Outlook - Schedule a meeting Video
In this video, you will learn how to schedule meetings using Microsoft Teams.
The video covers the process of creating team meetings or private meetings, setting the date, start time, and end time, adding details about the meeting, and scheduling recurring meetings.
It also explains how to specify whether the meeting should take place in a channel or be private.
The video demonstrates how to add people to the meeting and find a schedule that suits everyone.
It also shows how to use the scheduling assistant to view participants' availability and set the right timezone.
Once the meeting is created, you can access different tabs to chat, add files, and create a meeting.
This tutorial will help you effectively schedule meetings using Microsoft Teams and enhance your collaboration with others.
- 1:50
- 3333 views
-
Outlook - Schedule a meeting
- 1:50
- Viewed 3333 times
-
Outlook - Show other people's calendar
- 0:52
- Viewed 3013 times
-
Outlook - Manage recurring appointments
- 2:12
- Viewed 3286 times
-
Outlook - Respond to a meeting
- 0:48
- Viewed 3462 times
-
Outlook - Publish the calendar
- 1:20
- Viewed 3229 times
-
Outlook - Sharing the calendar
- 2:11
- Viewed 3264 times
-
Outlook - Manage new message notifications
- 1:42
- Viewed 2784 times
-
Outlook - Presentation and discovery of contacts
- 1:09
- Viewed 3472 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 9272 times
-
Change the default font for your emails
- 1:09
- Viewed 7182 times
-
Answering a scheduling poll
- 1:14
- Viewed 7073 times
-
Create a scheduling poll
- 4:12
- Viewed 5298 times
-
Saving a message
- 1:43
- Viewed 5209 times
-
Create and modify a group
- 2:19
- Viewed 4856 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4296 times
-
Tell me what you want to do
- 0:57
- Viewed 4059 times
-
How do I block a sender?
- 1:01
- Viewed 3988 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3873 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3854 times
-
Join a group
- 1:34
- Viewed 3850 times
-
Accessing applications from a group
- 1:59
- Viewed 3753 times
-
Organizing your messages using rules
- 2:54
- Viewed 3723 times
-
Presentation of the task module
- 3:31
- Viewed 3701 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3700 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3696 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3681 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3668 times
-
Creating a group
- 2:38
- Viewed 3657 times
-
Sending automatic replies
- 2:03
- Viewed 3648 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3632 times
-
Introducing Outlook
- 0:50
- Viewed 3619 times
-
Create a task from a message
- 2:14
- Viewed 3569 times
-
Recover deleted items
- 1:43
- Viewed 3558 times
-
Process a received message
- 2:02
- Viewed 3554 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3547 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3540 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3530 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3509 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3488 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3479 times
-
Create an e-mail message
- 2:46
- Viewed 3474 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3472 times
-
Respond to a meeting
- 0:48
- Viewed 3462 times
-
Creating a draft
- 1:24
- Viewed 3420 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3392 times
-
Calendar delegation
- 1:28
- Viewed 3390 times
-
Using conversation mode
- 1:25
- Viewed 3375 times
-
Organizing in folders
- 2:36
- Viewed 3366 times
-
Export contacts from Outlook
- 1:09
- Viewed 3352 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3349 times
-
Import contacts into Outlook
- 1:52
- Viewed 3334 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3317 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3292 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3291 times
-
Manage recurring appointments
- 2:12
- Viewed 3286 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3269 times
-
Sharing the calendar
- 2:11
- Viewed 3264 times
-
Manage displays
- 2:26
- Viewed 3232 times
-
Publish the calendar
- 1:20
- Viewed 3229 times
-
Creating an e-mail template
- 1:16
- Viewed 3221 times
-
The Bcc field in detail
- 1:54
- Viewed 3219 times
-
Quickly sort emails
- 0:27
- Viewed 3219 times
-
Display 3 time zones
- 0:37
- Viewed 3211 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3211 times
-
Using categories
- 2:15
- Viewed 3201 times
-
Ribbon preview
- 2:55
- Viewed 3186 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3178 times
-
Sorting & searching your mails
- 2:50
- Viewed 3175 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3173 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3167 times
-
Clutter
- 1:31
- Viewed 3164 times
-
Set or remove reminders
- 0:59
- Viewed 3163 times
-
Junk email
- 2:16
- Viewed 3161 times
-
Cleaning your inbox
- 2:39
- Viewed 3153 times
-
Assigning a task
- 1:13
- Viewed 3143 times
-
Identify meeting members
- 0:26
- Viewed 3131 times
-
Printing messages
- 1:10
- Viewed 3129 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3127 times
-
Conduct surveys
- 1:38
- Viewed 3124 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3115 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3090 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3039 times
-
Open a shared calendar
- 1:30
- Viewed 3031 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3018 times
-
Show other people's calendar
- 0:52
- Viewed 3013 times
-
Edit and customize views
- 1:24
- Viewed 2965 times
-
Create and add a signature to messages
- 1:21
- Viewed 2954 times
-
Remove a member from a group
- 0:29
- Viewed 2925 times
-
Having a conversation within a group
- 3:21
- Viewed 2912 times
-
Create an appointment
- 1:56
- Viewed 2890 times
-
Manage attachments
- 1:51
- Viewed 2872 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2832 times
-
Manage new message notifications
- 1:42
- Viewed 2784 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2783 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2779 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2744 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2738 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2733 times
-
General security practices in Outlook
- 1:03
- Viewed 2695 times
-
Improving email accessibility
- 1:33
- Viewed 2655 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2592 times
-
Add accessible tables and lists
- 0:49
- Viewed 2570 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2398 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1640 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 575 times
-
Task Module Overview
- 01:56
- Viewed 549 times
-
Recover deleted items
- 01:09
- Viewed 501 times
-
The Bcc Field in Detail
- 01:53
- Viewed 440 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 428 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 419 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 413 times
-
Create a reminder for yourself
- 01:59
- Viewed 397 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 389 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 381 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 372 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 365 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 350 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 348 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 348 times
-
Manage new message notifications
- 01:40
- Viewed 344 times
-
Create and add a signature to messages
- 01:26
- Viewed 340 times
-
Block a sender
- 01:54
- Viewed 338 times
-
Create different types of events
- 01:46
- Viewed 332 times
-
Create an appointment or meeting
- 01:44
- Viewed 332 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 330 times
-
Explore the Interface
- 03:22
- Viewed 325 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 325 times
-
Process an incoming message
- 01:53
- Viewed 322 times
-
Create a Meeting Poll
- 02:48
- Viewed 321 times
-
Share a task list
- 03:10
- Viewed 317 times
-
Sort and filter emails
- 02:51
- Viewed 315 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 313 times
-
Save and Print a Message
- 01:48
- Viewed 311 times
-
Create a task or reminder
- 01:50
- Viewed 309 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 306 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 306 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 306 times
-
Edit and customize views
- 01:55
- Viewed 305 times
-
Add a third-party application
- 02:40
- Viewed 305 times
-
Manage Teams online meeting options
- 01:56
- Viewed 304 times
-
Create a task from a message
- 02:00
- Viewed 304 times
-
Respond to a meeting
- 01:00
- Viewed 302 times
-
Organize into Folders
- 01:57
- Viewed 301 times
-
Change the default font of your emails
- 01:05
- Viewed 299 times
-
Create an Email Template
- 01:40
- Viewed 294 times
-
Open a Shared Calendar
- 01:29
- Viewed 293 times
-
Manage Views
- 02:36
- Viewed 291 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 291 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 289 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 282 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 280 times
-
Improve Email Accessibility
- 02:02
- Viewed 279 times
-
Search options
- 01:23
- Viewed 274 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 274 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 274 times
-
Share a document securely with Outlook
- 02:21
- Viewed 270 times
-
Calendar Delegation Setup
- 01:21
- Viewed 269 times
-
Use a Shared Mailbox
- 01:18
- Viewed 269 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 269 times
-
Automate Routine Actions
- 02:19
- Viewed 264 times
-
Share Your Calendar
- 01:54
- Viewed 264 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 264 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 264 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 263 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 263 times
-
Identify a fraudulent email
- 02:06
- Viewed 261 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 259 times
-
Use Categories
- 02:51
- Viewed 257 times
-
View Other Calendars
- 00:50
- Viewed 257 times
-
Translate Emails in Outlook
- 01:32
- Viewed 254 times
-
Delay Email Delivery
- 01:10
- Viewed 253 times
-
Clean Up Your Inbox
- 01:18
- Viewed 250 times
-
Use Conversation View
- 01:47
- Viewed 247 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 245 times
-
Protect an email by encrypting
- 01:10
- Viewed 241 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 237 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 235 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 229 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 226 times
-
Display Three Time Zones
- 01:52
- Viewed 226 times
-
Easily Sort Your Mails
- 01:38
- Viewed 225 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 220 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 220 times
-
Introduction to PowerBI
- 00:60
- Viewed 225 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 220 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 223 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 236 times
-
Introduction to Planner
- 00:56
- Viewed 223 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 228 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 226 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 324 times
-
Introduction to Sway
- 01:53
- Viewed 276 times
-
Introducing to Word
- 01:00
- Viewed 219 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 206 times
-
Create a call group
- 01:15
- Viewed 308 times
-
Use call delegation
- 01:07
- Viewed 179 times
-
Assign a delegate for your calls
- 01:08
- Viewed 303 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 182 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 172 times
-
Manage advanced call notifications
- 01:29
- Viewed 187 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 258 times
-
Block unwanted calls
- 01:24
- Viewed 211 times
-
Disable all call forwarding
- 01:09
- Viewed 191 times
-
Manage a call group in Teams
- 02:01
- Viewed 206 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 184 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 180 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 200 times
-
Manage voicemail messages
- 01:55
- Viewed 279 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 309 times
-
Customize your voicemail greeting
- 02:17
- Viewed 180 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 189 times
-
Manage simultaneous calls
- 01:52
- Viewed 190 times
-
Support third-party apps during calls
- 01:53
- Viewed 230 times
-
Add participants quickly and securely
- 01:37
- Viewed 192 times
-
Configure call privacy and security settings
- 02:51
- Viewed 189 times
-
Manage calls on hold
- 01:20
- Viewed 182 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 179 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 187 times
-
Action Function
- 04:18
- Viewed 185 times
-
Search Function
- 03:42
- Viewed 235 times
-
Date and Time Function
- 02:53
- Viewed 226 times
-
Logical Function
- 03:14
- Viewed 347 times
-
Text Function
- 03:25
- Viewed 245 times
-
Basic Function
- 02:35
- Viewed 207 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 247 times
-
Introduction to Power Fx
- 01:09
- Viewed 235 times
-
The New Calendar
- 03:14
- Viewed 381 times
-
Sections
- 02:34
- Viewed 218 times
-
Customizing Views
- 03:25
- Viewed 210 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 417 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 248 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 186 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 229 times
Objectifs :
This video aims to guide users on how to transform an appointment into a meeting in their calendar, highlighting the differences between the two and providing step-by-step instructions for inviting attendees and managing meeting details.
Chapitres :
-
Introduction to Appointments and Meetings
In this section, we explore the fundamental difference between an appointment and a meeting. An appointment typically involves only one person, while a meeting includes multiple participants who are invited to discuss specific topics. -
Transforming an Appointment into a Meeting
To convert an existing appointment into a meeting, follow these steps: 1. Open your appointment by clicking on the 'Invite Attendees' button. 2. Notice that the 'To' field appears, and the 'Registration' button is replaced by a 'Send' button. The tab name will change to 'Meeting'. -
Creating a New Meeting
Alternatively, you can create a meeting directly: - Click on the 'New Meeting' button in the ribbon. - In the 'To' field, enter the email addresses of the participants affected by the meeting. You can click 'To' to access the address book for easier selection. -
Adding Participants
When adding participants, you can categorize them as 'Required' or 'Optional'. This allows you to inform individuals whose presence is not mandatory but who should still be aware of the meeting. After entering the names, click 'OK' to proceed. -
Choosing a Meeting Location
To select a location for your meeting: - Click on 'Rooms'. If your organization has meeting rooms or resources listed in the address book, you can add one here. This feature helps check the availability of the room. - The room name will appear in both the 'Location' and 'To' fields. -
Finalizing Meeting Details
Before sending the meeting invitation: - Add a description if necessary. - Click 'Send' when you are ready. You can also check the availability of participants and meeting rooms using the 'Scheduling Assistant'. -
Participant Notifications and Responses
Once the invitation is sent, each participant in the 'To' line receives a notification via email. They can choose to accept or decline the invitation. You can track their responses by opening the meeting details in your calendar. -
Conclusion
In summary, transforming an appointment into a meeting involves inviting other participants, selecting a location, and managing details effectively. Understanding these steps enhances your ability to organize meetings efficiently.
FAQ :
What is the difference between an appointment and a meeting?
An appointment typically involves only one person or a small group and does not require additional attendees, while a meeting involves multiple participants and requires invitations to be sent to them.
How do I invite attendees to a meeting?
To invite attendees, open your appointment and click on the 'Invite Attendees' button. Enter the names or email addresses in the 'To' field and click 'Send' to notify them.
What is the purpose of the 'To' field in a meeting invitation?
The 'To' field is where you enter the names or email addresses of the attendees you want to invite to the meeting.
Can I check the availability of meeting rooms?
Yes, you can check the availability of meeting rooms by clicking on 'Rooms' in the meeting invitation and selecting a room from the address book.
What is the Scheduling Assistant?
The Scheduling Assistant is a feature that allows you to check the availability of participants and meeting rooms before sending out a meeting invitation.
What happens after I send a meeting invitation?
Each person in the 'To' line receives a notification and can choose to accept or decline the invitation. You can track their responses by opening the meeting details in your calendar.
Quelques cas d'usages :
Organizing Team Meetings
Use the meeting scheduling features to organize regular team meetings, ensuring all relevant team members are invited and can confirm their attendance.
Client Consultations
Schedule meetings with clients by inviting them through the calendar application, allowing for efficient communication and collaboration.
Resource Management
Utilize the 'Rooms' feature to book meeting rooms for important discussions, ensuring that the necessary resources are available for your meetings.
Project Kick-off Meetings
Set up a project kick-off meeting by inviting all stakeholders, using the Scheduling Assistant to find a suitable time for everyone involved.
Follow-up Meetings
After an initial meeting, schedule follow-up meetings to track progress and ensure all participants are informed and engaged.
Glossaire :
Appointment
A scheduled event in a calendar that typically involves only one person or a small group, without the need for additional attendees.
Meeting
A scheduled event that involves multiple participants, where discussions or decisions are made. Meetings require invitations to other attendees.
Invite Attendees
A feature that allows the organizer to add participants to a meeting by sending them an invitation.
To field
A section in the meeting invitation where the names or email addresses of the attendees are entered.
Send button
A button that, when clicked, sends the meeting invitation to the listed attendees.
New Meeting button
A button in the calendar application that allows users to create a new meeting directly.
Required field
A section in the meeting invitation where the presence of attendees is mandatory.
Optional field
A section in the meeting invitation where attendees can be informed about the meeting, but their presence is not mandatory.
Rooms
A feature that allows users to select a meeting room or resource from the address book for the meeting.
Scheduling Assistant
A tool that helps users check the availability of participants and meeting rooms before sending out a meeting invitation.