Outlook - Manage attachments Video
In this video, you will learn how to manage attachments in Outlook 2016. The video covers the improved attachment management features, including the ability to easily attach recently worked-on documents and files saved on external locations.
You will also learn how to join a file or folder to a message, change permissions for attachments, and browse your local computer for files.
This tutorial will help you efficiently manage attachments in Outlook 2016, saving you time and improving your productivity.
- 1:51
- 2924 views
-
Outlook - Saving a message
- 1:43
- Viewed 5321 times
-
Outlook - Organizing in folders
- 2:36
- Viewed 3466 times
-
Outlook - Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3616 times
-
Outlook - Creating a draft
- 1:24
- Viewed 3512 times
-
Outlook - Using conversation mode
- 1:25
- Viewed 3425 times
-
Outlook - Using categories
- 2:15
- Viewed 3259 times
-
Outlook - The Bcc field in detail
- 1:54
- Viewed 3338 times
-
Outlook - Creating an e-mail template
- 1:16
- Viewed 3281 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 9856 times
-
Change the default font for your emails
- 1:09
- Viewed 7656 times
-
Answering a scheduling poll
- 1:14
- Viewed 7168 times
-
Create a scheduling poll
- 4:12
- Viewed 5463 times
-
Saving a message
- 1:43
- Viewed 5321 times
-
Create and modify a group
- 2:19
- Viewed 5282 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4346 times
-
How do I block a sender?
- 1:01
- Viewed 4193 times
-
Tell me what you want to do
- 0:57
- Viewed 4129 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 4020 times
-
Join a group
- 1:34
- Viewed 3960 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3914 times
-
Accessing applications from a group
- 1:59
- Viewed 3883 times
-
Organizing your messages using rules
- 2:54
- Viewed 3852 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3849 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3826 times
-
Presentation of the task module
- 3:31
- Viewed 3798 times
-
Creating a group
- 2:38
- Viewed 3795 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3785 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3780 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3772 times
-
Sending automatic replies
- 2:03
- Viewed 3753 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3739 times
-
Recover deleted items
- 1:43
- Viewed 3732 times
-
Process a received message
- 2:02
- Viewed 3711 times
-
Introducing Outlook
- 0:50
- Viewed 3672 times
-
Create a task from a message
- 2:14
- Viewed 3662 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3633 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3616 times
-
Create an e-mail message
- 2:46
- Viewed 3603 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3600 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3589 times
-
Respond to a meeting
- 0:48
- Viewed 3586 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3582 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3541 times
-
Creating a draft
- 1:24
- Viewed 3512 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3474 times
-
Organizing in folders
- 2:36
- Viewed 3466 times
-
Calendar delegation
- 1:28
- Viewed 3456 times
-
Schedule a meeting
- 1:50
- Viewed 3443 times
-
Using conversation mode
- 1:25
- Viewed 3425 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3408 times
-
Export contacts from Outlook
- 1:09
- Viewed 3407 times
-
Import contacts into Outlook
- 1:52
- Viewed 3395 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3385 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3368 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3359 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3344 times
-
Manage recurring appointments
- 2:12
- Viewed 3341 times
-
The Bcc field in detail
- 1:54
- Viewed 3338 times
-
Sharing the calendar
- 2:11
- Viewed 3324 times
-
Publish the calendar
- 1:20
- Viewed 3300 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3298 times
-
Manage displays
- 2:26
- Viewed 3291 times
-
Quickly sort emails
- 0:27
- Viewed 3286 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3283 times
-
Creating an e-mail template
- 1:16
- Viewed 3281 times
-
Display 3 time zones
- 0:37
- Viewed 3278 times
-
Using categories
- 2:15
- Viewed 3259 times
-
Ribbon preview
- 2:55
- Viewed 3246 times
-
Sorting & searching your mails
- 2:50
- Viewed 3243 times
-
Junk email
- 2:16
- Viewed 3236 times
-
Cleaning your inbox
- 2:39
- Viewed 3236 times
-
Set or remove reminders
- 0:59
- Viewed 3233 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3231 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3228 times
-
Clutter
- 1:31
- Viewed 3218 times
-
Assigning a task
- 1:13
- Viewed 3217 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3209 times
-
Identify meeting members
- 0:26
- Viewed 3205 times
-
Printing messages
- 1:10
- Viewed 3200 times
-
Conduct surveys
- 1:38
- Viewed 3187 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3175 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3148 times
-
Open a shared calendar
- 1:30
- Viewed 3102 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3102 times
-
Show other people's calendar
- 0:52
- Viewed 3088 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3080 times
-
Edit and customize views
- 1:24
- Viewed 3053 times
-
Having a conversation within a group
- 3:21
- Viewed 3051 times
-
Remove a member from a group
- 0:29
- Viewed 3008 times
-
Create and add a signature to messages
- 1:21
- Viewed 3000 times
-
Create an appointment
- 1:56
- Viewed 2983 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2930 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2899 times
-
Manage new message notifications
- 1:42
- Viewed 2849 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2825 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2790 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2782 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2771 times
-
General security practices in Outlook
- 1:03
- Viewed 2767 times
-
Improving email accessibility
- 1:33
- Viewed 2714 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2646 times
-
Add accessible tables and lists
- 0:49
- Viewed 2617 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2448 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1745 times
-
Task Module Overview
- 01:56
- Viewed 629 times
-
Recover deleted items
- 01:09
- Viewed 614 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 608 times
-
The Bcc Field in Detail
- 01:53
- Viewed 530 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 495 times
-
Create a reminder for yourself
- 01:59
