Outlook - Show other people's calendar Video
In this video, you will learn how to show other people's calendars in Microsoft 365. The video covers the process of accessing and viewing the calendar of another user, even if they haven't specifically shared it with you.
By using the "Open Calendar" button in the ribbon and selecting the person from the address book, you can quickly view their availability.
It's important to note that only the availability is visible, and if you don't want to see the calendar in your folder pane, you can delete it.
This tutorial will help you efficiently manage and view the calendars of your colleagues in Microsoft 365.
- 0:52
- 3013 views
-
Outlook - Schedule a meeting
- 1:50
- Viewed 3334 times
-
Outlook - Show other people's calendar
- 0:52
- Viewed 3013 times
-
Outlook - Manage recurring appointments
- 2:12
- Viewed 3286 times
-
Outlook - Respond to a meeting
- 0:48
- Viewed 3463 times
-
Outlook - Publish the calendar
- 1:20
- Viewed 3229 times
-
Outlook - Sharing the calendar
- 2:11
- Viewed 3264 times
-
Outlook - Manage new message notifications
- 1:42
- Viewed 2784 times
-
Outlook - Presentation and discovery of contacts
- 1:09
- Viewed 3472 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 9272 times
-
Change the default font for your emails
- 1:09
- Viewed 7183 times
-
Answering a scheduling poll
- 1:14
- Viewed 7073 times
-
Create a scheduling poll
- 4:12
- Viewed 5298 times
-
Saving a message
- 1:43
- Viewed 5210 times
-
Create and modify a group
- 2:19
- Viewed 4856 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4296 times
-
Tell me what you want to do
- 0:57
- Viewed 4060 times
-
How do I block a sender?
- 1:01
- Viewed 3988 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3873 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3854 times
-
Join a group
- 1:34
- Viewed 3850 times
-
Accessing applications from a group
- 1:59
- Viewed 3753 times
-
Organizing your messages using rules
- 2:54
- Viewed 3723 times
-
Presentation of the task module
- 3:31
- Viewed 3701 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3700 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3696 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3681 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3668 times
-
Creating a group
- 2:38
- Viewed 3657 times
-
Sending automatic replies
- 2:03
- Viewed 3648 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3632 times
-
Introducing Outlook
- 0:50
- Viewed 3619 times
-
Create a task from a message
- 2:14
- Viewed 3569 times
-
Recover deleted items
- 1:43
- Viewed 3559 times
-
Process a received message
- 2:02
- Viewed 3554 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3548 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3540 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3530 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3509 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3488 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3479 times
-
Create an e-mail message
- 2:46
- Viewed 3474 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3472 times
-
Respond to a meeting
- 0:48
- Viewed 3463 times
-
Creating a draft
- 1:24
- Viewed 3420 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3392 times
-
Calendar delegation
- 1:28
- Viewed 3391 times
-
Using conversation mode
- 1:25
- Viewed 3375 times
-
Organizing in folders
- 2:36
- Viewed 3366 times
-
Export contacts from Outlook
- 1:09
- Viewed 3352 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3350 times
-
Import contacts into Outlook
- 1:52
- Viewed 3335 times
-
Schedule a meeting
- 1:50
- Viewed 3334 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3317 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3293 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3291 times
-
Manage recurring appointments
- 2:12
- Viewed 3286 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3269 times
-
Sharing the calendar
- 2:11
- Viewed 3264 times
-
Manage displays
- 2:26
- Viewed 3232 times
-
Publish the calendar
- 1:20
- Viewed 3229 times
-
Creating an e-mail template
- 1:16
- Viewed 3221 times
-
The Bcc field in detail
- 1:54
- Viewed 3219 times
-
Quickly sort emails
- 0:27
- Viewed 3219 times
-
Display 3 time zones
- 0:37
- Viewed 3211 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3211 times
-
Using categories
- 2:15
- Viewed 3201 times
-
Ribbon preview
- 2:55
- Viewed 3186 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3178 times
-
Sorting & searching your mails
- 2:50
- Viewed 3175 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3173 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3167 times
-
Clutter
- 1:31
- Viewed 3164 times
-
Set or remove reminders
- 0:59
- Viewed 3163 times
-
Junk email
- 2:16
- Viewed 3161 times
-
Cleaning your inbox
- 2:39
- Viewed 3154 times
-
Assigning a task
- 1:13
- Viewed 3143 times
-
Identify meeting members
- 0:26
- Viewed 3131 times
-
Printing messages
- 1:10
- Viewed 3129 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3127 times
-
Conduct surveys
- 1:38
- Viewed 3125 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3115 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3090 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3039 times
-
Open a shared calendar
- 1:30
- Viewed 3031 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3018 times
-
Edit and customize views
- 1:24
- Viewed 2965 times
-
Create and add a signature to messages
- 1:21
- Viewed 2954 times
-
Remove a member from a group
- 0:29
- Viewed 2925 times
-
Having a conversation within a group
- 3:21
- Viewed 2912 times
-
Create an appointment
- 1:56
- Viewed 2890 times
-
Manage attachments
- 1:51
- Viewed 2872 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2832 times
-
Manage new message notifications
- 1:42
- Viewed 2784 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2783 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2779 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2744 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2738 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2733 times
-
General security practices in Outlook
- 1:03
- Viewed 2695 times
-
Improving email accessibility
- 1:33
- Viewed 2655 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2592 times
-
Add accessible tables and lists
- 0:49
- Viewed 2570 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2398 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1640 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 575 times
-
Task Module Overview
- 01:56
- Viewed 549 times
-
Recover deleted items
- 01:09
- Viewed 501 times
-
The Bcc Field in Detail
- 01:53
- Viewed 440 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 428 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 419 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 413 times
-
Create a reminder for yourself
- 01:59
- Viewed 397 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 389 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 381 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 372 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 365 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 350 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 348 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 348 times
-
Manage new message notifications
- 01:40
- Viewed 344 times
-
Create and add a signature to messages
- 01:26
- Viewed 340 times
-
Block a sender
- 01:54
- Viewed 338 times
-
Create different types of events
- 01:46
- Viewed 332 times
-
Create an appointment or meeting
- 01:44
- Viewed 332 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 330 times
-
Explore the Interface
- 03:22
- Viewed 325 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 325 times
-
Process an incoming message
- 01:53
- Viewed 322 times
-
Create a Meeting Poll
- 02:48
- Viewed 321 times
-
Share a task list
- 03:10
- Viewed 317 times
-
Sort and filter emails
- 02:51
- Viewed 315 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 313 times
-
Save and Print a Message
- 01:48
- Viewed 311 times
-
Create a task or reminder
- 01:50
- Viewed 309 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 306 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 306 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 306 times
-
Edit and customize views
- 01:55
- Viewed 305 times
-
Add a third-party application
- 02:40
- Viewed 305 times
-
Manage Teams online meeting options
- 01:56
- Viewed 304 times
-
Create a task from a message
- 02:00
- Viewed 304 times
-
Respond to a meeting
- 01:00
- Viewed 302 times
-
Organize into Folders
- 01:57
- Viewed 301 times
-
Change the default font of your emails
- 01:05
- Viewed 299 times
-
Create an Email Template
- 01:40
- Viewed 294 times
-
Open a Shared Calendar
- 01:29
- Viewed 293 times
-
Manage Views
- 02:36
- Viewed 291 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 291 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 289 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 282 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 280 times
-
Improve Email Accessibility
- 02:02
- Viewed 279 times
-
Search options
- 01:23
- Viewed 274 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 274 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 274 times
-
Share a document securely with Outlook
- 02:21
- Viewed 270 times
-
Calendar Delegation Setup
- 01:21
- Viewed 269 times
-
Use a Shared Mailbox
- 01:18
- Viewed 269 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 269 times
-
Automate Routine Actions
- 02:19
- Viewed 264 times
-
Share Your Calendar
- 01:54
- Viewed 264 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 264 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 264 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 263 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 263 times
-
Identify a fraudulent email
- 02:06
- Viewed 261 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 259 times
-
Use Categories
- 02:51
- Viewed 257 times
-
View Other Calendars
- 00:50
- Viewed 257 times
-
Translate Emails in Outlook
- 01:32
- Viewed 254 times
-
Delay Email Delivery
- 01:10
- Viewed 253 times
-
Clean Up Your Inbox
- 01:18
- Viewed 250 times
-
Use Conversation View
- 01:47
- Viewed 247 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 245 times
-
Protect an email by encrypting
- 01:10
- Viewed 241 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 237 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 235 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 229 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 226 times
-
Display Three Time Zones
- 01:52
- Viewed 226 times
-
Easily Sort Your Mails
- 01:38
- Viewed 225 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 220 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 220 times
-
Introduction to PowerBI
- 00:60
- Viewed 225 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 220 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 223 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 236 times
-
Introduction to Planner
- 00:56
- Viewed 223 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 228 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 226 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 324 times
-
Introduction to Sway
- 01:53
- Viewed 276 times
-
Introducing to Word
- 01:00
- Viewed 219 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 206 times
-
Create a call group
- 01:15
- Viewed 308 times
-
Use call delegation
- 01:07
- Viewed 179 times
-
Assign a delegate for your calls
- 01:08
- Viewed 303 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 182 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 172 times
-
Manage advanced call notifications
- 01:29
- Viewed 187 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 258 times
-
Block unwanted calls
- 01:24
- Viewed 211 times
-
Disable all call forwarding
- 01:09
- Viewed 191 times
-
Manage a call group in Teams
- 02:01
- Viewed 206 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 184 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 180 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 200 times
-
Manage voicemail messages
- 01:55
- Viewed 279 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 309 times
-
Customize your voicemail greeting
- 02:17
- Viewed 180 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 189 times
-
Manage simultaneous calls
- 01:52
- Viewed 190 times
-
Support third-party apps during calls
- 01:53
- Viewed 230 times
-
Add participants quickly and securely
- 01:37
- Viewed 192 times
-
Configure call privacy and security settings
- 02:51
- Viewed 189 times
-
Manage calls on hold
- 01:20
- Viewed 182 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 179 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 187 times
-
Action Function
- 04:18
- Viewed 185 times
-
Search Function
- 03:42
- Viewed 235 times
-
Date and Time Function
- 02:53
- Viewed 226 times
-
Logical Function
- 03:14
- Viewed 347 times
-
Text Function
- 03:25
- Viewed 245 times
-
Basic Function
- 02:35
- Viewed 207 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 247 times
-
Introduction to Power Fx
- 01:09
- Viewed 235 times
-
The New Calendar
- 03:14
- Viewed 381 times
-
Sections
- 02:34
- Viewed 218 times
-
Customizing Views
- 03:25
- Viewed 210 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 417 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 248 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 186 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 229 times
Objectifs :
This document aims to provide a comprehensive guide on how to view the calendars of other users in Outlook within Office 365, even without specific sharing permissions. It will outline the steps to check employee availability and manage calendar visibility effectively.
Chapitres :
-
Introduction
In today's collaborative work environment, knowing the availability of colleagues is essential for effective scheduling and communication. This guide will walk you through the process of viewing other users' calendars in Outlook 365, highlighting the necessary steps and considerations. -
Viewing Other Users' Calendars
Outlook 365 allows you to view the calendars of other users, even if they have not explicitly shared their calendar with you. This feature is particularly useful for checking the availability of employees before scheduling meetings. Here’s how to do it: 1. **Open Calendar**: In the Outlook ribbon, locate the 'Open Calendar' button. 2. **Select From Address Book**: Click on this button to open a dropdown menu where you can select 'From Address Book'. 3. **Find the User**: In the address book, search for the person whose availability you wish to check. 4. **Accessing the Calendar**: Once you select the user, their calendar will open, allowing you to view their availability. -
Managing Calendar Visibility
When you access a calendar for the first time, it is automatically added to your folder pane for easier access in the future. However, if you do not wish to keep this calendar visible, you can easily remove it: - **Right-Click to Remove**: Simply right-click on the calendar in the folder pane. - **Delete Calendar**: Select the 'Delete Calendar' option to remove it from your view. This action will not delete the calendar itself; it will only remove it from your folder pane. -
Limitations of Calendar Viewing
It is important to note that while you can view the availability of other users, the specific details of their calendar events will not be visible unless they have shared their calendar with you. This ensures privacy while still allowing for effective scheduling. -
Conclusion
Understanding how to view and manage calendars in Outlook 365 is a valuable skill for enhancing workplace collaboration. By following the steps outlined in this guide, you can efficiently check the availability of your colleagues and streamline your scheduling process.
FAQ :
How can I view another user's calendar in Outlook?
You can view another user's calendar in Outlook by using the 'Open Calendar' button in the ribbon. You can then select the user from the address book to see their availability.
What happens if a user has not shared their calendar with me?
If a user has not shared their calendar, you will only be able to view their availability, but not the specific details of their appointments.
How do I remove a calendar from my folder pane in Outlook?
To remove a calendar from your folder pane, right-click on the calendar you wish to delete and select 'Delete Calendar'.
Can I access a calendar for the first time without sharing permissions?
Yes, you can access a calendar for the first time to check availability, but you will not see any details unless the user has shared their calendar with you.
What is the purpose of the folder pane in Outlook?
The folder pane in Outlook allows users to quickly navigate between different folders, including emails, tasks, and calendars, enhancing productivity.
Quelques cas d'usages :
Checking Employee Availability
Managers can use Outlook to check the availability of their team members without needing explicit calendar sharing. This helps in scheduling meetings efficiently.
Managing Team Calendars
In a collaborative environment, team leaders can open multiple calendars to view availability, facilitating better planning and coordination of team activities.
Streamlining Meeting Scheduling
By viewing the availability of colleagues, users can streamline the process of scheduling meetings, reducing back-and-forth communication.
Organizing Events
Event organizers can check the availability of participants using Outlook calendars to ensure maximum attendance at events.
Improving Work-Life Balance
Employees can manage their time better by checking colleagues' availability before committing to additional tasks or meetings, thus improving work-life balance.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for email communication, calendar management, task management, and contact management.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productive tools through the cloud.
Calendar Sharing
The process of allowing other users to view your calendar details, which can include availability, appointments, and events.
Folder Pane
A section in Outlook that displays the list of folders, including calendars, emails, and tasks, allowing users to navigate easily.
Address Book
A digital directory within Outlook that contains contact information for individuals and organizations, allowing users to easily find and connect with them.
Availability
The status indicating whether a person is free or busy at a given time, often displayed in calendar applications.