Outlook - Manage recurring appointments Video
In this video, you will learn how to manage recurring appointments using Microsoft 365. The video covers the steps to create a new appointment or meeting, including selecting the subject, location, start and end time, and adding a description.
Then, it explains how to make the appointment recurring by selecting the recurrence pattern, such as monthly or on a specific day of the week.
You can also set a range for the recurrence, either with no end date, a specific number of occurrences, or an end date.
The video also demonstrates how to change or delete a single occurrence or the entire series of recurring appointments.
This tutorial will help you efficiently manage your appointments and save time by avoiding the need to create the same elements multiple times.
- 2:12
- 3340 views
-
Outlook - Schedule a meeting
- 1:50
- Viewed 3443 times
-
Outlook - Show other people's calendar
- 0:52
- Viewed 3088 times
-
Outlook - Manage recurring appointments
- 2:12
- Viewed 3340 times
-
Outlook - Respond to a meeting
- 0:48
- Viewed 3586 times
-
Outlook - Publish the calendar
- 1:20
- Viewed 3300 times
-
Outlook - Sharing the calendar
- 2:11
- Viewed 3324 times
-
Outlook - Manage new message notifications
- 1:42
- Viewed 2849 times
-
Outlook - Presentation and discovery of contacts
- 1:09
- Viewed 3589 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 9856 times
-
Change the default font for your emails
- 1:09
- Viewed 7656 times
-
Answering a scheduling poll
- 1:14
- Viewed 7168 times
-
Create a scheduling poll
- 4:12
- Viewed 5463 times
-
Saving a message
- 1:43
- Viewed 5320 times
-
Create and modify a group
- 2:19
- Viewed 5282 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4346 times
-
How do I block a sender?
- 1:01
- Viewed 4193 times
-
Tell me what you want to do
- 0:57
- Viewed 4129 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 4020 times
-
Join a group
- 1:34
- Viewed 3960 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3914 times
-
Accessing applications from a group
- 1:59
- Viewed 3883 times
-
Organizing your messages using rules
- 2:54
- Viewed 3852 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3849 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3826 times
-
Presentation of the task module
- 3:31
- Viewed 3798 times
-
Creating a group
- 2:38
- Viewed 3795 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3785 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3780 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3772 times
-
Sending automatic replies
- 2:03
- Viewed 3753 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3739 times
-
Recover deleted items
- 1:43
- Viewed 3732 times
-
Process a received message
- 2:02
- Viewed 3711 times
-
Introducing Outlook
- 0:50
- Viewed 3672 times
-
Create a task from a message
- 2:14
- Viewed 3662 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3633 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3614 times
-
Create an e-mail message
- 2:46
- Viewed 3603 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3600 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3589 times
-
Respond to a meeting
- 0:48
- Viewed 3586 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3582 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3541 times
-
Creating a draft
- 1:24
- Viewed 3512 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3474 times
-
Organizing in folders
- 2:36
- Viewed 3465 times
-
Calendar delegation
- 1:28
- Viewed 3456 times
-
Schedule a meeting
- 1:50
- Viewed 3443 times
-
Using conversation mode
- 1:25
- Viewed 3425 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3408 times
-
Export contacts from Outlook
- 1:09
- Viewed 3407 times
-
Import contacts into Outlook
- 1:52
- Viewed 3395 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3385 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3368 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3359 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3344 times
-
The Bcc field in detail
- 1:54
- Viewed 3338 times
-
Sharing the calendar
- 2:11
- Viewed 3324 times
-
Publish the calendar
- 1:20
- Viewed 3300 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3298 times
-
Manage displays
- 2:26
- Viewed 3291 times
-
Quickly sort emails
- 0:27
- Viewed 3286 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3283 times
-
Creating an e-mail template
- 1:16
- Viewed 3281 times
-
Display 3 time zones
- 0:37
- Viewed 3278 times
-
Using categories
- 2:15
- Viewed 3259 times
-
Ribbon preview
- 2:55
- Viewed 3246 times
-
Sorting & searching your mails
- 2:50
- Viewed 3243 times
-
Junk email
- 2:16
- Viewed 3236 times
-
Cleaning your inbox
- 2:39
- Viewed 3236 times
-
Set or remove reminders
- 0:59
- Viewed 3233 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3231 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3228 times
-
Clutter
- 1:31
- Viewed 3218 times
-
Assigning a task
- 1:13
- Viewed 3217 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3209 times
-
Identify meeting members
- 0:26
- Viewed 3205 times
-
Printing messages
- 1:10
- Viewed 3200 times
-
Conduct surveys
- 1:38
- Viewed 3187 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3175 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3148 times
-
Open a shared calendar
- 1:30
- Viewed 3102 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3102 times
-
Show other people's calendar
- 0:52
- Viewed 3088 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3080 times
-
Edit and customize views
- 1:24
- Viewed 3053 times
-
Having a conversation within a group
- 3:21
- Viewed 3051 times
-
Remove a member from a group
- 0:29
- Viewed 3008 times
-
Create and add a signature to messages
- 1:21
- Viewed 3000 times
-
Create an appointment
- 1:56
- Viewed 2982 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2930 times
-
Manage attachments
- 1:51
- Viewed 2924 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2899 times
-
Manage new message notifications
- 1:42
- Viewed 2849 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2825 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2790 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2781 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2771 times
-
General security practices in Outlook
- 1:03
- Viewed 2767 times
-
Improving email accessibility
- 1:33
- Viewed 2714 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2646 times
-
Add accessible tables and lists
- 0:49
- Viewed 2616 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2448 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1745 times
-
Task Module Overview
- 01:56
- Viewed 629 times
-
Recover deleted items
- 01:09
- Viewed 614 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 608 times
-
The Bcc Field in Detail
- 01:53
- Viewed 530 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 495 times
-
Create a reminder for yourself
- 01:59
- Viewed 487 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 479 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 468 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 466 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 416 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 416 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 398 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 394 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 391 times
-
Create and add a signature to messages
- 01:26
- Viewed 389 times
-
Manage new message notifications
- 01:40
- Viewed 382 times
-
Create different types of events
- 01:46
- Viewed 380 times
-
Create an appointment or meeting
- 01:44
- Viewed 378 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 377 times
-
Create a Meeting Poll
- 02:48
- Viewed 375 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 372 times
-
Block a sender
- 01:54
- Viewed 371 times
-
Process an incoming message
- 01:53
- Viewed 370 times
-
Sort and filter emails
- 02:51
- Viewed 356 times
-
Explore the Interface
- 03:22
- Viewed 354 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 351 times
-
Edit and customize views
- 01:55
- Viewed 349 times
-
Respond to a meeting
- 01:00
- Viewed 345 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 344 times
-
Share a task list
- 03:10
- Viewed 344 times
-
Create a task or reminder
- 01:50
- Viewed 335 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 332 times
-
Manage Teams online meeting options
- 01:56
- Viewed 332 times
-
Create an Email Template
- 01:40
- Viewed 332 times
-
Add a third-party application
- 02:40
- Viewed 332 times
-
Save and Print a Message
- 01:48
- Viewed 331 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 330 times
-
Change the default font of your emails
- 01:05
- Viewed 326 times
-
Organize into Folders
- 01:57
- Viewed 326 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 326 times
-
Create a task from a message
- 02:00
- Viewed 323 times
-
Manage Views
- 02:36
- Viewed 322 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 320 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 317 times
-
Open a Shared Calendar
- 01:29
- Viewed 316 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 314 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 313 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 312 times
-
Delay Email Delivery
- 01:10
- Viewed 309 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 309 times
-
Share Your Calendar
- 01:54
- Viewed 308 times
-
Improve Email Accessibility
- 02:02
- Viewed 305 times
-
Use a Shared Mailbox
- 01:18
- Viewed 304 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 303 times
-
Calendar Delegation Setup
- 01:21
- Viewed 302 times
-
Identify a fraudulent email
- 02:06
- Viewed 298 times
-
Search options
- 01:23
- Viewed 296 times
-
Share a document securely with Outlook
- 02:21
- Viewed 296 times
-
Automate Routine Actions
- 02:19
- Viewed 292 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 292 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 292 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 287 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 285 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 285 times
-
View Other Calendars
- 00:50
- Viewed 284 times
-
Use Categories
- 02:51
- Viewed 281 times
-
Translate Emails in Outlook
- 01:32
- Viewed 278 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 278 times
-
Use Conversation View
- 01:47
- Viewed 277 times
-
Clean Up Your Inbox
- 01:18
- Viewed 273 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 272 times
-
Display Three Time Zones
- 01:52
- Viewed 269 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 267 times
-
Protect an email by encrypting
- 01:10
- Viewed 263 times
-
Easily Sort Your Mails
- 01:38
- Viewed 258 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 254 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 254 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 252 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 240 times
-
Introduction to PowerBI
- 00:60
- Viewed 270 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 254 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 247 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 282 times
-
Introduction to Planner
- 00:56
- Viewed 259 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 339 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 266 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 391 times
-
Introduction to Sway
- 01:53
- Viewed 343 times
-
Introducing to Word
- 01:00
- Viewed 246 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 234 times
-
Create a call group
- 01:15
- Viewed 419 times
-
Use call delegation
- 01:07
- Viewed 200 times
-
Assign a delegate for your calls
- 01:08
- Viewed 384 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 205 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 206 times
-
Manage advanced call notifications
- 01:29
- Viewed 215 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 343 times
-
Block unwanted calls
- 01:24
- Viewed 249 times
-
Disable all call forwarding
- 01:09
- Viewed 230 times
-
Manage a call group in Teams
- 02:01
- Viewed 251 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 202 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 206 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 225 times
-
Manage voicemail messages
- 01:55
- Viewed 346 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 381 times
-
Customize your voicemail greeting
- 02:17
- Viewed 202 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 265 times
-
Manage simultaneous calls
- 01:52
- Viewed 230 times
-
Support third-party apps during calls
- 01:53
- Viewed 291 times
-
Add participants quickly and securely
- 01:37
- Viewed 215 times
-
Configure call privacy and security settings
- 02:51
- Viewed 212 times
-
Manage calls on hold
- 01:20
- Viewed 216 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 222 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 209 times
-
Action Function
- 04:18
- Viewed 210 times
-
Search Function
- 03:42
- Viewed 257 times
-
Date and Time Function
- 02:53
- Viewed 271 times
-
Logical Function
- 03:14
- Viewed 421 times
-
Text Function
- 03:25
- Viewed 270 times
-
Basic Function
- 02:35
- Viewed 226 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 270 times
-
Introduction to Power Fx
- 01:09
- Viewed 267 times
-
The New Calendar
- 03:14
- Viewed 461 times
-
Sections
- 02:34
- Viewed 240 times
-
Customizing Views
- 03:25
- Viewed 233 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 528 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 289 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 202 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 272 times
Objectifs :
This video aims to teach users how to create and manage recurring appointments in Outlook Calendar, ensuring efficient scheduling for regular meetings or events.
Chapitres :
-
Introduction to Recurring Appointments
In this section, we explore the concept of recurring appointments in Outlook Calendar. If you frequently schedule meetings or appointments on fixed dates over weeks or months, Outlook provides a feature to create periodic appointments. This functionality saves time by eliminating the need to recreate the same event multiple times. -
Creating a New Appointment
To begin, you need to create a new appointment. This can also be done for meetings involving multiple participants. Start by filling in the subject, location, start and end times, and, if necessary, a description. This initial step is similar to setting up a unique event. -
Setting Up Recurrence
Once the appointment details are filled in, the next step is to make it a recurring event. Locate the recurrence tool in the ribbon. The wizard will display the information you have already entered. Here, you can select the recurrence pattern. For instance, if you want the meeting to occur monthly, check the 'Monthly' option. You can choose to define the meeting based on a specific date or relative to a day of the week. In this example, we will set it to occur on the last Friday of each month. -
Defining the Recurrence Range
After setting the recurrence pattern, you need to define the range of recurrence. You have three options: the appointment can have no end date, it can stop after a certain number of occurrences, or it can end on a specific date. In this case, we will choose to end the appointment after five occurrences. Once set, click 'OK' to finalize the setup. -
Viewing Recurring Appointments in the Calendar
After creating the recurring appointment, you will see it reflected in your calendar for the next five months, as specified. This visual representation helps you keep track of your scheduled events easily. -
Editing Recurring Appointments
If you need to change a recurring appointment, simply double-click on it. A window will prompt you to choose whether to modify just this occurrence or the entire series. Selecting 'just this one' will leave the other occurrences unchanged, while choosing 'the entire series' will apply the changes to all instances. -
Deleting Recurring Appointments
Similarly, you can delete either a single occurrence or the entire series of appointments. This flexibility allows for better management of your calendar and ensures that you can adjust your schedule as needed.
FAQ :
How do I create a recurring appointment in Outlook Calendar?
To create a recurring appointment in Outlook Calendar, first create a new appointment. Fill in the subject, location, start and end times, and description. Then, use the recurrence tool in the ribbon to select the frequency (daily, weekly, monthly) and set the range of recurrence. Finally, click OK to save the appointment.
Can I change only one occurrence of a recurring meeting?
Yes, when you double-click on a recurring meeting, you will be prompted to choose whether to change just that occurrence or the entire series. Selecting 'just this one' will only affect the chosen occurrence.
What happens if I delete a recurring appointment?
When you delete a recurring appointment, you can choose to delete just one occurrence or the entire series. If you delete the entire series, all future occurrences will be removed.
How can I set an end date for my recurring appointments?
When setting up a recurring appointment, you can specify an end date by selecting either 'no end date', 'after a certain number of occurrences', or 'on a specific date' in the recurrence settings.
What is the difference between a meeting and an appointment in Outlook?
An appointment is typically a personal event scheduled for one person, while a meeting involves multiple participants. Meetings can be scheduled with invitees, allowing for collaboration and communication.
Quelques cas d'usages :
Monthly Team Meetings
A project manager can set up a recurring monthly meeting with their team to discuss project updates. By using the Outlook Calendar's recurrence tool, they can ensure that the meeting is automatically scheduled for the last Friday of each month, saving time on scheduling.
Weekly Client Check-ins
A sales representative can create a weekly recurring appointment for client check-ins. This ensures consistent communication and follow-up, improving client relationships and sales outcomes.
Bi-Weekly Training Sessions
An HR manager can schedule bi-weekly training sessions for new employees. By setting these as recurring appointments, they can streamline the onboarding process and ensure all new hires receive the necessary training.
Annual Performance Reviews
A supervisor can set up recurring appointments for annual performance reviews for their team members. By scheduling these in advance, they can ensure that all reviews are conducted on time and that employees are prepared.
Project Milestone Meetings
A project coordinator can use recurring meetings to track project milestones. By scheduling these meetings at key intervals, they can keep the team aligned and address any issues promptly.
Glossaire :
Recurring Appointments
Appointments or meetings that are scheduled to occur repeatedly over a specified period, such as weekly or monthly.
Outlook Calendar
A calendar application included in Microsoft Outlook that allows users to schedule appointments, meetings, and events.
Recurrence Tool
A feature in the Outlook Calendar that enables users to set up recurring appointments by defining the frequency and duration of the occurrences.
Recurrence Pattern
The specific schedule for how often a recurring appointment occurs, such as daily, weekly, or monthly.
Occurrence
A single instance of a recurring appointment or meeting.
End Date
The date on which a recurring appointment or meeting will cease to occur.
Series
All instances of a recurring appointment or meeting grouped together.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise