Outlook - Introducing Outlook Video
In this video, you will learn about introducing Outlook and how to use it effectively.
The video covers the features of Outlook Online, such as accessing the Microsoft 365 portal, navigating through different menus, using the calendar and contacts, and managing emails.
This tutorial will help you become proficient in using Outlook Online and increase your productivity.
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Create a scheduling poll
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Delay or schedule e-mail sending
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Join a group
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Discovering the Outlook 2016 interface
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Accessing applications from a group
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Organizing your messages using rules
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How do I share a document securely with Outlook?
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Attach a message, a contact, a file, or a task
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Presentation of the task module
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Creating a group
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Recall or replace an e-mail you sent
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Automatically mark deleted emails as read
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Request a read receipt or confirmation of delivery
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Sending automatic replies
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Create a task and create a recurring task
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Process a received message
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Create a task from a message
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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Let Outlook read your emails out loud
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Create an e-mail message
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Presentation and discovery of contacts
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Respond to a meeting
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How to launch a New Teams Meeting in Outlook
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Manage Your Working Time in MyAnalytics
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Creating a draft
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Schedule sending emails in Outlook
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Organizing in folders
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Calendar delegation
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Schedule a meeting
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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Dictate email messages in Outlook
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Manage recurring appointments
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The Bcc field in detail
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Sharing the calendar
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Publish the calendar
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Fill in your work schedules in Outlook
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Manage displays
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Quickly sort emails
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Create a contact group & Communicate through contact groups (distribution list)
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Creating an e-mail template
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Display 3 time zones
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Junk email
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Cleaning your inbox
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Set or remove reminders
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Introducing Office 365 Groups
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Prevent recipients from forwarding emails
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Assigning a task
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Clutter
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Identify meeting members
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Prevent forwarding of a meeting
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Printing messages
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Conduct surveys
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Using the Scheduling Assistant
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How do I recognize a fraudulent email?
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Open a shared calendar
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Custom your personal reminders and notifications
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Show other people's calendar
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Make your Outlook signature accessible
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Edit and customize views
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Having a conversation within a group
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Remove a member from a group
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Create and add a signature to messages
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Create an appointment
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How to protect an email by encryption?
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Manage attachments
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Create a meeting in the group calendar
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Manage new message notifications
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Task Module Overview
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Recover deleted items
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Organize Your Messages with Rules
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Create a reminder for yourself
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Create your reservation page for appointment booking (Bookings)
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Edit or delete an appointment, meeting or event
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Request a Read Receipt or Delivery Confirmation
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Send an Email and Create a Draft in Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Send a survey or questionnaire by email
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Recall or replace an e-mail message
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Add and manage multiple accounts on Outlook
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Create and add a signature to messages
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Manage new message notifications
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Create different types of events
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Create an appointment or meeting
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Set Your Work Hours in Outlook
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Create a Meeting Poll
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Use the Meeting Dashboard
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Block a sender
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Process an incoming message
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Sort and filter emails
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Explore the Interface
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Send Emails on Behalf of Someone Else
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Edit and customize views
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Respond to a meeting
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Presentation and introduction to the calendar
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Share a task list
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Create a task or reminder
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Manage Teams online meeting options
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Create an Email Template
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Attach files efficiently in Outlook
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Save and Print a Message
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Add a third-party application
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Respond to a Meeting Poll
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Change the default font of your emails
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Add Accessible Tables and Lists
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Organize into Folders
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Create a task from a message
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Manage Views
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Send Automatic Out-of-Office Replies
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Open a Shared Calendar
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Create a collaborative email with Microsoft Loop and Outlook
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Use the Scheduling Assistant
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Introduce the new version of Outlook
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Collaborate directly during an event with Microsoft Loop and Outlook
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Prevent transfer for a meeting
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Delay Email Delivery
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Share Your Calendar
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Improve Email Accessibility
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Use a Shared Mailbox
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Make Your Outlook Signature Accessible
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Calendar Delegation Setup
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Identify a fraudulent email
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Search options
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Share a document securely with Outlook
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Prepare for Time Out of Office (Viva Insights)
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Mailbox Delegation Setup
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Automate Routine Actions
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Improve the Accessibility of Images in Emails
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Create and Manage Appointments in Delegated Calendars
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Prevent the forwarding of an email
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View Other Calendars
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Use Categories
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Translate Emails in Outlook
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Use Conversation View
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Respond to invitations as a delegate
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Clean Up Your Inbox
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Streamline Note-Taking with OneNote and Outlook
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Display Three Time Zones
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Use the Immersive Reader Feature
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Protect an email by encrypting
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Easily Sort Your Mails
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Introduction to Microsoft Outlook
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Provide an overview of best security practices in Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Starting with planner
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The role of an administrator
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New Interface
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Introducing Whiteboard
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Access your Office Online App
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Clutter
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Start using PowerPoint
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Office 365 overview
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Quick assist
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Functioning of the inbox
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Interface overview
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Interface Overview
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Task Module Overview
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The Bcc Field in Detail
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Presentation and introduction to the calendar
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Manage Views
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Introduce the new version of Outlook
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Introduction to PowerBI
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Sections
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Turn on Multi-Factor Authentication in the Admin Section
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Objectifs :
This video aims to introduce users to the new features of Outlook, emphasizing its capabilities beyond email management. It focuses on organizing the inbox, managing calendars, facilitating team collaboration, and utilizing the mobile app for continuous access.
Chapitres :
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Introduction to the New Outlook
The new Outlook is designed to enhance productivity by offering more than just email functionalities. This section sets the stage for exploring how Outlook can help users manage their communications and schedules effectively. -
Organizing Your Inbox
Outlook provides tools to automatically organize your inbox, allowing you to focus on the emails that matter most. This feature helps prioritize important messages and declutter your email experience. -
Powerful Calendar Features
The integrated calendar in Outlook helps manage your day efficiently. Key features include: - Shared calendars for team collaboration - Scheduling assistance to find suitable meeting times for everyone These tools ensure that you stay in sync with your team. -
Seamless Meeting Integration
With just a single click, you can turn any meeting into an online Teams meeting or a Skype for Business call. This functionality allows for face-to-face communication, enhancing collaboration among team members. -
Collaboration in Office 365
Outlook is integrated with Office 365 in the cloud, enabling users to share files without sending email attachments. This feature allows multiple users to work on the same document simultaneously, fostering teamwork and efficiency. -
Using the Outlook Mobile App
When you're out of the office, the Outlook mobile app ensures you never miss important updates. This app allows you to stay connected and manage your emails and calendar on the go. -
Conclusion
In summary, the new Outlook offers a comprehensive suite of tools that enhance email management, calendar organization, and team collaboration. By utilizing these features, users can improve their productivity and maintain effective communication, whether in the office or on the move.
FAQ :
What is Outlook and what features does it offer?
Outlook is a personal information manager from Microsoft that offers features such as email management, calendar scheduling, task management, and contact organization.
How can I organize my inbox in Outlook?
You can organize your inbox in Outlook by using features like folders, categories, and rules to prioritize important emails and reduce clutter.
What are shared calendars and how do they work?
Shared calendars allow multiple users to view and edit the same calendar, making it easier to schedule meetings and events collaboratively.
How do I schedule a meeting using Outlook?
To schedule a meeting in Outlook, you can create a new calendar event, invite participants, and use scheduling assistance to find a suitable time for everyone.
Can I turn a meeting into a Teams meeting?
Yes, with a single click in Outlook, you can convert a scheduled meeting into an online Teams meeting, allowing participants to join virtually.
What is the Outlook mobile app and what can I do with it?
The Outlook mobile app allows you to access your email, calendar, and contacts on your mobile device, ensuring you stay connected and organized while on the go.
Quelques cas d'usages :
Organizing Team Emails
A project manager can use Outlook's inbox organization features to categorize and prioritize emails from team members, ensuring that important messages are addressed promptly.
Coordinating Meetings Across Teams
A team leader can utilize shared calendars and scheduling assistance in Outlook to find common availability among team members, streamlining the process of setting up meetings.
Conducting Virtual Meetings
A sales representative can schedule a meeting in Outlook and convert it to a Teams meeting, allowing for face-to-face interaction with clients regardless of location.
Collaborative Document Editing
A marketing team can share documents through Outlook instead of sending email attachments, enabling real-time collaboration and editing among team members.
Staying Updated While Traveling
A business traveler can use the Outlook mobile app to check emails and manage their calendar, ensuring they stay informed and organized while away from the office.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productive tools that are enabled over the internet (cloud services).
Inbox Organization
The process of arranging and managing emails in a way that prioritizes important messages and reduces clutter.
Shared Calendars
Calendars that can be accessed and edited by multiple users, allowing for collaborative scheduling and event management.
Scheduling Assistance
Tools or features that help users find suitable meeting times by considering the availability of all participants.
Teams Meeting
An online meeting conducted through Microsoft Teams, allowing participants to communicate via video, audio, and chat.
Skype for Business
A communication platform that provides video chat and voice calls, as well as instant messaging and file sharing.
Outlook Mobile App
A mobile application that allows users to access their Outlook email, calendar, and contacts on smartphones and tablets.
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