Outlook - Manage new message notifications Video
In this video, you will learn how to manage new message notifications in Microsoft Teams.
The video covers the steps to configure and choose the notifications that are most important to you.
You can go to your Profile picture, select Settings, and then Notifications.
The notification settings are arranged into several categories, including Mentions, Messages, and Other.
You can choose the type of event you want to be alerted about and also disable certain types of notifications.
This will help you stay informed and receive notifications in a way that suits your preferences.
- 1:42
- 2848 views
-
Outlook - Show other people's calendar
- 0:52
- Viewed 3088 times
-
Outlook - Manage recurring appointments
- 2:12
- Viewed 3340 times
-
Outlook - Respond to a meeting
- 0:48
- Viewed 3586 times
-
Outlook - Set or remove reminders
- 0:59
- Viewed 3233 times
-
Outlook - Sharing the calendar
- 2:11
- Viewed 3324 times
-
Outlook - Publish the calendar
- 1:20
- Viewed 3300 times
-
Outlook - Schedule a meeting
- 1:50
- Viewed 3443 times
-
Outlook - Create and add a signature to messages
- 1:21
- Viewed 3000 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 9856 times
-
Change the default font for your emails
- 1:09
- Viewed 7655 times
-
Answering a scheduling poll
- 1:14
- Viewed 7168 times
-
Create a scheduling poll
- 4:12
- Viewed 5463 times
-
Saving a message
- 1:43
- Viewed 5320 times
-
Create and modify a group
- 2:19
- Viewed 5282 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4346 times
-
How do I block a sender?
- 1:01
- Viewed 4193 times
-
Tell me what you want to do
- 0:57
- Viewed 4129 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 4020 times
-
Join a group
- 1:34
- Viewed 3960 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3914 times
-
Accessing applications from a group
- 1:59
- Viewed 3883 times
-
Organizing your messages using rules
- 2:54
- Viewed 3851 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3849 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3825 times
-
Presentation of the task module
- 3:31
- Viewed 3798 times
-
Creating a group
- 2:38
- Viewed 3795 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3785 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3780 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3772 times
-
Sending automatic replies
- 2:03
- Viewed 3752 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3739 times
-
Recover deleted items
- 1:43
- Viewed 3732 times
-
Process a received message
- 2:02
- Viewed 3711 times
-
Introducing Outlook
- 0:50
- Viewed 3672 times
-
Create a task from a message
- 2:14
- Viewed 3662 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3633 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3614 times
-
Create an e-mail message
- 2:46
- Viewed 3602 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3600 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3589 times
-
Respond to a meeting
- 0:48
- Viewed 3586 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3582 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3541 times
-
Creating a draft
- 1:24
- Viewed 3511 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3474 times
-
Organizing in folders
- 2:36
- Viewed 3465 times
-
Calendar delegation
- 1:28
- Viewed 3456 times
-
Schedule a meeting
- 1:50
- Viewed 3443 times
-
Using conversation mode
- 1:25
- Viewed 3425 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3408 times
-
Export contacts from Outlook
- 1:09
- Viewed 3407 times
-
Import contacts into Outlook
- 1:52
- Viewed 3395 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3384 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3368 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3359 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3344 times
-
Manage recurring appointments
- 2:12
- Viewed 3340 times
-
The Bcc field in detail
- 1:54
- Viewed 3338 times
-
Sharing the calendar
- 2:11
- Viewed 3324 times
-
Publish the calendar
- 1:20
- Viewed 3300 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3298 times
-
Manage displays
- 2:26
- Viewed 3291 times
-
Quickly sort emails
- 0:27
- Viewed 3286 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3282 times
-
Creating an e-mail template
- 1:16
- Viewed 3280 times
-
Display 3 time zones
- 0:37
- Viewed 3278 times
-
Using categories
- 2:15
- Viewed 3258 times
-
Ribbon preview
- 2:55
- Viewed 3246 times
-
Sorting & searching your mails
- 2:50
- Viewed 3243 times
-
Junk email
- 2:16
- Viewed 3236 times
-
Cleaning your inbox
- 2:39
- Viewed 3235 times
-
Set or remove reminders
- 0:59
- Viewed 3233 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3231 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3228 times
-
Clutter
- 1:31
- Viewed 3218 times
-
Assigning a task
- 1:13
- Viewed 3217 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3209 times
-
Identify meeting members
- 0:26
- Viewed 3205 times
-
Printing messages
- 1:10
- Viewed 3200 times
-
Conduct surveys
- 1:38
- Viewed 3187 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3175 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3148 times
-
Open a shared calendar
- 1:30
- Viewed 3102 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3102 times
-
Show other people's calendar
- 0:52
- Viewed 3088 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3080 times
-
Edit and customize views
- 1:24
- Viewed 3052 times
-
Having a conversation within a group
- 3:21
- Viewed 3051 times
-
Remove a member from a group
- 0:29
- Viewed 3008 times
-
Create and add a signature to messages
- 1:21
- Viewed 3000 times
-
Create an appointment
- 1:56
- Viewed 2982 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2930 times
-
Manage attachments
- 1:51
- Viewed 2924 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2899 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2825 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2790 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2781 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2771 times
-
General security practices in Outlook
- 1:03
- Viewed 2767 times
-
Improving email accessibility
- 1:33
- Viewed 2714 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2646 times
-
Add accessible tables and lists
- 0:49
- Viewed 2616 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2448 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1745 times
-
Task Module Overview
- 01:56
- Viewed 628 times
-
Recover deleted items
- 01:09
- Viewed 614 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 608 times
-
The Bcc Field in Detail
- 01:53
- Viewed 530 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 495 times
-
Create a reminder for yourself
- 01:59
- Viewed 487 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 479 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 468 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 466 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 416 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 416 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 398 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 393 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 391 times
-
Create and add a signature to messages
- 01:26
- Viewed 389 times
-
Manage new message notifications
- 01:40
- Viewed 382 times
-
Create different types of events
- 01:46
- Viewed 380 times
-
Create an appointment or meeting
- 01:44
- Viewed 378 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 377 times
-
Create a Meeting Poll
- 02:48
- Viewed 375 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 372 times
-
Block a sender
- 01:54
- Viewed 371 times
-
Process an incoming message
- 01:53
- Viewed 370 times
-
Sort and filter emails
- 02:51
- Viewed 356 times
-
Explore the Interface
- 03:22
- Viewed 354 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 351 times
-
Edit and customize views
- 01:55
- Viewed 349 times
-
Respond to a meeting
- 01:00
- Viewed 345 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 344 times
-
Share a task list
- 03:10
- Viewed 344 times
-
Create a task or reminder
- 01:50
- Viewed 335 times
-
Manage Teams online meeting options
- 01:56
- Viewed 332 times
-
Create an Email Template
- 01:40
- Viewed 332 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 331 times
-
Save and Print a Message
- 01:48
- Viewed 331 times
-
Add a third-party application
- 02:40
- Viewed 331 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 330 times
-
Change the default font of your emails
- 01:05
- Viewed 326 times
-
Organize into Folders
- 01:57
- Viewed 326 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 326 times
-
Create a task from a message
- 02:00
- Viewed 323 times
-
Manage Views
- 02:36
- Viewed 322 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 320 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 317 times
-
Open a Shared Calendar
- 01:29
- Viewed 316 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 314 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 313 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 312 times
-
Delay Email Delivery
- 01:10
- Viewed 309 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 309 times
-
Share Your Calendar
- 01:54
- Viewed 308 times
-
Improve Email Accessibility
- 02:02
- Viewed 305 times
-
Use a Shared Mailbox
- 01:18
- Viewed 304 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 303 times
-
Calendar Delegation Setup
- 01:21
- Viewed 302 times
-
Identify a fraudulent email
- 02:06
- Viewed 298 times
-
Search options
- 01:23
- Viewed 296 times
-
Share a document securely with Outlook
- 02:21
- Viewed 296 times
-
Automate Routine Actions
- 02:19
- Viewed 292 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 292 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 292 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 287 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 285 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 285 times
-
View Other Calendars
- 00:50
- Viewed 284 times
-
Use Categories
- 02:51
- Viewed 281 times
-
Translate Emails in Outlook
- 01:32
- Viewed 278 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 278 times
-
Use Conversation View
- 01:47
- Viewed 277 times
-
Clean Up Your Inbox
- 01:18
- Viewed 273 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 272 times
-
Display Three Time Zones
- 01:52
- Viewed 269 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 267 times
-
Protect an email by encrypting
- 01:10
- Viewed 263 times
-
Easily Sort Your Mails
- 01:38
- Viewed 258 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 254 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 254 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 252 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 240 times
-
Introduction to PowerBI
- 00:60
- Viewed 270 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 254 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 247 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 282 times
-
Introduction to Planner
- 00:56
- Viewed 259 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 339 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 266 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 391 times
-
Introduction to Sway
- 01:53
- Viewed 343 times
-
Introducing to Word
- 01:00
- Viewed 246 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 234 times
-
Create a call group
- 01:15
- Viewed 419 times
-
Use call delegation
- 01:07
- Viewed 200 times
-
Assign a delegate for your calls
- 01:08
- Viewed 384 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 205 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 206 times
-
Manage advanced call notifications
- 01:29
- Viewed 215 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 343 times
-
Block unwanted calls
- 01:24
- Viewed 249 times
-
Disable all call forwarding
- 01:09
- Viewed 230 times
-
Manage a call group in Teams
- 02:01
- Viewed 251 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 202 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 206 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 225 times
-
Manage voicemail messages
- 01:55
- Viewed 346 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 381 times
-
Customize your voicemail greeting
- 02:17
- Viewed 202 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 265 times
-
Manage simultaneous calls
- 01:52
- Viewed 230 times
-
Support third-party apps during calls
- 01:53
- Viewed 291 times
-
Add participants quickly and securely
- 01:37
- Viewed 215 times
-
Configure call privacy and security settings
- 02:51
- Viewed 212 times
-
Manage calls on hold
- 01:20
- Viewed 216 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 222 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 209 times
-
Action Function
- 04:18
- Viewed 210 times
-
Search Function
- 03:42
- Viewed 257 times
-
Date and Time Function
- 02:53
- Viewed 271 times
-
Logical Function
- 03:14
- Viewed 421 times
-
Text Function
- 03:25
- Viewed 270 times
-
Basic Function
- 02:35
- Viewed 226 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 270 times
-
Introduction to Power Fx
- 01:09
- Viewed 267 times
-
The New Calendar
- 03:14
- Viewed 461 times
-
Sections
- 02:34
- Viewed 240 times
-
Customizing Views
- 03:25
- Viewed 233 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 528 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 289 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 202 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 272 times
Objectifs :
This document aims to guide users on how to customize the new message notification sound in Outlook, including disabling or modifying the sound, and setting up different sounds for different senders.