- Viewed 487 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 479 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 468 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 466 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 416 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 416 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 398 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 394 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 391 times
-
Create and add a signature to messages
- 01:26
- Viewed 389 times
-
Manage new message notifications
- 01:40
- Viewed 382 times
-
Create different types of events
- 01:46
- Viewed 380 times
-
Create an appointment or meeting
- 01:44
- Viewed 378 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 377 times
-
Create a Meeting Poll
- 02:48
- Viewed 375 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 372 times
-
Block a sender
- 01:54
- Viewed 371 times
-
Process an incoming message
- 01:53
- Viewed 370 times
-
Sort and filter emails
- 02:51
- Viewed 356 times
-
Explore the Interface
- 03:22
- Viewed 354 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 351 times
-
Edit and customize views
- 01:55
- Viewed 349 times
-
Respond to a meeting
- 01:00
- Viewed 345 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 344 times
-
Share a task list
- 03:10
- Viewed 344 times
-
Create a task or reminder
- 01:50
- Viewed 335 times
-
Manage Teams online meeting options
- 01:56
- Viewed 333 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 332 times
-
Create an Email Template
- 01:40
- Viewed 332 times
-
Add a third-party application
- 02:40
- Viewed 332 times
-
Save and Print a Message
- 01:48
- Viewed 331 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 330 times
-
Change the default font of your emails
- 01:05
- Viewed 326 times
-
Organize into Folders
- 01:57
- Viewed 326 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 326 times
-
Create a task from a message
- 02:00
- Viewed 323 times
-
Manage Views
- 02:36
- Viewed 322 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 320 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 317 times
-
Open a Shared Calendar
- 01:29
- Viewed 316 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 314 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 313 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 312 times
-
Delay Email Delivery
- 01:10
- Viewed 309 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 309 times
-
Share Your Calendar
- 01:54
- Viewed 308 times
-
Improve Email Accessibility
- 02:02
- Viewed 305 times
-
Use a Shared Mailbox
- 01:18
- Viewed 304 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 303 times
-
Calendar Delegation Setup
- 01:21
- Viewed 302 times
-
Identify a fraudulent email
- 02:06
- Viewed 298 times
-
Search options
- 01:23
- Viewed 296 times
-
Share a document securely with Outlook
- 02:21
- Viewed 296 times
-
Automate Routine Actions
- 02:19
- Viewed 292 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 292 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 292 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 287 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 285 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 285 times
-
View Other Calendars
- 00:50
- Viewed 284 times
-
Use Categories
- 02:51
- Viewed 281 times
-
Translate Emails in Outlook
- 01:32
- Viewed 278 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 278 times
-
Use Conversation View
- 01:47
- Viewed 277 times
-
Clean Up Your Inbox
- 01:18
- Viewed 273 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 272 times
-
Display Three Time Zones
- 01:52
- Viewed 269 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 267 times
-
Protect an email by encrypting
- 01:10
- Viewed 263 times
-
Easily Sort Your Mails
- 01:38
- Viewed 258 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 254 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 254 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 252 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 240 times
-
Introduction to PowerBI
- 00:60
- Viewed 270 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 254 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 247 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 282 times
-
Introduction to Planner
- 00:56
- Viewed 259 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 339 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 266 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 391 times
-
Introduction to Sway
- 01:53
- Viewed 343 times
-
Introducing to Word
- 01:00
- Viewed 246 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 234 times
-
Create a call group
- 01:15
- Viewed 419 times
-
Use call delegation
- 01:07
- Viewed 200 times
-
Assign a delegate for your calls
- 01:08
- Viewed 384 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 205 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 206 times
-
Manage advanced call notifications
- 01:29
- Viewed 215 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 343 times
-
Block unwanted calls
- 01:24
- Viewed 249 times
-
Disable all call forwarding
- 01:09
- Viewed 230 times
-
Manage a call group in Teams
- 02:01
- Viewed 251 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 202 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 206 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 225 times
-
Manage voicemail messages
- 01:55
- Viewed 346 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 381 times
-
Customize your voicemail greeting
- 02:17
- Viewed 202 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 265 times
-
Manage simultaneous calls
- 01:52
- Viewed 230 times
-
Support third-party apps during calls
- 01:53
- Viewed 291 times
-
Add participants quickly and securely
- 01:37
- Viewed 215 times
-
Configure call privacy and security settings
- 02:51
- Viewed 212 times
-
Manage calls on hold
- 01:20
- Viewed 216 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 222 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 209 times
-
Action Function
- 04:18
- Viewed 210 times
-
Search Function
- 03:42
- Viewed 257 times
-
Date and Time Function
- 02:53
- Viewed 271 times
-
Logical Function
- 03:14
- Viewed 421 times
-
Text Function
- 03:25
- Viewed 270 times
-
Basic Function
- 02:35
- Viewed 226 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 270 times
-
Introduction to Power Fx
- 01:09
- Viewed 267 times
-
The New Calendar
- 03:14
- Viewed 461 times
-
Sections
- 02:34
- Viewed 240 times
-
Customizing Views
- 03:25
- Viewed 233 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 528 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 289 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 202 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 272 times
Objectifs :
Understand the improved attachment management features in Outlook 2016, including how to attach recent documents and files from external locations, and manage permissions for shared files.
Chapitres :
-
Introduction to Attachment Management in Outlook 2016
Outlook 2016 has enhanced its attachment management capabilities to streamline the process of adding files to your emails. This update not only saves time but also introduces new features that make it easier to attach documents and other items. -
New Features in Attachment Management
The following two key features have been added to improve your experience: - **Recent Documents**: You can now easily attach documents that you have recently worked on directly to your emails. - **External File Locations**: You have the option to attach files saved on external locations such as OneDrive, Group Files, or SharePoint. -
Attaching Files to Your Messages
To attach a file or folder to a message, follow these steps: 1. **Create a New Message**: Start a new email or open an existing message to reply or forward. 2. **Insert Tab**: Click on the 'Insert' tab in the message window. 3. **Attach File**: Select 'Attach File'. This will display a menu with the most recent items you have opened on your computer. -
Selecting Files from External Locations
You can browse web locations to select files from OneDrive or SharePoint. Here are some important points to note: - By default, recipients will have permission to edit the attached file. However, you can change these permissions before sending the email. - To adjust permissions, use the scrolling menu associated with the attachment to select the desired permission level. -
Attachment Options
When attaching files, you have several options: - **Attach As Copy**: This option allows you to send a local copy of a file instead of linking to the file on a shared location. - **Change Permissions**: Decide whether recipients can edit or only view the shared file. - **Browse This PC**: This option lets you access your local computer to select a file for attachment. -
Attaching Other Elements
In addition to files, you can also attach other elements from Outlook, such as: - Emails - Business cards - Calendar items This flexibility allows you to enrich your messages with relevant information. -
Conclusion
The improvements in attachment management in Outlook 2016 significantly enhance the user experience by simplifying the process of attaching files and managing permissions. By utilizing these new features, users can save time and ensure that their emails are comprehensive and well-organized.
FAQ :
What improvements were made to attachment management in Outlook 2016?
Outlook 2016 introduced new features that allow users to easily attach recently worked-on documents and join files saved on external locations like OneDrive and SharePoint.
How do I attach a file in Outlook 2016?
To attach a file, create a new message or reply to an existing one, click on the 'Insert' tab, and then select 'Attach File.' You can choose from recent items or browse for files on your computer or web locations.
Can I change the permissions of an attached file in Outlook 2016?
Yes, when attaching a file from a shared location, you can change the permissions to allow recipients to either edit or only view the file before sending the email.
What is the 'Attach As Copy' option?
The 'Attach As Copy' option allows you to send a local copy of a file instead of linking to the original file stored in a shared location.
What types of items can I attach to my emails in Outlook 2016?
In addition to files, you can attach other elements such as emails, business cards, or calendar items from Outlook.
Quelques cas d'usages :
Collaborating on Projects
Teams can use Outlook 2016 to attach documents from OneDrive or SharePoint, allowing multiple team members to collaborate on the same file while managing permissions to ensure proper access.
Sending Meeting Agendas
When sending out meeting invitations, users can attach agendas or relevant documents directly from their calendar or OneDrive, ensuring all participants have the necessary information.
Sharing Marketing Materials
Marketing teams can use the 'Attach As Copy' feature to send local copies of promotional materials to clients, ensuring they have access to the latest versions without needing to access shared locations.
Managing Client Communications
Sales professionals can attach business cards or previous email threads to new messages, providing clients with comprehensive information and maintaining a professional image.
Organizing Team Files
Project managers can utilize the attachment management features to send files from shared locations, ensuring that all team members have the latest documents while controlling editing permissions.
Glossaire :
Attachment Management
The process of handling files and items that are attached to emails, including adding, modifying, and managing permissions for these attachments.
Outlook 2016
A version of Microsoft's email client that includes features for managing emails, calendars, contacts, and tasks.
OneDrive
A cloud storage service from Microsoft that allows users to store files online and access them from any device.
SharePoint
A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for storing, organizing, sharing, and accessing information.
Permissions
Settings that determine what actions recipients can take with an attached file, such as editing or viewing.
Attach As Copy
An option that allows users to send a local copy of a file instead of linking to the original file stored in a shared location.
Browse Web Locations
A feature that allows users to select files from cloud storage services like OneDrive or SharePoint.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise