Outlook - Discovering the Outlook 2016 interface Video
In this video, you will learn about discovering the Outlook 2016 interface.
The video covers the different elements of the Outlook interface, including the ribbon, folder pane, navigation bar, and reading pane.
It also explains how to manage items using drag and drop, context menus, and keyboard shortcuts.
Resizing and organizing the interface is also discussed.
This tutorial will help you navigate and utilize the Outlook 2016 interface effectively.
- 2:54
- 3798 views
-
Outlook - Ribbon preview
- 2:55
- Viewed 3147 times
-
Outlook - Manage displays
- 2:26
- Viewed 3202 times
-
Outlook - Printing messages
- 1:10
- Viewed 3089 times
-
Outlook - Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3596 times
-
Outlook - Sending automatic replies
- 2:03
- Viewed 3569 times
-
Outlook - Create an e-mail message
- 2:46
- Viewed 3372 times
-
Outlook - Process a received message
- 2:02
- Viewed 3483 times
-
Outlook - Creating an e-mail template
- 1:16
- Viewed 3177 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8743 times
-
Answering a scheduling poll
- 1:14
- Viewed 7022 times
-
Change the default font for your emails
- 1:09
- Viewed 6702 times
-
Create a scheduling poll
- 4:12
- Viewed 5157 times
-
Saving a message
- 1:43
- Viewed 5129 times
-
Create and modify a group
- 2:19
- Viewed 4426 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4251 times
-
Tell me what you want to do
- 0:57
- Viewed 4009 times
-
How do I block a sender?
- 1:01
- Viewed 3826 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3773 times
-
Join a group
- 1:34
- Viewed 3753 times
-
Accessing applications from a group
- 1:59
- Viewed 3657 times
-
Organizing your messages using rules
- 2:54
- Viewed 3622 times
-
Presentation of the task module
- 3:31
- Viewed 3610 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3608 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3596 times
-
Introducing Outlook
- 0:50
- Viewed 3584 times
-
Sending automatic replies
- 2:03
- Viewed 3569 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3569 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3557 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3551 times
-
Creating a group
- 2:38
- Viewed 3525 times
-
Create a task from a message
- 2:14
- Viewed 3505 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3493 times
-
Process a received message
- 2:02
- Viewed 3483 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3478 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3449 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3442 times
-
Recover deleted items
- 1:43
- Viewed 3391 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3385 times
-
Respond to a meeting
- 0:48
- Viewed 3379 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3376 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3375 times
-
Create an e-mail message
- 2:46
- Viewed 3372 times
-
Creating a draft
- 1:24
- Viewed 3355 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3347 times
-
Calendar delegation
- 1:28
- Viewed 3343 times
-
Organizing in folders
- 2:36
- Viewed 3333 times
-
Using conversation mode
- 1:25
- Viewed 3333 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3315 times
-
Export contacts from Outlook
- 1:09
- Viewed 3302 times
-
Import contacts into Outlook
- 1:52
- Viewed 3276 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3272 times
-
Schedule a meeting
- 1:50
- Viewed 3269 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3259 times
-
Manage recurring appointments
- 2:12
- Viewed 3256 times
-
Sharing the calendar
- 2:11
- Viewed 3227 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3217 times
-
Manage displays
- 2:26
- Viewed 3202 times
-
Publish the calendar
- 1:20
- Viewed 3198 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3197 times
-
Quickly sort emails
- 0:27
- Viewed 3190 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3190 times
-
Display 3 time zones
- 0:37
- Viewed 3181 times
-
Creating an e-mail template
- 1:16
- Viewed 3177 times
-
Using categories
- 2:15
- Viewed 3170 times
-
The Bcc field in detail
- 1:54
- Viewed 3168 times
-
Sorting & searching your mails
- 2:50
- Viewed 3148 times
-
Ribbon preview
- 2:55
- Viewed 3147 times
-
Clutter
- 1:31
- Viewed 3139 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3133 times
-
Set or remove reminders
- 0:59
- Viewed 3130 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3124 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3117 times
-
Cleaning your inbox
- 2:39
- Viewed 3114 times
-
Junk email
- 2:16
- Viewed 3105 times
-
Assigning a task
- 1:13
- Viewed 3091 times
-
Printing messages
- 1:10
- Viewed 3089 times
-
Conduct surveys
- 1:38
- Viewed 3089 times
-
Identify meeting members
- 0:26
- Viewed 3083 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3060 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3056 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3055 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3002 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2990 times
-
Open a shared calendar
- 1:30
- Viewed 2983 times
-
Show other people's calendar
- 0:52
- Viewed 2967 times
-
Create and add a signature to messages
- 1:21
- Viewed 2919 times
-
Edit and customize views
- 1:24
- Viewed 2906 times
-
Remove a member from a group
- 0:29
- Viewed 2873 times
-
Create an appointment
- 1:56
- Viewed 2855 times
-
Having a conversation within a group
- 3:21
- Viewed 2821 times
-
Manage attachments
- 1:51
- Viewed 2821 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2787 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2757 times
-
Manage new message notifications
- 1:42
- Viewed 2751 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2720 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2712 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2707 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2654 times
-
General security practices in Outlook
- 1:03
- Viewed 2628 times
-
Improving email accessibility
- 1:33
- Viewed 2618 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2562 times
-
Add accessible tables and lists
- 0:49
- Viewed 2541 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2358 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1542 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 541 times
-
Task Module Overview
- 01:56
- Viewed 473 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 398 times
-
Recover deleted items
- 01:09
- Viewed 381 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 377 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 362 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 362 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 360 times
-
The Bcc Field in Detail
- 01:53
- Viewed 349 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 330 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 329 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 324 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 319 times
-
Create different types of events
- 01:46
- Viewed 310 times
-
Create an appointment or meeting
- 01:44
- Viewed 305 times
-
Create a reminder for yourself
- 01:59
- Viewed 304 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 302 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 301 times
-
Create and add a signature to messages
- 01:26
- Viewed 299 times
-
Block a sender
- 01:54
- Viewed 298 times
-
Manage new message notifications
- 01:40
- Viewed 295 times
-
Create a Meeting Poll
- 02:48
- Viewed 295 times
-
Process an incoming message
- 01:53
- Viewed 293 times
-
Share a task list
- 03:10
- Viewed 293 times
-
Explore the Interface
- 03:22
- Viewed 292 times
-
Save and Print a Message
- 01:48
- Viewed 292 times
-
Sort and filter emails
- 02:51
- Viewed 290 times
-
Create a task or reminder
- 01:50
- Viewed 287 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 285 times
-
Create a task from a message
- 02:00
- Viewed 283 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 282 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 280 times
-
Change the default font of your emails
- 01:05
- Viewed 276 times
-
Organize into Folders
- 01:57
- Viewed 276 times
-
Respond to a meeting
- 01:00
- Viewed 276 times
-
Manage Teams online meeting options
- 01:56
- Viewed 272 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 272 times
-
Manage Views
- 02:36
- Viewed 271 times
-
Edit and customize views
- 01:55
- Viewed 271 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 270 times
-
Create an Email Template
- 01:40
- Viewed 264 times
-
Open a Shared Calendar
- 01:29
- Viewed 261 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 257 times
-
Improve Email Accessibility
- 02:02
- Viewed 256 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 255 times
-
Search options
- 01:23
- Viewed 253 times
-
Add a third-party application
- 02:40
- Viewed 251 times
-
Use a Shared Mailbox
- 01:18
- Viewed 246 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 245 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 239 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 239 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 239 times
-
Automate Routine Actions
- 02:19
- Viewed 237 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 234 times
-
Calendar Delegation Setup
- 01:21
- Viewed 231 times
-
Use Categories
- 02:51
- Viewed 229 times
-
Clean Up Your Inbox
- 01:18
- Viewed 229 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 229 times
-
View Other Calendars
- 00:50
- Viewed 229 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 229 times
-
Translate Emails in Outlook
- 01:32
- Viewed 225 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 223 times
-
Share a document securely with Outlook
- 02:21
- Viewed 222 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 221 times
-
Delay Email Delivery
- 01:10
- Viewed 220 times
-
Protect an email by encrypting
- 01:10
- Viewed 220 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 220 times
-
Use Conversation View
- 01:47
- Viewed 219 times
-
Identify a fraudulent email
- 02:06
- Viewed 218 times
-
Share Your Calendar
- 01:54
- Viewed 217 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 210 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 207 times
-
Display Three Time Zones
- 01:52
- Viewed 201 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 201 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 199 times
-
Easily Sort Your Mails
- 01:38
- Viewed 196 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 196 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 195 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 173 times
-
Introduction to PowerBI
- 00:60
- Viewed 182 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 173 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 176 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 180 times
-
Introduction to Planner
- 00:56
- Viewed 187 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 175 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 183 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 249 times
-
Introduction to Sway
- 01:53
- Viewed 159 times
-
Introducing to Word
- 01:00
- Viewed 179 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 161 times
-
Create a call group
- 01:15
- Viewed 226 times
-
Use call delegation
- 01:07
- Viewed 145 times
-
Assign a delegate for your calls
- 01:08
- Viewed 223 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 148 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 137 times
-
Manage advanced call notifications
- 01:29
- Viewed 154 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 185 times
-
Block unwanted calls
- 01:24
- Viewed 151 times
-
Disable all call forwarding
- 01:09
- Viewed 158 times
-
Manage a call group in Teams
- 02:01
- Viewed 145 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 143 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 138 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 160 times
-
Manage voicemail messages
- 01:55
- Viewed 209 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 226 times
-
Customize your voicemail greeting
- 02:17
- Viewed 135 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 136 times
-
Manage simultaneous calls
- 01:52
- Viewed 147 times
-
Support third-party apps during calls
- 01:53
- Viewed 180 times
-
Add participants quickly and securely
- 01:37
- Viewed 143 times
-
Configure call privacy and security settings
- 02:51
- Viewed 141 times
-
Manage calls on hold
- 01:20
- Viewed 150 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 141 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 150 times
-
Action Function
- 04:18
- Viewed 150 times
-
Search Function
- 03:42
- Viewed 203 times
-
Date and Time Function
- 02:53
- Viewed 184 times
-
Logical Function
- 03:14
- Viewed 277 times
-
Text Function
- 03:25
- Viewed 212 times
-
Basic Function
- 02:35
- Viewed 177 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 201 times
-
Introduction to Power Fx
- 01:09
- Viewed 179 times
-
The New Calendar
- 03:14
- Viewed 300 times
-
Sections
- 02:34
- Viewed 186 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 299 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 197 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 156 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 189 times
Objectifs :
This document aims to provide a comprehensive overview of the latest features and tools in Outlook, guiding users through its interface and functionalities to enhance their productivity in managing business emails, calendars, and contacts.
Chapitres :
-
Introduction to Outlook's Latest Release
The latest release of Outlook includes all the tools and features users are familiar with from previous versions, along with new enhancements. This update is designed to improve the management of business emails, calendars, contacts, and more. -
Navigating the Interface
Outlook's interface is organized into several key components: - **Ribbon**: Located at the top, the ribbon allows users to perform different actions based on the module they are currently using. - **Folder Pane**: Found on the left side, this pane displays all mail folders when in the mail module. - **Navigation Bar**: Positioned below the ribbon, it enables users to switch between different modules seamlessly. -
Working with Messages
To the right of the folder pane, users will see a list of messages from the selected folder. Clicking on a message opens it in the reading pane. Double-clicking an item opens it in a new independent window. Users can manage messages by: - **Hovering**: This presents options to add a task indicator or delete the message. - **Drag and Drop**: Move items easily within the interface. - **Context Menu**: Right-clicking provides access to frequently used commands. -
Keyboard Shortcuts and Search Options
Outlook supports various keyboard shortcuts to enhance efficiency. For example: - **Control + N**: Create a new message or appointment. Additionally, users can utilize filtering options and the search engine located at the top of the message list to find specific items quickly. -
Customizing the Layout
Users have the flexibility to resize different areas of the Outlook interface. When hovering over the lines that separate these areas, the cursor changes, allowing for adjustments. However, be cautious as Outlook may reorganize the display based on the allocated space. For instance: - Resizing the central zone may cause filter headers to disappear. - Overly resizing the navigation pane will minimize it, requiring users to click on an arrow and then on the pin to restore its original size. Chevrons are also available to hide or display areas, enabling users to customize their workspace. -
Accessing File Commands
In the file tab, users can find various commands and options, including: - **Account Settings**: Manage email accounts. - **Rules and Alerts Management**: Set up automated actions for incoming messages. - **Options Menu**: Customize the application to suit individual preferences. -
Conclusion
The latest version of Outlook offers a robust set of tools and features that enhance user experience and productivity. By understanding the interface and utilizing the available functionalities, users can effectively manage their business communications and schedules.
FAQ :
What is the purpose of the Ribbon in Outlook?
The Ribbon in Outlook provides access to various tools and commands organized by tabs, allowing users to perform different actions based on the module they are in.
How can I switch between different modules in Outlook?
You can switch between different modules in Outlook using the Navigation Bar located below the Folder Pane.
What is the Reading Pane used for?
The Reading Pane displays the content of a selected email message, allowing users to read messages without opening them in a new window.
How do I access the context menu in Outlook?
To access the context menu in Outlook, right-click on an item, and a menu will appear with frequently used commands.
What are some useful keyboard shortcuts in Outlook?
Useful keyboard shortcuts in Outlook include 'Control + N' to create a new message or appointment, among others.
How can I filter my emails in Outlook?
You can filter your emails in Outlook using the filtering options available at the top of your message list.
What are Chevrons in Outlook?
Chevrons are icons that allow you to hide or display certain areas of the Outlook interface, helping you to organize your workspace.
Where can I find account settings in Outlook?
Account settings can be found in the File Tab, which contains options for managing your account, rules, alerts, and customizing the application.
Quelques cas d'usages :
Managing Business Emails
Outlook's features can be used to efficiently manage business emails by utilizing the Folder Pane to organize messages into folders, applying filters to find important emails quickly, and using the Reading Pane to preview messages without opening them.
Scheduling Appointments
Users can leverage the calendar feature in Outlook to schedule appointments, using keyboard shortcuts to create new events quickly and manage their time effectively.
Organizing Tasks
Outlook allows users to manage tasks by adding task indicators to emails, using drag and drop to organize tasks, and accessing the context menu for quick actions.
Customizing the Interface
Professionals can customize their Outlook interface by resizing different areas, using Chevrons to hide or display sections, and adjusting the layout to suit their workflow.
Setting Up Rules and Alerts
Users can set up rules and alerts in Outlook to automate email management, ensuring important messages are prioritized and reducing the time spent on manual sorting.
Glossaire :
Ribbon
A user interface element at the top of the Outlook window that contains tabs with various commands and tools for different modules.
Folder Pane
The section on the left side of the Outlook interface that displays all your mail folders when in the mail module.
Navigation Bar
A bar located below the folder pane that allows users to switch between different modules in Outlook.
Reading Pane
The area on the right side of the Outlook interface where the content of a selected email message is displayed.
Context Menu
A menu that appears when you right-click on an item, providing quick access to frequently used commands.
Keyboard Shortcuts
Key combinations that allow users to perform actions quickly, such as 'Control + N' to create a new message or appointment.
Filtering Options
Tools that allow users to sort and filter messages based on specific criteria.
Chevrons
Icons that can be clicked to hide or display certain areas of the Outlook interface for better organization.
File Tab
The tab in Outlook that contains commands and options for account settings, rules, alerts management, and application customization.