Chapitres :
-
Introduction
In this guide, we will explore how to manage notification sounds for new messages in Outlook. Customizing these sounds can enhance your email experience by allowing you to personalize alerts and differentiate between senders. -
Changing the New Message Sound
To change the notification sound for new messages in Outlook, follow these steps: 1. **Access Sound Settings**: Right-click the sound icon located in your taskbar. If you cannot find the icon, you can access the sound settings through the Control Panel. 2. **Open Sounds Menu**: Select 'Sounds' from the context menu. 3. **Locate New Mail Notification**: In the 'Program Events' area, scroll to find 'New Mail Notification'. 4. **Browse for Audio File**: Click 'Browse' to navigate to an audio file in WAV format that you wish to use as your new notification sound. 5. **Save Changes**: Click 'OK' to save your changes and restart Outlook for the new sound to take effect. -
Enabling or Disabling the Sound in Outlook
To enable or disable the new message tone in Outlook, follow these steps: 1. **Open Outlook Options**: Click on the 'File' tab in Outlook. 2. **Navigate to Options**: Select 'Options' from the menu. 3. **Access Mail Settings**: Click on the 'Mail' tab. 4. **Message Arrival Section**: In the 'Message Arrival' section, you will find the checkbox labeled 'Play a sound'. Check or uncheck this box to enable or disable the sound notification. -
Managing Desktop Alerts
In the same 'Message Arrival' section, you can manage desktop alerts: - **Enable/Disable Alerts**: Check or uncheck the box to display or hide alerts on your desktop when a new message arrives. -
Setting Different Sounds for Different Senders
To further customize your notification experience, you can set different sounds for messages from specific senders: 1. **Create a New Rule**: Go to the 'Rules' section in Outlook. 2. **Choose an Operation**: Select the operation to perform, which includes emitting a selected sound signal. 3. **Select Sound File**: Browse your Windows File Explorer to choose the desired sound file for that specific sender. -
Conclusion
Customizing notification sounds in Outlook not only enhances your email management but also allows for a more personalized experience. By following the steps outlined in this guide, you can easily modify sounds, manage alerts, and set specific notifications based on your preferences.
FAQ :
How can I change the new message sound in Outlook?
To change the new message sound in Outlook, right-click the sound icon in your taskbar and select 'Sounds'. In the Program Events area, search for 'New Mail Notification', click 'Browse', and navigate to a WAV audio file on your computer. Click 'OK' to save your changes.
Can I disable the new message sound in Outlook?
Yes, to disable the new message sound in Outlook, go to the File tab, select Options, then Mail. In the Message Arrival section, uncheck the box that says 'Play a sound'.
What should I do if I can't find the sound icon in the taskbar?
If you cannot find the sound icon in the taskbar, you can access the sound settings through the Control Panel. Look for 'Sound' settings to make the necessary changes.
Is it possible to set different sounds for different senders in Outlook?
Yes, you can set different sounds for different senders by creating a new rule in Outlook. Choose the operation to perform, select 'Play a sound', and then browse to choose the desired sound file.
What types of audio files can I use for the new message sound?
You can use audio files in WAV format for the new message sound in Outlook.
Quelques cas d'usages :
Customizing Notification Sounds for Different Teams
In a corporate environment, team members can customize their Outlook notification sounds to differentiate between messages from various departments. For example, a marketing team member might set a specific sound for emails from the sales department to ensure they respond promptly.
Improving Focus with Sound Management
A freelancer can disable the new message sound in Outlook to minimize distractions while working on important projects. By unchecking the 'Play a sound' option, they can focus better without interruptions from email notifications.
Setting Up Alerts for Important Clients
A project manager can create rules in Outlook to play a unique sound for emails from key clients. This ensures that they are immediately aware of important communications and can respond quickly, enhancing client satisfaction.
Training New Employees on Email Management
During onboarding, a company can train new employees on how to customize their Outlook settings, including changing notification sounds. This helps them manage their email more effectively and stay organized from the start.
Using Sound Cues for Time Management
An executive can set different sounds for different types of emails (e.g., urgent vs. regular) to prioritize their responses. This helps in managing time effectively and ensuring that critical emails are addressed promptly.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
WAV format
A standard audio file format used for storing waveform data. It is commonly used for high-quality audio and is supported by most audio applications.
Control Panel
A component of Microsoft Windows that provides the ability to view and control the basic system settings and controls.
Program Events
Specific actions or occurrences within a program that can trigger a response, such as playing a sound when a new email is received.
Notification Alerts
Visual or auditory signals that inform users of new messages or events, such as pop-up messages on the desktop.
Rules
Automated instructions in Outlook that allow users to manage incoming messages based on specific criteria, such as sender or subject.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise