Outlook - Using conversation mode Video
In this video, you will learn about having a conversation within a group using the conversation mode in Microsoft 365. The video covers how to consult conversations, respond to messages, start a new conversation, and view group members.
This will help you effectively communicate and collaborate within a group using the group application in Outlook Online.
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Tell me what you want to do
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Discovering the Outlook 2016 interface
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Join a group
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Create and modify a group
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Delay or schedule e-mail sending
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Introducing Outlook
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Accessing applications from a group
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Let Outlook read your emails out loud
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Organizing your messages using rules
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How do I block a sender?
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Creating a group
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Sending automatic replies
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Create a task and create a recurring task
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Translate your emails into Outlook
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Manage Your Working Time in MyAnalytics
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Insert elements into the mails (table, graphic, images)
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Attach a message, a contact, a file, or a task
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How do I share a document securely with Outlook?
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How to launch a New Teams Meeting in Outlook
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Process a received message
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Create a task from a message
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Respond to a meeting
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Creating a draft
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Calendar delegation
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Organizing in folders
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Schedule sending emails in Outlook
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Export contacts from Outlook
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Discover the new simplified ribbon
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Schedule a meeting
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Recover deleted items
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Create an e-mail message
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Import contacts into Outlook
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Fill in your work schedules in Outlook
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Dictate email messages in Outlook
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Manage recurring appointments
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Sharing the calendar
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Manage displays
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Display 3 time zones
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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Ribbon preview
- 2:55
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Create a contact & add and use contacts
- 2:36
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Creating an e-mail template
- 1:16
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Request a read receipt or confirmation of delivery
- 2:18
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Quickly sort emails
- 0:27
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Publish the calendar
- 1:20
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Clutter
- 1:31
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The Bcc field in detail
- 1:54
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Introducing Office 365 Groups
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Using categories
- 2:15
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Junk email
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Set or remove reminders
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Presentation and discovery of contacts
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Printing messages
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Prevent recipients from forwarding emails
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Cleaning your inbox
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Sorting & searching your mails
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Conduct surveys
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Identify meeting members
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Create a contact group & Communicate through contact groups (distribution list)
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Assigning a task
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Using the Scheduling Assistant
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Custom your personal reminders and notifications
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Open a shared calendar
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Show other people's calendar
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How do I recognize a fraudulent email?
- 2:01
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Create and add a signature to messages
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Make your Outlook signature accessible
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Edit and customize views
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Prevent forwarding of a meeting
- 0:29
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Remove a member from a group
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Manage attachments
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Create an appointment
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How to protect an email by encryption?
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Go further with Outlook Mobile
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Having a conversation within a group
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Manage new message notifications
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Presentation and discovery of the calendar
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Create a meeting in the group calendar
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Improving email accessibility
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General security practices in Outlook
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
- 1:11
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Reply to and react to a Teams conversation in an e-mail
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Organize Your Messages with Rules
- 02:01
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 170 times
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Task Module Overview
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Recover deleted items
- 01:09
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Send an Email and Create a Draft in Outlook
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Grant delegate access in Microsoft 365 administration
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Presentation and introduction to the calendar
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Save and Print a Message
- 01:48
- Viewed 143 times
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Edit and customize views
- 01:55
- Viewed 143 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Create and add a signature to messages
- 01:26
- Viewed 137 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 136 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 133 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Respond to a meeting
- 01:00
- Viewed 132 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 132 times
-
Manage new message notifications
- 01:40
- Viewed 128 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 127 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Explore the Interface
- 03:22
- Viewed 125 times
-
Change the default font of your emails
- 01:05
- Viewed 124 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Search options
- 01:23
- Viewed 120 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Manage Views
- 02:36
- Viewed 112 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
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Respond to a Meeting Poll
- 01:30
- Viewed 92 times
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Block a sender
- 01:54
- Viewed 92 times
-
Add a third-party application
- 02:40
- Viewed 92 times
-
Use a Shared Mailbox
- 01:18
- Viewed 90 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 87 times
-
Create a Meeting Poll
- 02:48
- Viewed 86 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 85 times
-
Clean Up Your Inbox
- 01:18
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 82 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Delay Email Delivery
- 01:10
- Viewed 77 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 76 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 69 times
-
Easily Sort Your Mails
- 01:38
- Viewed 68 times
-
Share a document securely with Outlook
- 02:21
- Viewed 68 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Identify a fraudulent email
- 02:06
- Viewed 65 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Use Conversation View
- 01:47
- Viewed 62 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 60 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Display Three Time Zones
- 01:52
- Viewed 58 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 55 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 54 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
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Action Function
- 04:18
- Viewed 22 times
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Search Function
- 03:42
- Viewed 34 times
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Date and Time Function
- 02:53
- Viewed 24 times
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Logical Function
- 03:14
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Text Function
- 03:25
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
- 05:20
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
- 03:55
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Add Conditional “Switch” Actions in Power Automate
- 03:58
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Add Conditional “IF” Actions in Power Automate
- 03:06
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Create an Approval Flow with Power Automate
- 03:10
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Create a Scheduled Flow with Power Automate
- 01:29
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Create an Instant Flow with Power Automate
- 02:18
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Create an Automated Flow with Power Automate
- 03:28
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Create a Simple Flow with AI Copilot
- 04:31
- Viewed 83 times
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Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 58 times
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Discover the “Build Space”
- 02:26
- Viewed 49 times
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The Power Automate Mobile App
- 01:39
- Viewed 48 times
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Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
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Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 62 times
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Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 92 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 82 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Share a document securely with Outlook
- 02:21
- Viewed 68 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 65 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 55 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 90 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 87 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 132 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 92 times
-
Create a Meeting Poll
- 02:48
- Viewed 86 times
-
Display Three Time Zones
- 01:52
- Viewed 58 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 69 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 85 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 60 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 76 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 54 times
-
Delay Email Delivery
- 01:10
- Viewed 77 times
-
Use Conversation View
- 01:47
- Viewed 62 times
-
Clean Up Your Inbox
- 01:18
- Viewed 84 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 314 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 68 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
- 01:56
- Viewed 152 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 132 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 144 times
-
Search options
- 01:23
- Viewed 120 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 143 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 136 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 127 times
-
Create and add a signature to messages
- 01:26
- Viewed 137 times
-
Manage new message notifications
- 01:40
- Viewed 128 times
-
Change the default font of your emails
- 01:05
- Viewed 124 times
-
Manage Views
- 02:36
- Viewed 112 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 170 times
-
Explore the Interface
- 03:22
- Viewed 125 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 133 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 233 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 257 times
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Make a File Request
- 01:24
- Viewed 258 times
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Restore Your OneDrive Space
- 01:42
- Viewed 237 times
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Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
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Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 253 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 219 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 253 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
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Discover the Meaning of OneDrive Icons
- 02:16
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Sync OneDrive with a Computer
- 02:38
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Edit, Delete a Share
- 02:16
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Share and Collaborate OneDrive
- 02:45
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Power and Manage OneDrive
- 01:36
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What is OneDrive ?
- 01:14
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Objectifs :
This document aims to provide a comprehensive understanding of how to organize email messages in Outlook by using the conversation view feature. It will guide users on how to enable this feature, manage conversations, and enhance their email management experience.
Chapitres :
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Introduction to Email Organization in Outlook
By default, email messages in your Inbox are organized by date. However, Outlook offers an alternative method to organize these messages by conversation. This feature allows users to group related emails together, making it easier to follow discussions and manage email threads. -
Enabling Conversation View
To enable conversation view, navigate to the View tab in Outlook. Here, you can select whether to display your messages as conversations. When you enable this mode, Outlook will prompt you to choose if you want to apply this setting to all mailboxes or just the current folder. -
Understanding Conversation Grouping
When conversation mode is activated, messages that share the same subject line are grouped together in the message list. Within each conversation, the messages are sorted with the most recent message appearing at the top. This means that when you receive a new message, the entire conversation will move to the top of your message list, ensuring that you see the latest updates first. -
Navigating Reduced Conversations
In conversation view, reduced conversations are indicated by an arrow pointing to the right. If a conversation has developed further, it will show an arrow pointing downwards. Clicking on these arrows allows you to expand or collapse the conversations. When expanded, the list displays not only the received items but also the messages you have sent, providing a complete view of the conversation. -
Benefits of Conversation View
Using conversation mode significantly reduces the number of emails visible in your mailbox, making it easier to read and manage emails from the same conversation. This streamlined view helps users focus on relevant discussions without being overwhelmed by individual email threads. -
Customizing Conversation Settings
You can further customize how conversations behave by clicking on the desired options in the Conversation Settings menu. This allows you to tailor the conversation view to better suit your email management preferences. -
Conclusion
In summary, organizing emails by conversation in Outlook enhances the user experience by grouping related messages together, simplifying navigation, and reducing clutter in the inbox. By enabling and customizing conversation view, users can improve their email management efficiency.
FAQ :
How can I organize my emails in Outlook?
You can organize your emails in Outlook by grouping them by date or by conversation. To do this, go to the View tab and select your preferred option.
What is conversation mode in Outlook?
Conversation mode is a feature in Outlook that groups related email messages together, allowing you to see all messages in a thread in one place, with the most recent message at the top.
How do I enable conversation mode for all mailboxes?
When you enable conversation mode, Outlook will ask if you want to apply this setting to all mailboxes or just the current folder. You can select your preference at that time.
What does the arrow in reduced conversations indicate?
The arrow pointing to the right indicates that there are additional messages in the conversation that can be expanded. An arrow pointing downwards shows that the conversation is expanded and can be collapsed.
Can I customize how conversations are displayed?
Yes, you can customize the conversation behavior by clicking on the options available in the Conversation Settings menu.
Quelques cas d'usages :
Managing Email Threads in a Corporate Environment
In a corporate setting, using conversation mode can help employees manage email threads more effectively. By grouping related messages, employees can quickly follow discussions without sifting through individual emails, improving communication efficiency.
Reducing Inbox Clutter
For professionals who receive a high volume of emails, enabling conversation mode can significantly reduce inbox clutter. This feature allows users to view fewer items at a glance, making it easier to prioritize and respond to important messages.
Tracking Project Discussions
When working on projects that involve multiple stakeholders, conversation mode helps keep all related communications organized. Users can easily access all messages related to a specific project, ensuring that no important information is overlooked.
Improving Email Response Times
By utilizing conversation mode, team members can quickly identify the latest updates in ongoing discussions, leading to faster response times and more efficient collaboration.
Glossaire :
Inbox
The main folder in an email application where incoming messages are stored.
Grouped
The organization of email messages based on specific criteria, such as date or conversation.
Conversation
A series of email messages that are related to the same subject or thread, allowing for easier tracking of discussions.
View tab
A section in the email application interface where users can adjust how their messages are displayed.
Conversation mode
A feature that organizes email messages by grouping related messages together, showing the most recent message at the top.
Message list
The area in the email application where all email messages are displayed.
Reduced conversations
A compact view of email threads that shows only the most recent message and an indicator for additional messages.
Conversation Settings menu
A menu that allows users to customize how conversations are displayed and managed in their email application.