Outlook - Sharing the calendar Video
In this video, you will learn about sharing the calendar in Microsoft 365. The video covers how to share your calendar with colleagues, choose the level of detail they can see, and configure access permissions.
This will help you effectively share your calendar information and collaborate with others in your organization.
- 2:11
- 3260 views
-
Outlook - Schedule a meeting
- 1:50
- Viewed 3314 times
-
Outlook - Show other people's calendar
- 0:52
- Viewed 3009 times
-
Outlook - Manage recurring appointments
- 2:12
- Viewed 3284 times
-
Outlook - Respond to a meeting
- 0:48
- Viewed 3453 times
-
Outlook - Publish the calendar
- 1:20
- Viewed 3226 times
-
Outlook - Sharing the calendar
- 2:11
- Viewed 3260 times
-
Outlook - Manage new message notifications
- 1:42
- Viewed 2780 times
-
Outlook - Presentation and discovery of contacts
- 1:09
- Viewed 3466 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 9215 times
-
Change the default font for your emails
- 1:09
- Viewed 7147 times
-
Answering a scheduling poll
- 1:14
- Viewed 7067 times
-
Create a scheduling poll
- 4:12
- Viewed 5290 times
-
Saving a message
- 1:43
- Viewed 5201 times
-
Create and modify a group
- 2:19
- Viewed 4816 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4295 times
-
Tell me what you want to do
- 0:57
- Viewed 4057 times
-
How do I block a sender?
- 1:01
- Viewed 3975 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3861 times
-
Join a group
- 1:34
- Viewed 3845 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3844 times
-
Accessing applications from a group
- 1:59
- Viewed 3747 times
-
Organizing your messages using rules
- 2:54
- Viewed 3717 times
-
Presentation of the task module
- 3:31
- Viewed 3690 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3689 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3686 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3673 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3653 times
-
Sending automatic replies
- 2:03
- Viewed 3642 times
-
Creating a group
- 2:38
- Viewed 3637 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3627 times
-
Introducing Outlook
- 0:50
- Viewed 3614 times
-
Create a task from a message
- 2:14
- Viewed 3567 times
-
Process a received message
- 2:02
- Viewed 3550 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3535 times
-
Recover deleted items
- 1:43
- Viewed 3526 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3525 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3524 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3498 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3477 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3474 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3466 times
-
Create an e-mail message
- 2:46
- Viewed 3464 times
-
Respond to a meeting
- 0:48
- Viewed 3453 times
-
Creating a draft
- 1:24
- Viewed 3408 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3388 times
-
Calendar delegation
- 1:28
- Viewed 3386 times
-
Using conversation mode
- 1:25
- Viewed 3370 times
-
Organizing in folders
- 2:36
- Viewed 3363 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3349 times
-
Export contacts from Outlook
- 1:09
- Viewed 3348 times
-
Import contacts into Outlook
- 1:52
- Viewed 3329 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3315 times
-
Schedule a meeting
- 1:50
- Viewed 3314 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3288 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3286 times
-
Manage recurring appointments
- 2:12
- Viewed 3284 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3259 times
-
Manage displays
- 2:26
- Viewed 3230 times
-
Publish the calendar
- 1:20
- Viewed 3226 times
-
Creating an e-mail template
- 1:16
- Viewed 3219 times
-
Quickly sort emails
- 0:27
- Viewed 3217 times
-
The Bcc field in detail
- 1:54
- Viewed 3210 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3209 times
-
Display 3 time zones
- 0:37
- Viewed 3208 times
-
Using categories
- 2:15
- Viewed 3195 times
-
Ribbon preview
- 2:55
- Viewed 3181 times
-
Sorting & searching your mails
- 2:50
- Viewed 3170 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3169 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3169 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3164 times
-
Clutter
- 1:31
- Viewed 3162 times
-
Set or remove reminders
- 0:59
- Viewed 3156 times
-
Junk email
- 2:16
- Viewed 3152 times
-
Cleaning your inbox
- 2:39
- Viewed 3151 times
-
Assigning a task
- 1:13
- Viewed 3137 times
-
Identify meeting members
- 0:26
- Viewed 3129 times
-
Printing messages
- 1:10
- Viewed 3123 times
-
Conduct surveys
- 1:38
- Viewed 3123 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3120 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3109 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3084 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3037 times
-
Open a shared calendar
- 1:30
- Viewed 3024 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3016 times
-
Show other people's calendar
- 0:52
- Viewed 3009 times
-
Edit and customize views
- 1:24
- Viewed 2959 times
-
Create and add a signature to messages
- 1:21
- Viewed 2950 times
-
Remove a member from a group
- 0:29
- Viewed 2918 times
-
Having a conversation within a group
- 3:21
- Viewed 2897 times
-
Create an appointment
- 1:56
- Viewed 2885 times
-
Manage attachments
- 1:51
- Viewed 2871 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2825 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2781 times
-
Manage new message notifications
- 1:42
- Viewed 2780 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2768 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2742 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2735 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2731 times
-
General security practices in Outlook
- 1:03
- Viewed 2691 times
-
Improving email accessibility
- 1:33
- Viewed 2653 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2589 times
-
Add accessible tables and lists
- 0:49
- Viewed 2568 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2393 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1626 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 571 times
-
Task Module Overview
- 01:56
- Viewed 542 times
-
Recover deleted items
- 01:09
- Viewed 481 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 425 times
-
The Bcc Field in Detail
- 01:53
- Viewed 423 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 417 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 405 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 386 times
-
Create a reminder for yourself
- 01:59
- Viewed 386 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 380 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 364 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 361 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 347 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 347 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 344 times
-
Manage new message notifications
- 01:40
- Viewed 341 times
-
Block a sender
- 01:54
- Viewed 337 times
-
Create and add a signature to messages
- 01:26
- Viewed 333 times
-
Create different types of events
- 01:46
- Viewed 331 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 329 times
-
Create an appointment or meeting
- 01:44
- Viewed 328 times
-
Explore the Interface
- 03:22
- Viewed 324 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 323 times
-
Create a Meeting Poll
- 02:48
- Viewed 320 times
-
Process an incoming message
- 01:53
- Viewed 319 times
-
Share a task list
- 03:10
- Viewed 316 times
-
Sort and filter emails
- 02:51
- Viewed 314 times
-
Save and Print a Message
- 01:48
- Viewed 310 times
-
Create a task or reminder
- 01:50
- Viewed 309 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 305 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 304 times
-
Create a task from a message
- 02:00
- Viewed 303 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 302 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 301 times
-
Add a third-party application
- 02:40
- Viewed 301 times
-
Organize into Folders
- 01:57
- Viewed 300 times
-
Edit and customize views
- 01:55
- Viewed 300 times
-
Manage Teams online meeting options
- 01:56
- Viewed 300 times
-
Respond to a meeting
- 01:00
- Viewed 298 times
-
Change the default font of your emails
- 01:05
- Viewed 296 times
-
Create an Email Template
- 01:40
- Viewed 293 times
-
Open a Shared Calendar
- 01:29
- Viewed 290 times
-
Manage Views
- 02:36
- Viewed 289 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 289 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 288 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 280 times
-
Improve Email Accessibility
- 02:02
- Viewed 278 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 277 times
-
Search options
- 01:23
- Viewed 273 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 271 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 270 times
-
Share a document securely with Outlook
- 02:21
- Viewed 269 times
-
Use a Shared Mailbox
- 01:18
- Viewed 266 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 265 times
-
Calendar Delegation Setup
- 01:21
- Viewed 264 times
-
Automate Routine Actions
- 02:19
- Viewed 262 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 262 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 261 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 260 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 260 times
-
Share Your Calendar
- 01:54
- Viewed 258 times
-
Identify a fraudulent email
- 02:06
- Viewed 258 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 257 times
-
View Other Calendars
- 00:50
- Viewed 256 times
-
Use Categories
- 02:51
- Viewed 254 times
-
Translate Emails in Outlook
- 01:32
- Viewed 253 times
-
Clean Up Your Inbox
- 01:18
- Viewed 248 times
-
Use Conversation View
- 01:47
- Viewed 244 times
-
Delay Email Delivery
- 01:10
- Viewed 244 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 244 times
-
Protect an email by encrypting
- 01:10
- Viewed 239 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 234 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 233 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 228 times
-
Display Three Time Zones
- 01:52
- Viewed 226 times
-
Easily Sort Your Mails
- 01:38
- Viewed 224 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 224 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 219 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 214 times
-
Introduction to PowerBI
- 00:60
- Viewed 221 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 214 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 220 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 230 times
-
Introduction to Planner
- 00:56
- Viewed 220 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 225 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 223 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 321 times
-
Introduction to Sway
- 01:53
- Viewed 247 times
-
Introducing to Word
- 01:00
- Viewed 217 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 202 times
-
Create a call group
- 01:15
- Viewed 300 times
-
Use call delegation
- 01:07
- Viewed 177 times
-
Assign a delegate for your calls
- 01:08
- Viewed 297 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 177 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 170 times
-
Manage advanced call notifications
- 01:29
- Viewed 185 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 250 times
-
Block unwanted calls
- 01:24
- Viewed 206 times
-
Disable all call forwarding
- 01:09
- Viewed 190 times
-
Manage a call group in Teams
- 02:01
- Viewed 196 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 180 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 177 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 198 times
-
Manage voicemail messages
- 01:55
- Viewed 275 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 305 times
-
Customize your voicemail greeting
- 02:17
- Viewed 176 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 184 times
-
Manage simultaneous calls
- 01:52
- Viewed 185 times
-
Support third-party apps during calls
- 01:53
- Viewed 228 times
-
Add participants quickly and securely
- 01:37
- Viewed 189 times
-
Configure call privacy and security settings
- 02:51
- Viewed 183 times
-
Manage calls on hold
- 01:20
- Viewed 178 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 174 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 183 times
-
Action Function
- 04:18
- Viewed 181 times
-
Search Function
- 03:42
- Viewed 232 times
-
Date and Time Function
- 02:53
- Viewed 223 times
-
Logical Function
- 03:14
- Viewed 345 times
-
Text Function
- 03:25
- Viewed 241 times
-
Basic Function
- 02:35
- Viewed 206 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 243 times
-
Introduction to Power Fx
- 01:09
- Viewed 232 times
-
The New Calendar
- 03:14
- Viewed 374 times
-
Sections
- 02:34
- Viewed 216 times
-
Customizing Views
- 03:25
- Viewed 209 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 410 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 242 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 185 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 225 times
Objectifs :
This video aims to teach users how to share calendar information in Outlook, specifically within an organization using Office 365. It covers the different levels of detail available for sharing, how to set permissions, and the process of notifying recipients about shared calendars.
Chapitres :
-
Introduction to Calendar Sharing in Outlook
Outlook provides a convenient way to share calendar information with colleagues within your organization. By default, when using Outlook with Office 365, you can share your availability status, allowing others to see when you are free, busy, or away from the office. -
Using the Scheduling Assistant
When creating a meeting, the Scheduling Assistant feature allows you to view the availability of your colleagues. However, this feature only shows whether they are available without providing additional details. -
Steps to Share Your Calendar
To share your calendar, follow these steps: - Click on 'Share Calendar' in the ribbon. - Alternatively, right-click on the selected calendar. - Enter the names of the people you wish to share your calendar with. - Choose the level of detail they can view: - **Availability Only**: Shows if you are free, busy, or away. - **Limited Details**: Displays availability along with the subject of calendar items. - **Full Details**: Reveals all details of your calendar items. -
Configuring Calendar Permissions
In addition to the basic sharing options, you can configure access to your calendar in more detail. This requires managing calendar permissions. In the permissions window, you can see who has access to your calendar and the different permission levels available. Key options include: - **Owner**: Allows a person to create or modify items on your calendar. - **Custom Permissions**: You can select specific options to tailor access for each individual. -
Managing Shared Calendar Permissions
You can change permissions for existing shares by selecting a person from the list or create a new share using the 'Add' button. When you share your calendar, recipients will receive a notification via email, informing them of the shared access. -
Conclusion
Sharing your calendar in Outlook enhances collaboration within your organization. By understanding the different levels of detail and permission settings, you can effectively manage your calendar sharing to suit your needs and those of your colleagues.
FAQ :
How do I share my calendar in Outlook?
To share your calendar in Outlook, click on 'Share Calendar' in the ribbon or right-click on the selected calendar. Enter the names of the people you want to share with and choose the level of detail they can see.
What are the different levels of calendar sharing in Outlook?
The three main levels of calendar sharing in Outlook are: Availability Only, which shows if you are free or busy; Limited Details, which includes availability and the subject of calendar items; and Full Details, which shows all details of your calendar items.
Can I customize permissions for calendar sharing?
Yes, you can customize permissions for calendar sharing in Outlook. You can define specific permissions for individuals, such as allowing them to edit or create items on your calendar.
What happens when I share my calendar?
When you share your calendar, the recipients will receive a notification by email informing them that you have shared your calendar with them.
What is the Scheduling Assistant in Outlook?
The Scheduling Assistant is a feature in Outlook that helps you find suitable meeting times by displaying the availability of your colleagues.
Quelques cas d'usages :
Team Collaboration
In a corporate environment, team members can share their calendars to coordinate meetings effectively. By using the Scheduling Assistant, they can quickly find times when everyone is available, improving collaboration and reducing scheduling conflicts.
Project Management
Project managers can share their calendars with team members to keep everyone informed about important deadlines and meetings. This transparency helps ensure that all team members are aligned and aware of project timelines.
Administrative Support
Administrative assistants can be granted Owner Permissions on their manager's calendar, allowing them to schedule meetings and manage appointments on their behalf. This streamlines the scheduling process and ensures that the manager's time is utilized effectively.
Remote Work Coordination
In a remote work setting, sharing calendars can help team members understand each other's availability, making it easier to schedule virtual meetings and collaborate on projects without confusion.
Customizing Access for External Partners
Businesses can share their calendars with external partners or clients by customizing permissions. This allows external parties to see relevant availability without exposing sensitive internal details, facilitating smoother collaboration.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productive tools through the cloud.
Scheduling Assistant
A feature in Outlook that helps users find suitable meeting times by showing the availability of participants.
Calendar Sharing
The process of allowing others to view or manage your calendar information in Outlook.
Availability Only
A sharing option that allows others to see if you are free, busy, or away from the office without revealing any details about your calendar items.
Limited Details
A sharing option that allows others to see your availability along with the subject of your calendar items.
Full Details
A sharing option that allows others to see all details of your calendar items.
Calendar Permissions
Settings that determine what others can see or do with your calendar, including viewing, editing, or creating items.
Owner Permissions
A level of calendar permission that allows a person to create or modify items on your calendar.