Outlook - Explore the Interface Video
Discover the interface of Outlook and its main features. From managing emails and scheduling meetings to centralizing communication among team members, Outlook offers a structured and intuitive interface. Learn how to customize settings, manage accounts, and prioritize emails, enhancing your productivity. Explore the interface now and unlock the full potential of Outlook!
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Change the default font for your emails
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Answering a scheduling poll
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Create a scheduling poll
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Saving a message
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Create and modify a group
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Use the scheduling poll dashboard
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How do I block a sender?
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Tell me what you want to do
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Delay or schedule e-mail sending
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Join a group
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Discovering the Outlook 2016 interface
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Accessing applications from a group
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Organizing your messages using rules
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How do I share a document securely with Outlook?
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Attach a message, a contact, a file, or a task
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Presentation of the task module
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Creating a group
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Recall or replace an e-mail you sent
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Automatically mark deleted emails as read
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Request a read receipt or confirmation of delivery
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Sending automatic replies
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Create a task and create a recurring task
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Recover deleted items
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Process a received message
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Introducing Outlook
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Create a task from a message
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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Create an e-mail message
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Let Outlook read your emails out loud
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Presentation and discovery of contacts
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Respond to a meeting
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How to launch a New Teams Meeting in Outlook
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Manage Your Working Time in MyAnalytics
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Creating a draft
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Schedule sending emails in Outlook
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Organizing in folders
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Calendar delegation
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Schedule a meeting
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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Dictate email messages in Outlook
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Manage recurring appointments
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The Bcc field in detail
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Sharing the calendar
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Publish the calendar
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Fill in your work schedules in Outlook
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Manage displays
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Quickly sort emails
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Create a contact group & Communicate through contact groups (distribution list)
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Creating an e-mail template
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Display 3 time zones
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Junk email
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Cleaning your inbox
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Set or remove reminders
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Introducing Office 365 Groups
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Prevent recipients from forwarding emails
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Clutter
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Assigning a task
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Prevent forwarding of a meeting
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Identify meeting members
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Printing messages
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Conduct surveys
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Using the Scheduling Assistant
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How do I recognize a fraudulent email?
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Open a shared calendar
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Custom your personal reminders and notifications
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Show other people's calendar
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Make your Outlook signature accessible
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Edit and customize views
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Having a conversation within a group
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Remove a member from a group
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Create and add a signature to messages
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Create an appointment
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How to protect an email by encryption?
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Manage attachments
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Create a meeting in the group calendar
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Manage new message notifications
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Task Module Overview
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Recover deleted items
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Organize Your Messages with Rules
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Create a reminder for yourself
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Create your reservation page for appointment booking (Bookings)
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Edit or delete an appointment, meeting or event
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Request a Read Receipt or Delivery Confirmation
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Send an Email and Create a Draft in Outlook
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Insert Elements in Emails (Tables, Charts, Images)
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Send a survey or questionnaire by email
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Recall or replace an e-mail message
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Add and manage multiple accounts on Outlook
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Create and add a signature to messages
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Manage new message notifications
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Create different types of events
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Create an appointment or meeting
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Set Your Work Hours in Outlook
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Create a Meeting Poll
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Use the Meeting Dashboard
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Block a sender
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Process an incoming message
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Sort and filter emails
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Send Emails on Behalf of Someone Else
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Edit and customize views
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Respond to a meeting
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Presentation and introduction to the calendar
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Share a task list
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Create a task or reminder
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Manage Teams online meeting options
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Create an Email Template
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Attach files efficiently in Outlook
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Save and Print a Message
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Add a third-party application
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Respond to a Meeting Poll
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Change the default font of your emails
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Add Accessible Tables and Lists
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Organize into Folders
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Create a task from a message
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Manage Views
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Send Automatic Out-of-Office Replies
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Create a collaborative email with Microsoft Loop and Outlook
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Open a Shared Calendar
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Use the Scheduling Assistant
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Introduce the new version of Outlook
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Collaborate directly during an event with Microsoft Loop and Outlook
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Delay Email Delivery
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Prevent transfer for a meeting
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Share Your Calendar
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Improve Email Accessibility
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Use a Shared Mailbox
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Make Your Outlook Signature Accessible
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Calendar Delegation Setup
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Identify a fraudulent email
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Search options
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Share a document securely with Outlook
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Automate Routine Actions
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Prepare for Time Out of Office (Viva Insights)
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Mailbox Delegation Setup
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Improve the Accessibility of Images in Emails
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Create and Manage Appointments in Delegated Calendars
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Prevent the forwarding of an email
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View Other Calendars
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Use Categories
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Translate Emails in Outlook
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Respond to invitations as a delegate
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Use Conversation View
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Clean Up Your Inbox
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Streamline Note-Taking with OneNote and Outlook
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Display Three Time Zones
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Use the Immersive Reader Feature
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Protect an email by encrypting
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Easily Sort Your Mails
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Provide an overview of best security practices in Outlook
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Introduction to Microsoft Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Starting with planner
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Introduction to Power Bi
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The role of an administrator
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General Introduction
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Introduction to PowerApps
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Start using Excel
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Introduction to Bookings
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Introduction to Power BI Building Blocks
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Introduction to Power BI Desktop
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A closer look at the ribbon
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Tell me what you want to do
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New Interface
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A first look at Excel 2016
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Top tips for working in Excel Online
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Introducing PowerAutomate
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How things are organized
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Introduction to Excel
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Introduction to Planner
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Save and print an Excel workbook
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Introduction to PowerPoint
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Introducing Whiteboard
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A first look at PowerPoint 2016
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Introduction to Word
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Introducing Outlook
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Introducing Project
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Introduction to Stream
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Introduction to OneNote
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Get going fast
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Viva Connections in Microsoft Teams
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Save time while searching for documents or informations
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Intro to Microsoft To Do Interface
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An Overview of SHIFTS
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What is Microsoft To Do?
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Introducing Lists
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Introducing Microsoft365
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Getting Started with Outlook Mobile App
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Introducing MyAnalytics
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Access your Office Online App
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Clutter
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Save a PowerPoint presentation
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Start using PowerPoint
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Office Online Apps
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Office 365 overview
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Do things quickly with Tell Me
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Understand the difference between surveys and quizzes in Microsoft Forms
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Intro to Microsoft To Do on Mobile
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Introducing Microsoft Viva Engage
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Interface Introduction of SHIFTS
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A closer look at the ribbon
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How things are organized
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Discovery of the interface
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Discover Excel Online
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What is Microsoft Forms?
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Presentation of the interface of your profile
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Get going fast
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Quick assist
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What is Viva Connections?
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Discover PowerPoint Online
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What is an Open Shift?
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Discover Word Online
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Introduce OneNote
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Tracking Prevention
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Organize your items with tags
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Introduction to the course on Forms
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Interface Discovery
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Do things quickly with Tell Me
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What is OneDrive ?
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Introduction to Microsoft Stream (on SharePoint)
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Homepage Navigation
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Functioning of the inbox
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Interface overview
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Navigating within a group
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Using Microsoft Viva Insights In Teams
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Introduction to the Microsoft Forms home page
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Exploring the viva insights interface
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Introducing Sharepoint
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Using relaxation modules
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Find content and people
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Finding and Installing Teams for Mobile
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Introduction to Teams
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Presentation of the desktop application
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Interface Overview
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Task Module Overview
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The Bcc Field in Detail
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Add and manage multiple accounts on Outlook
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Presentation and introduction to the calendar
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Manage Views
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Introduce the new version of Outlook
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Objectifs :
This document aims to provide a comprehensive overview of the main features and functionalities of Microsoft Outlook, guiding users through its interface and tools for effective email management, scheduling, and communication.
Chapitres :
-
Introduction to Outlook
Microsoft Outlook is a powerful tool designed for managing emails, calendars, contacts, and tasks. This guide will explore its main features, helping users navigate the interface efficiently. -
Navigation Pane
The navigation pane on the left side of the Outlook interface allows users to quickly access different modules. It includes several important sections: - **Mail Section**: Manage all incoming and outgoing emails. - **Calendar Section**: Schedule meetings and appointments. - **Contacts Section**: Store and access contact information. - **Groups Section**: Centralize communication among team members working on common projects. - **To-Do List Section**: Add tasks, follow-ups, and reminders. - **OneDrive Section**: Access, share, and manage cloud-stored files directly from Outlook. - **Apps Section**: Provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint. -
Interface Structure
The Outlook interface is structured into three main sections: 1. **Ribbon**: Located at the top, it contains commands and tools that change depending on the selected module. 2. **Folder Pane**: Displays email folders, calendars, or contact lists. 3. **Central Part**: Shows and lists messages or items based on the chosen module. -
Interacting with Items
Users can interact with items in the central section in various ways: - **Right-Click**: Opens a contextual menu with options specific to the selected item. - **Left-Click**: Selects an item and displays its preview. - **Double-Click**: Opens an item in full screen for viewing or editing. -
Email Management Features
Outlook offers several features for managing emails effectively: - **Filter Button**: Access a menu that displays messages matching selected criteria. - **Select Button**: Enables quick selection of multiple emails for batch actions. - **Focused Inbox**: Prioritizes important messages in the focused section while categorizing less important emails in the other section. The system learns user preferences over time to improve sorting. -
Customizing the Focused Inbox
To activate or deactivate the focused inbox: 1. Select the **View Tab**. 2. Click on **View Settings** under Mail. 3. Choose the desired configuration in the focused inbox section. When deactivated, all messages appear in a single stream without priority categorization. -
Reading Pane and Settings
The reading pane, located on the right side of the screen by default, allows users to read and manage emails without opening each message in a new window. In the settings section, represented by the gear icon at the top right, users can adjust essential settings: - **Account Section**: Add or manage existing accounts. - **General Section**: Adjust language preferences, time zone, and other global settings. - **Mail Section**: Manage focused inbox display, message formats, and attachments. - **Calendar Section**: Modify display settings and time zones. - **People Section**: Choose to display contacts by first or last name. -
Conclusion
This overview provides a comprehensive understanding of the Outlook interface and its functionalities. By familiarizing yourself with these features, you can enhance your productivity and streamline your email management, scheduling, and communication tasks.
FAQ :
What is Outlook used for?
Outlook is primarily used for managing emails, calendars, contacts, and tasks, making it a comprehensive personal information manager.
How do I access my contacts in Outlook?
You can access your contacts in the Contact Section of Outlook, where you can store and manage contact information.
What is the Focused Inbox feature?
The Focused Inbox feature prioritizes important messages in a separate section, helping users manage their emails more effectively.
How can I schedule a meeting in Outlook?
You can schedule a meeting using the Calendar Section in Outlook, where you can set the date, time, and invite participants.
What is OneDrive and how does it work with Outlook?
OneDrive is Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook, enhancing collaboration and file management.
How do I change my email settings in Outlook?
You can change your email settings in the Settings Section, where you can adjust preferences for your focused inbox, message display, and more.
Can I customize the Outlook interface?
Yes, you can customize the Outlook interface by adjusting settings in the Settings Section, including language preferences and display settings.
Quelques cas d'usages :
Managing Team Communication
Using the Group Section in Outlook, team members can centralize communication on projects, ensuring everyone is informed and can collaborate effectively.
Scheduling Appointments
Professionals can utilize the Calendar Section to schedule meetings and appointments, helping to organize their time and manage commitments efficiently.
Task Management
The To-Do List Section allows users to add tasks and reminders, helping professionals keep track of their responsibilities and deadlines.
Email Organization
By using the Focused Inbox feature, users can prioritize important emails, improving their productivity and ensuring they don't miss critical communications.
File Sharing and Collaboration
With OneDrive integration, users can share files directly from Outlook, facilitating collaboration on documents and projects without leaving the email interface.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for managing emails, calendars, contacts, and tasks.
Navigation Pane
The section on the left side of the Outlook interface that allows users to navigate through different modules such as Mail, Calendar, Contacts, and more.
Mail Section
The part of Outlook where users manage all incoming and outgoing emails.
Calendar Section
The area in Outlook used for scheduling meetings and appointments.
Contact Section
The section where users can store and access contact information.
Group Section
A feature in Outlook that helps centralize communication among team members working on common projects or topics.
To-Do List Section
A feature that allows users to add tasks, follow-ups, and reminders.
OneDrive
Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook.
App Section
The area in Outlook that provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint.
Ribbon
The top section of the Outlook interface that contains commands and tools depending on the selected module.
Folder Pane
The part of the interface that displays email folders, calendars, or contact lists.
Contextual Menu
A menu that appears when right-clicking on an item, offering various options specific to the selected item.
Focused Inbox
A feature in Outlook that prioritizes important messages in a separate section, while less important emails are categorized in another section.
Reading Pane
A pane located on the right side of the screen that allows users to read and manage emails without opening each message in a new window.
Settings Section
The area represented by a gear icon where users can adjust essential settings for their Outlook account.
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