Outlook - Task Module Overview Video

Discover how to efficiently organize daily activities and team collaborations using the task module in Outlook. Explore smart lists like My Day, Important, and Planned to prioritize tasks and manage deadlines. Learn to customize settings, sync with Microsoft Teams Planner, and optimize task management for enhanced productivity. Dive into the details and maximize your efficiency!

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Objectifs :

This video aims to teach users how to effectively use the task module in Outlook to organize daily activities and enhance team collaboration.

Chapitres :

  1. Introduction to the Task Module
    The task module in Outlook is a powerful tool designed to help users manage their daily activities and collaborate efficiently with their teams. This video provides a comprehensive overview of how to navigate and utilize this module effectively.
  2. Accessing the Task Module
    To begin using the task module, start by opening the 'To Do' application. Here, you will encounter various task categories known as smart lists, which help in organizing your tasks.
  3. Understanding Smart Lists
    The task module features several smart lists, each serving a specific purpose: - **My Day List**: This list includes tasks that need to be completed today, such as tasks due today and flagged emails. - **Important List**: This highlights your top priority tasks, including starred items and high-importance flagged emails. - **Planned List**: This shows tasks that have specific due dates. - **Assigned to Me List**: This contains tasks that you have taken on or have been assigned by coworkers. - **Flagged Email List**: This includes all emails marked for follow-up, regardless of whether they have a due date. - **Tasks List**: This encompasses all your activities.
  4. Creating and Managing Task Lists
    The list section allows you to create a group of tasks for personal use or for collaboration with colleagues. Only tasks within this list can be delegated to others. You can choose to display your tasks in either grid or list view, depending on your preference.
  5. Prioritizing and Sorting Tasks
    You can prioritize your tasks by sorting them based on importance or due date. This feature enables you to see critical tasks first or to address upcoming deadlines effectively. Additionally, you can categorize tasks to manage similar ones together.
  6. Settings and Notifications
    To access settings, click the designated icon. Here, you can disable sound alerts for completed tasks and manage your smart lists, such as hiding empty lists or displaying all completed tasks.
  7. Integration with Microsoft Teams
    When the planner is enabled in the connected application section, all Outlook tasks will sync with Microsoft Teams' planner. This integration enhances collaboration and task management across platforms.
  8. Conclusion
    By following the steps outlined in this video, you now have a clear understanding of how to utilize the task module in Outlook. This knowledge will help you organize your daily activities more effectively and collaborate better with your team.

FAQ :

What is the task module in Outlook?

The task module in Outlook is a feature that helps users organize their daily activities and collaborate with team members by managing tasks effectively.

How do I access my tasks in Outlook?

You can access your tasks in Outlook by opening the To Do application, where you will find various smart lists to help you organize your tasks.

What are smart lists?

Smart lists are predefined categories in the task module that help users organize their tasks based on specific criteria, such as due dates or priority.

How can I prioritize my tasks?

You can prioritize your tasks by sorting them according to importance or due date, allowing you to see critical tasks first or address upcoming deadlines.

Can I delegate tasks to others?

Yes, you can delegate tasks to others, but only those tasks that are in a specific list that you have created for personal use or collaboration.

What happens when I mark a task as done?

When you mark a task as done, you can manage your smart lists, such as hiding empty lists or showing all completed tasks.

How does the task module sync with Microsoft Teams?

When Planner is enabled in the connected application section, all Outlook tasks will sync with Microsoft Teams' Planner, allowing for seamless task management.

Quelques cas d'usages :

Daily Task Management

Use the task module to organize your daily activities by creating a 'My Day List' that includes all tasks due today, ensuring you stay on top of your responsibilities.

Team Collaboration

Leverage the task module to assign tasks to team members and track their progress, enhancing collaboration and accountability within your team.

Prioritizing Workload

Utilize the 'Important List' to focus on high-priority tasks, helping you manage your workload effectively and meet critical deadlines.

Email Follow-Up

Use the flagged email list to keep track of important emails that require follow-up, ensuring that no critical communication is overlooked.

Project Planning

Integrate the task module with Microsoft Teams' Planner to manage project tasks, allowing for better tracking and collaboration on team projects.

Glossaire :

Task Module

A feature in Outlook that helps users organize and manage their daily activities and collaborate with team members.

To Do

A task management application that allows users to create, manage, and track tasks.

Smart Lists

Predefined categories in the task module that help users organize tasks based on specific criteria.

My Day List

A smart list that includes tasks that need to be completed today, including those due on the same day.

Flagged Emails

Emails marked for follow-up, which can also be treated as tasks within the task module.

Important List

A smart list that features top priority tasks, including starred items and high-importance flagged emails.

Planned List

A smart list that shows tasks with specific due dates.

Assigned to Me List

A smart list that contains tasks that have been assigned to the user by coworkers or taken on by the user.

Tasks List

A comprehensive list that encompasses all activities and tasks created by the user.

Grid View

A visual representation of tasks displayed in a grid format, allowing for easier comparison and organization.

List View

A visual representation of tasks displayed in a list format, providing a straightforward overview of tasks.

Planner

A project management tool within Microsoft Teams that allows for task assignment and tracking, which can sync with Outlook tasks.

résultat(s)
00:00:06
outlook to organize daily activities and collaborate with your team.
00:00:10
Start by opening to do.
00:00:12
You'll find various task categories referred to as smart lists. Here.
00:00:16
The my day list comprises tasks to finish today, including tasks due today.
00:00:21
Flagged emails or tasks. You have created
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the important list features your top priority tasks
00:00:27
including starred items and high importance flagged emails.
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The planned list shows tasks with due dates.
00:00:34
The assigned to me list contains tasks you've either
00:00:37
taken on yourself or been assigned by coworkers.
00:00:40
The flagged email list consists of all emails marked for
00:00:43
follow up whether they have a due date or not.
00:00:46
The tasks list encompasses all your activities.
00:00:50
The list section allows you to assemble a group of
00:00:53
tasks for personal use or for collaboration with colleagues.
00:00:57
Only those tasks in the list can be delegated to others.
00:01:03
You have the option to show your tasks in either grid or list view.
00:01:07
You can prioritize your tasks by sorting them according to importance to
00:01:11
see critical ones first or by due date to address upcoming deadlines.
00:01:16
Furthermore, you can categorize tasks to manage similar ones together,
00:01:23
click this icon to access the settings here.
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You can disable the option to mute the sound alert. When marking a task is done,
00:01:31
you can manage your smart lists such as hiding empty lists
00:01:35
or showing all completed tasks.
00:01:38
When planner is enabled in the connected application section,
00:01:42
all outlook tasks will sync with the Microsoft team's planner.
00:01:47
Click this icon to show or hide the smart list.
00:01:51
You now understand how to utilize the task module in outlook.

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résultat(s)
00:00:03
Este vídeo explica como utilizar o módulo de tarefas em
00:00:06
perspectiva para organizar atividades diárias e colaborar com a sua equipa.
00:00:10
Comece por abrir para fazer.
00:00:12
Encontrará várias categorias de tarefas referidas como listas inteligentes. Aqui.
00:00:16
A lista dos meus dias inclui tarefas a terminar hoje, incluindo tarefas que devem ser concluídas hoje.
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Emails ou tarefas assinalados. Criou
00:00:24
a lista importante apresenta as suas tarefas prioritárias
00:00:27
incluindo itens com estrelas e e-mails sinalizados de alta importância.
00:00:31
A lista planeada mostra as tarefas com datas de vencimento.
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A lista atribuída a mim contém tarefas que você também possui
00:00:37
assumido sobre si próprio ou atribuído por colegas de trabalho.
00:00:40
A lista de e-mail sinalizada consiste em todos os e-mails marcados para
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acompanhar se têm ou não uma data de vencimento.
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A lista de tarefas engloba todas as suas atividades.
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A secção da lista permite-lhe montar um grupo de
00:00:53
tarefas para uso pessoal ou para colaboração com colegas.
00:00:57
Só as tarefas que constam da lista podem ser delegadas a outros.
00:01:03
Tem a opção de mostrar as suas tarefas no modo de exibição de grelha ou de lista.
00:01:07
Pode priorizar as suas tarefas classificando-as de acordo com a importância
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ver os críticos primeiro ou na data de vencimento para resolver os próximos prazos.
00:01:16
Além disso, pode categorizar tarefas para gerir tarefas semelhantes em conjunto,
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clique neste ícone para aceder às definições aqui.
00:01:26
Pode desativar a opção de silenciar o alerta sonoro. Ao assinalar uma tarefa,
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pode gerir as suas listas inteligentes, como ocultar listas vazias
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ou mostrar todas as tarefas concluídas.
00:01:38
Quando o planner estiver activado na secção da aplicação ligada,
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todas as tarefas do Outlook serão sincronizadas com o planner da equipa da Microsoft.
00:01:47
Clique neste ícone para mostrar ou ocultar a lista inteligente.
00:01:51
Agora compreende como utilizar o módulo de tarefas no outlook.

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résultat(s)
00:00:03
Questo video spiega come utilizzare il modulo attività in
00:00:06
prospettive per organizzare le attività quotidiane e collaborare con il tuo team.
00:00:10
Inizia aprendo to do.
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Troverai varie categorie di attività denominate liste intelligenti. Qui.
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L'elenco dei miei giorni comprende le attività da completare oggi, comprese le attività da completare oggi.
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Email o attività contrassegnate. Hai creato
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l'elenco importante include le tue attività prioritarie
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compresi gli elementi contrassegnati con asterisco e le email contrassegnate ad alta importanza.
00:00:31
L'elenco pianificato mostra le attività con date di scadenza.
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L'elenco a me assegnato contiene le attività che hai
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ti sei affidato o ti è stato assegnato da colleghi.
00:00:40
L'elenco e-mail contrassegnato è composto da tutte le email contrassegnate per
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controlla se hanno una data di scadenza o meno.
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L'elenco delle attività comprende tutte le tue attività.
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La sezione elenco consente di assemblare un gruppo di
00:00:53
attività per uso personale o per la collaborazione con i colleghi.
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Solo le attività dell'elenco possono essere delegate ad altri.
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Hai la possibilità di mostrare le tue attività nella visualizzazione a griglia o a elenco.
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Puoi dare priorità alle tue attività ordinandole in base all'importanza
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visualizza prima quelle critiche o in base alla data di scadenza per rispettare le scadenze imminenti.
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Inoltre, puoi classificare le attività per gestirne insieme altre simili,
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fai clic su questa icona per accedere alle impostazioni qui.
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Puoi disattivare l'opzione per disattivare l'avviso sonoro. Quando la marcatura di un'attività è terminata,
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puoi gestire le tue liste intelligenti, ad esempio nascondendo le liste vuote
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o mostrando tutte le attività completate.
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Quando il pianificatore è abilitato nella sezione delle applicazioni connesse,
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tutte le attività di Outlook verranno sincronizzate con il planner del team Microsoft.
00:01:47
Fai clic su questa icona per mostrare o nascondere l'elenco intelligente.
00:01:51
Ora capisci come utilizzare il modulo attività in Outlook.

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résultat(s)
00:00:03
В этом видео объясняется, как использовать модуль задач в
00:00:06
планируйте организовывать повседневные дела и сотрудничать со своей командой.
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Начните с того, что начните делать.
00:00:12
Вы найдете различные категории задач, называемые смарт-списками. Здесь.
00:00:16
В списке «Мой день» есть задачи, которые нужно выполнить сегодня, в том числе задачи, которые должны быть выполнены сегодня.
00:00:21
Отмеченные письма или задачи. Вы создали
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в списке важных задач указаны ваши самые приоритетные задачи
00:00:27
включая отмеченные звездочками товары и письма с пометками высокой важности.
00:00:31
В запланированном списке указаны задачи со сроками выполнения.
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В списке, назначенном мне, указаны либо ваши задачи
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взятые на себя или порученные коллегами.
00:00:40
Список отмеченных адресов электронной почты состоит из всех писем, отмеченных
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проверьте, есть ли у них срок оплаты или нет.
00:00:46
Список задач включает все ваши действия.
00:00:50
Раздел списка позволяет вам собрать группу
00:00:53
задания для личного использования или для совместной работы с коллегами.
00:00:57
Только те задачи из списка могут быть делегированы другим.
00:01:03
У вас есть возможность отображать свои задачи в виде таблицы или списка.
00:01:07
Задачи можно расставить по приоритетам, отсортировав их по степени важности
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выявляйте важные из них в первую очередь или своевременно, чтобы уложиться в предстоящие сроки.
00:01:16
Кроме того, вы можете классифицировать задачи для совместного управления похожими задачами,
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нажмите на этот значок, чтобы перейти к настройкам здесь.
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Вы можете отключить опцию отключения звукового оповещения. Отметив, что задача выполнена,
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вы можете управлять своими умными списками, например скрывать пустые списки
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или отображение всех выполненных задач.
00:01:38
Когда планировщик включен в разделе подключенного приложения,
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все задачи Outlook будут синхронизированы с планировщиком команды Microsoft.
00:01:47
Нажмите на этот значок, чтобы показать или скрыть смарт-список.
00:01:51
Теперь вы понимаете, как использовать модуль задач в Outlook.

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résultat(s)
00:00:03
En este vídeo se explica cómo utilizar el módulo de tareas en
00:00:06
perspectiva para organizar las actividades diarias y colaborar con su equipo.
00:00:10
Empieza por abrir para hacer.
00:00:12
Encontrarás varias categorías de tareas denominadas listas inteligentes. Aquí.
00:00:16
La lista de mi día incluye las tareas que debo terminar hoy, incluidas las que vencen hoy.
00:00:21
Correos electrónicos o tareas marcados. Has creado
00:00:24
la lista importante incluye tus tareas más prioritarias
00:00:27
incluidos los elementos destacados y los correos electrónicos marcados de gran importancia.
00:00:31
La lista planificada muestra las tareas con fechas de entrega.
00:00:34
La lista que me han asignado contiene las tareas que ya tienes
00:00:37
asumidas por ti mismo o te han sido asignadas por compañeros de trabajo.
00:00:40
La lista de correo electrónico marcada se compone de todos los correos electrónicos marcados para
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comprueba si tienen una fecha límite o no.
00:00:46
La lista de tareas abarca todas sus actividades.
00:00:50
La sección de listas le permite reunir un grupo de
00:00:53
tareas para uso personal o para la colaboración con colegas.
00:00:57
Solo las tareas de la lista se pueden delegar a otras personas.
00:01:03
Tiene la opción de mostrar sus tareas en forma de cuadrícula o de lista.
00:01:07
Puedes priorizar tus tareas ordenándolas según su importancia para
00:01:11
consulta primero las críticas o por fecha límite para abordar los próximos plazos.
00:01:16
Además, puedes categorizar las tareas para gestionar tareas similares de forma conjunta,
00:01:23
haga clic en este icono para acceder a la configuración aquí.
00:01:26
Puede desactivar la opción de silenciar la alerta sonora. Cuando termine de marcar una tarea,
00:01:31
puede administrar sus listas inteligentes, por ejemplo, ocultando las listas vacías
00:01:35
o mostrar todas las tareas completadas.
00:01:38
Cuando el planificador está activado en la sección de la aplicación conectada,
00:01:42
todas las tareas de Outlook se sincronizarán con el planificador del equipo de Microsoft.
00:01:47
Haga clic en este icono para mostrar u ocultar la lista inteligente.
00:01:51
Ahora sabe cómo utilizar el módulo de tareas en Outlook.

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