Outlook - Manage recurring appointments Video
In this video, you will learn how to manage recurring appointments using Microsoft 365. The video covers the steps to create a new appointment or meeting, including selecting the subject, location, start and end time, and adding a description.
Then, it explains how to make the appointment recurring by selecting the recurrence pattern, such as monthly or on a specific day of the week.
You can also set a range for the recurrence, either with no end date, a specific number of occurrences, or an end date.
The video also demonstrates how to change or delete a single occurrence or the entire series of recurring appointments.
This tutorial will help you efficiently manage your appointments and save time by avoiding the need to create the same elements multiple times.
- 2:12
- 3255 views
-
Outlook - Schedule a meeting
- 1:50
- Viewed 3269 times
-
Outlook - Show other people's calendar
- 0:52
- Viewed 2967 times
-
Outlook - Manage recurring appointments
- 2:12
- Viewed 3255 times
-
Outlook - Respond to a meeting
- 0:48
- Viewed 3379 times
-
Outlook - Publish the calendar
- 1:20
- Viewed 3198 times
-
Outlook - Sharing the calendar
- 2:11
- Viewed 3227 times
-
Outlook - Manage new message notifications
- 1:42
- Viewed 2751 times
-
Outlook - Presentation and discovery of contacts
- 1:09
- Viewed 3376 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8741 times
-
Answering a scheduling poll
- 1:14
- Viewed 7021 times
-
Change the default font for your emails
- 1:09
- Viewed 6700 times
-
Create a scheduling poll
- 4:12
- Viewed 5157 times
-
Saving a message
- 1:43
- Viewed 5128 times
-
Create and modify a group
- 2:19
- Viewed 4426 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4251 times
-
Tell me what you want to do
- 0:57
- Viewed 4008 times
-
How do I block a sender?
- 1:01
- Viewed 3826 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3798 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3772 times
-
Join a group
- 1:34
- Viewed 3753 times
-
Accessing applications from a group
- 1:59
- Viewed 3657 times
-
Organizing your messages using rules
- 2:54
- Viewed 3622 times
-
Presentation of the task module
- 3:31
- Viewed 3610 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3608 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3596 times
-
Introducing Outlook
- 0:50
- Viewed 3584 times
-
Sending automatic replies
- 2:03
- Viewed 3569 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3569 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3557 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3550 times
-
Creating a group
- 2:38
- Viewed 3525 times
-
Create a task from a message
- 2:14
- Viewed 3505 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3493 times
-
Process a received message
- 2:02
- Viewed 3482 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3478 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3448 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3442 times
-
Recover deleted items
- 1:43
- Viewed 3391 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3385 times
-
Respond to a meeting
- 0:48
- Viewed 3379 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3376 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3375 times
-
Create an e-mail message
- 2:46
- Viewed 3372 times
-
Creating a draft
- 1:24
- Viewed 3355 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3346 times
-
Calendar delegation
- 1:28
- Viewed 3343 times
-
Organizing in folders
- 2:36
- Viewed 3333 times
-
Using conversation mode
- 1:25
- Viewed 3333 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3315 times
-
Export contacts from Outlook
- 1:09
- Viewed 3302 times
-
Import contacts into Outlook
- 1:52
- Viewed 3276 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3272 times
-
Schedule a meeting
- 1:50
- Viewed 3269 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3259 times
-
Sharing the calendar
- 2:11
- Viewed 3227 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3217 times
-
Manage displays
- 2:26
- Viewed 3201 times
-
Publish the calendar
- 1:20
- Viewed 3198 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3197 times
-
Quickly sort emails
- 0:27
- Viewed 3190 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3190 times
-
Display 3 time zones
- 0:37
- Viewed 3180 times
-
Creating an e-mail template
- 1:16
- Viewed 3177 times
-
Using categories
- 2:15
- Viewed 3170 times
-
The Bcc field in detail
- 1:54
- Viewed 3168 times
-
Sorting & searching your mails
- 2:50
- Viewed 3148 times
-
Ribbon preview
- 2:55
- Viewed 3147 times
-
Clutter
- 1:31
- Viewed 3138 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3133 times
-
Set or remove reminders
- 0:59
- Viewed 3129 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3124 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3117 times
-
Cleaning your inbox
- 2:39
- Viewed 3114 times
-
Junk email
- 2:16
- Viewed 3104 times
-
Assigning a task
- 1:13
- Viewed 3091 times
-
Conduct surveys
- 1:38
- Viewed 3089 times
-
Printing messages
- 1:10
- Viewed 3087 times
-
Identify meeting members
- 0:26
- Viewed 3083 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3059 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3055 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3055 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3001 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2990 times
-
Open a shared calendar
- 1:30
- Viewed 2982 times
-
Show other people's calendar
- 0:52
- Viewed 2967 times
-
Create and add a signature to messages
- 1:21
- Viewed 2919 times
-
Edit and customize views
- 1:24
- Viewed 2906 times
-
Remove a member from a group
- 0:29
- Viewed 2872 times
-
Create an appointment
- 1:56
- Viewed 2854 times
-
Having a conversation within a group
- 3:21
- Viewed 2820 times
-
Manage attachments
- 1:51
- Viewed 2820 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2787 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2756 times
-
Manage new message notifications
- 1:42
- Viewed 2751 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2718 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2712 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2706 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2653 times
-
General security practices in Outlook
- 1:03
- Viewed 2627 times
-
Improving email accessibility
- 1:33
- Viewed 2617 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2562 times
-
Add accessible tables and lists
- 0:49
- Viewed 2541 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2358 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1542 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 540 times
-
Task Module Overview
- 01:56
- Viewed 473 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 398 times
-
Recover deleted items
- 01:09
- Viewed 381 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 377 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 362 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 362 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 360 times
-
The Bcc Field in Detail
- 01:53
- Viewed 349 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 330 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 329 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 323 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 319 times
-
Create different types of events
- 01:46
- Viewed 310 times
-
Create an appointment or meeting
- 01:44
- Viewed 305 times
-
Create a reminder for yourself
- 01:59
- Viewed 303 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 302 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 301 times
-
Create and add a signature to messages
- 01:26
- Viewed 299 times
-
Block a sender
- 01:54
- Viewed 298 times
-
Manage new message notifications
- 01:40
- Viewed 295 times
-
Create a Meeting Poll
- 02:48
- Viewed 294 times
-
Share a task list
- 03:10
- Viewed 293 times
-
Explore the Interface
- 03:22
- Viewed 292 times
-
Process an incoming message
- 01:53
- Viewed 292 times
-
Save and Print a Message
- 01:48
- Viewed 292 times
-
Sort and filter emails
- 02:51
- Viewed 288 times
-
Create a task or reminder
- 01:50
- Viewed 287 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 284 times
-
Create a task from a message
- 02:00
- Viewed 283 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 282 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 280 times
-
Change the default font of your emails
- 01:05
- Viewed 276 times
-
Organize into Folders
- 01:57
- Viewed 276 times
-
Respond to a meeting
- 01:00
- Viewed 276 times
-
Manage Teams online meeting options
- 01:56
- Viewed 272 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 272 times
-
Manage Views
- 02:36
- Viewed 271 times
-
Edit and customize views
- 01:55
- Viewed 271 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 270 times
-
Create an Email Template
- 01:40
- Viewed 263 times
-
Open a Shared Calendar
- 01:29
- Viewed 261 times
-
Improve Email Accessibility
- 02:02
- Viewed 256 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 256 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 254 times
-
Search options
- 01:23
- Viewed 253 times
-
Add a third-party application
- 02:40
- Viewed 251 times
-
Use a Shared Mailbox
- 01:18
- Viewed 246 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 245 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 239 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 239 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 238 times
-
Automate Routine Actions
- 02:19
- Viewed 237 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 233 times
-
Calendar Delegation Setup
- 01:21
- Viewed 230 times
-
Clean Up Your Inbox
- 01:18
- Viewed 229 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 229 times
-
View Other Calendars
- 00:50
- Viewed 229 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 228 times
-
Translate Emails in Outlook
- 01:32
- Viewed 225 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 222 times
-
Share a document securely with Outlook
- 02:21
- Viewed 221 times
-
Delay Email Delivery
- 01:10
- Viewed 220 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 220 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 220 times
-
Use Conversation View
- 01:47
- Viewed 219 times
-
Protect an email by encrypting
- 01:10
- Viewed 219 times
-
Identify a fraudulent email
- 02:06
- Viewed 218 times
-
Share Your Calendar
- 01:54
- Viewed 217 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 210 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 206 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 201 times
-
Display Three Time Zones
- 01:52
- Viewed 200 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 199 times
-
Easily Sort Your Mails
- 01:38
- Viewed 196 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 196 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 195 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 172 times
-
Introduction to PowerBI
- 00:60
- Viewed 181 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 172 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 175 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 179 times
-
Introduction to Planner
- 00:56
- Viewed 187 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 174 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 183 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 248 times
-
Introduction to Sway
- 01:53
- Viewed 158 times
-
Introducing to Word
- 01:00
- Viewed 178 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 160 times
-
Create a call group
- 01:15
- Viewed 226 times
-
Use call delegation
- 01:07
- Viewed 144 times
-
Assign a delegate for your calls
- 01:08
- Viewed 223 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 148 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 137 times
-
Manage advanced call notifications
- 01:29
- Viewed 154 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 184 times
-
Block unwanted calls
- 01:24
- Viewed 151 times
-
Disable all call forwarding
- 01:09
- Viewed 158 times
-
Manage a call group in Teams
- 02:01
- Viewed 144 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 142 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 138 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 160 times
-
Manage voicemail messages
- 01:55
- Viewed 208 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 225 times
-
Customize your voicemail greeting
- 02:17
- Viewed 134 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 136 times
-
Manage simultaneous calls
- 01:52
- Viewed 147 times
-
Support third-party apps during calls
- 01:53
- Viewed 179 times
-
Add participants quickly and securely
- 01:37
- Viewed 142 times
-
Configure call privacy and security settings
- 02:51
- Viewed 140 times
-
Manage calls on hold
- 01:20
- Viewed 149 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 141 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 150 times
-
Action Function
- 04:18
- Viewed 150 times
-
Search Function
- 03:42
- Viewed 202 times
-
Date and Time Function
- 02:53
- Viewed 184 times
-
Logical Function
- 03:14
- Viewed 277 times
-
Text Function
- 03:25
- Viewed 212 times
-
Basic Function
- 02:35
- Viewed 176 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 201 times
-
Introduction to Power Fx
- 01:09
- Viewed 178 times
-
The New Calendar
- 03:14
- Viewed 300 times
-
Sections
- 02:34
- Viewed 186 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 298 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 197 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 156 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 189 times
Objectifs :
This video aims to teach users how to create and manage recurring appointments in Outlook Calendar, ensuring efficient scheduling for regular meetings or events.
Chapitres :
-
Introduction to Recurring Appointments
In this section, we explore the concept of recurring appointments in Outlook Calendar. If you frequently schedule meetings or appointments on fixed dates over weeks or months, Outlook provides a feature to create periodic appointments. This functionality saves time by eliminating the need to recreate the same event multiple times. -
Creating a New Appointment
To begin, you need to create a new appointment. This can also be done for meetings involving multiple participants. Start by filling in the subject, location, start and end times, and, if necessary, a description. This initial step is similar to setting up a unique event. -
Setting Up Recurrence
Once the appointment details are filled in, the next step is to make it a recurring event. Locate the recurrence tool in the ribbon. The wizard will display the information you have already entered. Here, you can select the recurrence pattern. For instance, if you want the meeting to occur monthly, check the 'Monthly' option. You can choose to define the meeting based on a specific date or relative to a day of the week. In this example, we will set it to occur on the last Friday of each month. -
Defining the Recurrence Range
After setting the recurrence pattern, you need to define the range of recurrence. You have three options: the appointment can have no end date, it can stop after a certain number of occurrences, or it can end on a specific date. In this case, we will choose to end the appointment after five occurrences. Once set, click 'OK' to finalize the setup. -
Viewing Recurring Appointments in the Calendar
After creating the recurring appointment, you will see it reflected in your calendar for the next five months, as specified. This visual representation helps you keep track of your scheduled events easily. -
Editing Recurring Appointments
If you need to change a recurring appointment, simply double-click on it. A window will prompt you to choose whether to modify just this occurrence or the entire series. Selecting 'just this one' will leave the other occurrences unchanged, while choosing 'the entire series' will apply the changes to all instances. -
Deleting Recurring Appointments
Similarly, you can delete either a single occurrence or the entire series of appointments. This flexibility allows for better management of your calendar and ensures that you can adjust your schedule as needed.
FAQ :
How do I create a recurring appointment in Outlook Calendar?
To create a recurring appointment in Outlook Calendar, first create a new appointment. Fill in the subject, location, start and end times, and description. Then, use the recurrence tool in the ribbon to select the frequency (daily, weekly, monthly) and set the range of recurrence. Finally, click OK to save the appointment.
Can I change only one occurrence of a recurring meeting?
Yes, when you double-click on a recurring meeting, you will be prompted to choose whether to change just that occurrence or the entire series. Selecting 'just this one' will only affect the chosen occurrence.
What happens if I delete a recurring appointment?
When you delete a recurring appointment, you can choose to delete just one occurrence or the entire series. If you delete the entire series, all future occurrences will be removed.
How can I set an end date for my recurring appointments?
When setting up a recurring appointment, you can specify an end date by selecting either 'no end date', 'after a certain number of occurrences', or 'on a specific date' in the recurrence settings.
What is the difference between a meeting and an appointment in Outlook?
An appointment is typically a personal event scheduled for one person, while a meeting involves multiple participants. Meetings can be scheduled with invitees, allowing for collaboration and communication.
Quelques cas d'usages :
Monthly Team Meetings
A project manager can set up a recurring monthly meeting with their team to discuss project updates. By using the Outlook Calendar's recurrence tool, they can ensure that the meeting is automatically scheduled for the last Friday of each month, saving time on scheduling.
Weekly Client Check-ins
A sales representative can create a weekly recurring appointment for client check-ins. This ensures consistent communication and follow-up, improving client relationships and sales outcomes.
Bi-Weekly Training Sessions
An HR manager can schedule bi-weekly training sessions for new employees. By setting these as recurring appointments, they can streamline the onboarding process and ensure all new hires receive the necessary training.
Annual Performance Reviews
A supervisor can set up recurring appointments for annual performance reviews for their team members. By scheduling these in advance, they can ensure that all reviews are conducted on time and that employees are prepared.
Project Milestone Meetings
A project coordinator can use recurring meetings to track project milestones. By scheduling these meetings at key intervals, they can keep the team aligned and address any issues promptly.
Glossaire :
Recurring Appointments
Appointments or meetings that are scheduled to occur repeatedly over a specified period, such as weekly or monthly.
Outlook Calendar
A calendar application included in Microsoft Outlook that allows users to schedule appointments, meetings, and events.
Recurrence Tool
A feature in the Outlook Calendar that enables users to set up recurring appointments by defining the frequency and duration of the occurrences.
Recurrence Pattern
The specific schedule for how often a recurring appointment occurs, such as daily, weekly, or monthly.
Occurrence
A single instance of a recurring appointment or meeting.
End Date
The date on which a recurring appointment or meeting will cease to occur.
Series
All instances of a recurring appointment or meeting grouped together.