making calls.
This tutorial will help you effectively manage your contacts in Microsoft Outlook and improve your productivity.
- 2:36
- 3271 views
-
Outlook - Presentation and discovery of contacts
- 1:09
- Viewed 3376 times
-
Outlook - Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3116 times
-
Outlook - Publish the calendar
- 1:20
- Viewed 3198 times
-
Outlook - Schedule a meeting
- 1:50
- Viewed 3269 times
-
Outlook - Manage recurring appointments
- 2:12
- Viewed 3255 times
-
Outlook - Respond to a meeting
- 0:48
- Viewed 3379 times
-
Outlook - Set or remove reminders
- 0:59
- Viewed 3129 times
-
Outlook - Sharing the calendar
- 2:11
- Viewed 3227 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8740 times
-
Answering a scheduling poll
- 1:14
- Viewed 7021 times
-
Change the default font for your emails
- 1:09
- Viewed 6699 times
-
Create a scheduling poll
- 4:12
- Viewed 5157 times
-
Saving a message
- 1:43
- Viewed 5128 times
-
Create and modify a group
- 2:19
- Viewed 4426 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4250 times
-
Tell me what you want to do
- 0:57
- Viewed 4008 times
-
How do I block a sender?
- 1:01
- Viewed 3825 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3798 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3772 times
-
Join a group
- 1:34
- Viewed 3753 times
-
Accessing applications from a group
- 1:59
- Viewed 3656 times
-
Organizing your messages using rules
- 2:54
- Viewed 3622 times
-
Presentation of the task module
- 3:31
- Viewed 3610 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3608 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3595 times
-
Introducing Outlook
- 0:50
- Viewed 3584 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3569 times
-
Sending automatic replies
- 2:03
- Viewed 3568 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3557 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3550 times
-
Creating a group
- 2:38
- Viewed 3524 times
-
Create a task from a message
- 2:14
- Viewed 3505 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3493 times
-
Process a received message
- 2:02
- Viewed 3482 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3478 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3448 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3440 times
-
Recover deleted items
- 1:43
- Viewed 3391 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3385 times
-
Respond to a meeting
- 0:48
- Viewed 3379 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3376 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3375 times
-
Create an e-mail message
- 2:46
- Viewed 3371 times
-
Creating a draft
- 1:24
- Viewed 3354 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3346 times
-
Calendar delegation
- 1:28
- Viewed 3343 times
-
Organizing in folders
- 2:36
- Viewed 3333 times
-
Using conversation mode
- 1:25
- Viewed 3333 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3315 times
-
Export contacts from Outlook
- 1:09
- Viewed 3302 times
-
Import contacts into Outlook
- 1:52
- Viewed 3276 times
-
Schedule a meeting
- 1:50
- Viewed 3269 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3259 times
-
Manage recurring appointments
- 2:12
- Viewed 3255 times
-
Sharing the calendar
- 2:11
- Viewed 3227 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3217 times
-
Manage displays
- 2:26
- Viewed 3201 times
-
Publish the calendar
- 1:20
- Viewed 3198 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3196 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3190 times
-
Quickly sort emails
- 0:27
- Viewed 3189 times
-
Display 3 time zones
- 0:37
- Viewed 3180 times
-
Creating an e-mail template
- 1:16
- Viewed 3176 times
-
Using categories
- 2:15
- Viewed 3169 times
-
The Bcc field in detail
- 1:54
- Viewed 3168 times
-
Sorting & searching your mails
- 2:50
- Viewed 3148 times
-
Ribbon preview
- 2:55
- Viewed 3147 times
-
Clutter
- 1:31
- Viewed 3138 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3133 times
-
Set or remove reminders
- 0:59
- Viewed 3129 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3123 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3116 times
-
Cleaning your inbox
- 2:39
- Viewed 3113 times
-
Junk email
- 2:16
- Viewed 3104 times
-
Assigning a task
- 1:13
- Viewed 3091 times
-
Conduct surveys
- 1:38
- Viewed 3089 times
-
Printing messages
- 1:10
- Viewed 3087 times
-
Identify meeting members
- 0:26
- Viewed 3083 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3059 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3055 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3055 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3001 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2990 times
-
Open a shared calendar
- 1:30
- Viewed 2982 times
-
Show other people's calendar
- 0:52
- Viewed 2967 times
-
Create and add a signature to messages
- 1:21
- Viewed 2919 times
-
Edit and customize views
- 1:24
- Viewed 2906 times
-
Remove a member from a group
- 0:29
- Viewed 2872 times
-
Create an appointment
- 1:56
- Viewed 2854 times
-
Having a conversation within a group
- 3:21
- Viewed 2820 times
-
Manage attachments
- 1:51
- Viewed 2820 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2786 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2756 times
-
Manage new message notifications
- 1:42
- Viewed 2751 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2718 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2712 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2706 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2653 times
-
General security practices in Outlook
- 1:03
- Viewed 2627 times
-
Improving email accessibility
- 1:33
- Viewed 2617 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2562 times
-
Add accessible tables and lists
- 0:49
- Viewed 2541 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2358 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1541 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 540 times
-
Task Module Overview
- 01:56
- Viewed 473 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 398 times
-
Recover deleted items
- 01:09
- Viewed 381 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 377 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 361 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 361 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 359 times
-
The Bcc Field in Detail
- 01:53
- Viewed 349 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 330 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 328 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 323 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 319 times
-
Create different types of events
- 01:46
- Viewed 310 times
-
Create an appointment or meeting
- 01:44
- Viewed 305 times
-
Create a reminder for yourself
- 01:59
- Viewed 303 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 302 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 300 times
-
Create and add a signature to messages
- 01:26
- Viewed 298 times
-
Block a sender
- 01:54
- Viewed 298 times
-
Manage new message notifications
- 01:40
- Viewed 294 times
-
Create a Meeting Poll
- 02:48
- Viewed 294 times
-
Explore the Interface
- 03:22
- Viewed 292 times
-
Process an incoming message
- 01:53
- Viewed 292 times
-
Save and Print a Message
- 01:48
- Viewed 292 times
-
Share a task list
- 03:10
- Viewed 292 times
-
Sort and filter emails
- 02:51
- Viewed 288 times
-
Create a task or reminder
- 01:50
- Viewed 287 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 284 times
-
Create a task from a message
- 02:00
- Viewed 283 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 281 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 280 times
-
Organize into Folders
- 01:57
- Viewed 276 times
-
Respond to a meeting
- 01:00
- Viewed 276 times
-
Change the default font of your emails
- 01:05
- Viewed 275 times
-
Manage Teams online meeting options
- 01:56
- Viewed 272 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 272 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 270 times
-
Manage Views
- 02:36
- Viewed 270 times
-
Edit and customize views
- 01:55
- Viewed 270 times
-
Create an Email Template
- 01:40
- Viewed 263 times
-
Open a Shared Calendar
- 01:29
- Viewed 261 times
-
Improve Email Accessibility
- 02:02
- Viewed 256 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 256 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 254 times
-
Search options
- 01:23
- Viewed 253 times
-
Add a third-party application
- 02:40
- Viewed 250 times
-
Use a Shared Mailbox
- 01:18
- Viewed 245 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 244 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 239 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 239 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 238 times
-
Automate Routine Actions
- 02:19
- Viewed 237 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 233 times
-
Calendar Delegation Setup
- 01:21
- Viewed 230 times
-
Clean Up Your Inbox
- 01:18
- Viewed 229 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 229 times
-
View Other Calendars
- 00:50
- Viewed 229 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 228 times
-
Translate Emails in Outlook
- 01:32
- Viewed 225 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 222 times
-
Share a document securely with Outlook
- 02:21
- Viewed 221 times
-
Delay Email Delivery
- 01:10
- Viewed 220 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 220 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 220 times
-
Protect an email by encrypting
- 01:10
- Viewed 219 times
-
Use Conversation View
- 01:47
- Viewed 218 times
-
Identify a fraudulent email
- 02:06
- Viewed 218 times
-
Share Your Calendar
- 01:54
- Viewed 217 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 210 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 206 times
-
Display Three Time Zones
- 01:52
- Viewed 200 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 200 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 199 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 196 times
-
Easily Sort Your Mails
- 01:38
- Viewed 195 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 195 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 172 times
-
Introduction to PowerBI
- 00:60
- Viewed 181 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 172 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 175 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 179 times
-
Introduction to Planner
- 00:56
- Viewed 186 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 174 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 183 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 248 times
-
Introduction to Sway
- 01:53
- Viewed 158 times
-
Introducing to Word
- 01:00
- Viewed 178 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 160 times
-
Create a call group
- 01:15
- Viewed 225 times
-
Use call delegation
- 01:07
- Viewed 144 times
-
Assign a delegate for your calls
- 01:08
- Viewed 222 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 148 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 136 times
-
Manage advanced call notifications
- 01:29
- Viewed 154 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 184 times
-
Block unwanted calls
- 01:24
- Viewed 151 times
-
Disable all call forwarding
- 01:09
- Viewed 157 times
-
Manage a call group in Teams
- 02:01
- Viewed 144 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 142 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 138 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 160 times
-
Manage voicemail messages
- 01:55
- Viewed 208 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 225 times
-
Customize your voicemail greeting
- 02:17
- Viewed 134 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 136 times
-
Manage simultaneous calls
- 01:52
- Viewed 146 times
-
Support third-party apps during calls
- 01:53
- Viewed 179 times
-
Add participants quickly and securely
- 01:37
- Viewed 142 times
-
Configure call privacy and security settings
- 02:51
- Viewed 140 times
-
Manage calls on hold
- 01:20
- Viewed 149 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 141 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 149 times
-
Action Function
- 04:18
- Viewed 149 times
-
Search Function
- 03:42
- Viewed 202 times
-
Date and Time Function
- 02:53
- Viewed 183 times
-
Logical Function
- 03:14
- Viewed 277 times
-
Text Function
- 03:25
- Viewed 212 times
-
Basic Function
- 02:35
- Viewed 176 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 200 times
-
Introduction to Power Fx
- 01:09
- Viewed 178 times
-
The New Calendar
- 03:14
- Viewed 300 times
-
Sections
- 02:34
- Viewed 186 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 298 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 197 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 156 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 189 times
Objectifs :
This video aims to teach users how to effectively manage contacts in Outlook, including creating, editing, and utilizing contact information for better communication and organization.
Chapitres :
-
Introduction to Outlook Contacts
Outlook provides a robust system for saving and organizing contacts in your address book. This feature allows you to easily find and use information about the people you add, enhancing your communication efficiency. -
Creating a New Contact
To create a new contact, follow these steps: 1. Click on the 'New Contact' button located in the ribbon. 2. A new window will open, displaying various fields for input. 3. Fill in the available information, such as the person's name, first name, and email address. As you type, the card will automatically populate with key information. 4. You can add a photo by clicking on the designated area and include notes as needed. 5. Small arrows next to certain fields allow you to add multiple email addresses or phone numbers. 6. Once all information is entered, click 'Save and Close' to add the contact to your list. -
Editing and Browsing Contacts
If you need to change or add information to an existing contact, you can use the 'Edit' button. Additionally, you can browse your address book to search for specific contacts. By double-clicking on a person's name, a window will open, allowing you to add them to your contacts. -
Adding Contacts from Email
You can quickly add a contact directly from an email message. When you receive a message from someone not in your contacts list, right-click on their name and select 'Add to Outlook Contacts.' A window will appear with some information already filled in; complete any necessary fields and click 'Save.' -
Utilizing Your Contacts List
Once you have added contacts, Outlook provides handy functions to enhance your communication: - View a person's availability if they are part of your organization, indicated by a color-coded status on their photo. - Check their availability by looking under the Calendar section. - Schedule meetings by entering their name in the 'To' field. - Use icons for quick actions such as sending an instant message, making a call, starting a video call, or sending an email. -
Quick Address Entry
When composing a new message, you can simply type the first few letters of a contact's name or first name. Outlook will automatically fill in the recipient's field, streamlining the process of sending messages.
FAQ :
How do I create a new contact in Outlook?
To create a new contact in Outlook, click on the 'New Contact' button in the ribbon. Fill in the available fields with the contact's information and click 'Save and Close' to save the contact.
Can I add multiple email addresses for a contact?
Yes, you can add multiple email addresses or phone numbers for a contact by using the small arrows next to the respective fields when creating or editing a contact.
How can I quickly add a contact from an email?
To quickly add a contact from an email, right-click on the sender's name and select 'Add to Outlook Contacts.' A window will open with pre-filled information that you can complete and save.
What does the availability indicator mean?
The availability indicator shows whether a contact is available for communication. It is often represented by a color on the contact's photo in Outlook.
How can I schedule a meeting with a contact?
You can schedule a meeting by entering the contact's name in the 'To' field when creating a new meeting request in Outlook.
What should I do if I want to edit a contact's information?
To edit a contact's information, find the contact in your address book, click on it, and then select the 'Edit' button to make changes.
Quelques cas d'usages :
Organizing Team Contacts
In a corporate environment, team leaders can use Outlook to create and manage a comprehensive address book of team members, including their roles and contact information. This helps in streamlining communication and collaboration within the team.
Adding Contacts from Email Campaigns
Marketing professionals can quickly add new leads to their contacts list by right-clicking on email addresses from campaign responses. This allows for efficient follow-up and relationship management.
Scheduling Meetings with Clients
Sales representatives can utilize the availability indicator in Outlook to check when clients are free for meetings, making it easier to schedule appointments without back-and-forth communication.
Managing Personal Contacts
Individuals can use Outlook to maintain a personal address book, adding family and friends' contact details, which can be easily accessed for planning events or sending invitations.
Streamlining Communication in Remote Teams
Remote teams can leverage Outlook's contact management features to keep track of team members' availability, facilitating better communication and collaboration across different time zones.
Glossaire :
Contact
A contact is an entry in an address book that typically includes a person's name, first name, and email address, along with other relevant information.
Address Book
A digital storage space in applications like Outlook where contacts are organized and managed for easy access.
Ribbon
A user interface element in Microsoft applications that contains tabs with various commands and tools, including the New Contact button.
New Contact
A button in Outlook that allows users to create a new contact entry in their address book.
Save and Close
An action that saves the entered information for a contact and closes the contact creation window.
Edit
A function that allows users to modify existing contact information in the address book.
Add to Outlook Contacts
A feature that enables users to quickly add a new contact directly from an email message.
Availability Indicator
A visual cue in Outlook that shows whether a contact is available for communication, often represented by color coding.
Calendar Section
A part of Outlook where users can view and manage their schedules, including the availability of contacts.
Recipient's Field
The area in an email composition window where the email addresses of the recipients are entered.