Outlook - Using conversation mode Video
In this video, you will learn about having a conversation within a group using the conversation mode in Microsoft 365. The video covers how to consult conversations, respond to messages, start a new conversation, and view group members.
This will help you effectively communicate and collaborate within a group using the group application in Outlook Online.
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Creating an e-mail template
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Clutter
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Ribbon preview
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Publish the calendar
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Junk email
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Introducing Office 365 Groups
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Quickly sort emails
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Create a contact & add and use contacts
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Using categories
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The Bcc field in detail
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Printing messages
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Assigning a task
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Create a contact group & Communicate through contact groups (distribution list)
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Custom your personal reminders and notifications
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Using the Scheduling Assistant
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Open a shared calendar
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Improving email accessibility
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Edit or delete an appointment, meeting or event
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Edit and customize views
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Change the default font of your emails
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Sort and filter emails
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Share a task list
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The Bcc Field in Detail
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Create different types of events
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Create a task or reminder
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Introduce the new version of Outlook
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Create a task from a message
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Explore the Interface
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Process an incoming message
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Search options
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Manage Views
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Share Your Calendar
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Create a Meeting Poll
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Automate Routine Actions
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Use Categories
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Use the Immersive Reader Feature
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Respect Your Colleagues' Off Hours (Viva Insights)
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Provide an overview of best security practices in Outlook
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Guide to Using the Microsoft Authenticator App
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Add a third-party application
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Send a survey or questionnaire by email
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- Viewed 55 times
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 59 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 54 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 44 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 60 times
-
Share a document securely with Outlook
- 02:21
- Viewed 53 times
-
Block a sender
- 01:54
- Viewed 68 times
-
Identify a fraudulent email
- 02:06
- Viewed 46 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 47 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 42 times
-
Protect an email by encrypting
- 01:10
- Viewed 43 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 38 times
-
Recover deleted items
- 01:09
- Viewed 112 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 56 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 40 times
-
Use a Shared Mailbox
- 01:18
- Viewed 62 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 48 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 60 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 43 times
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Calendar Delegation Setup
- 01:21
- Viewed 62 times
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Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 107 times
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Use the Meeting Dashboard
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- Viewed 81 times
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Respond to a Meeting Poll
- 01:30
- Viewed 63 times
-
Create a Meeting Poll
- 02:48
- Viewed 53 times
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Display Three Time Zones
- 01:52
- Viewed 44 times
-
View Other Calendars
- 00:50
- Viewed 43 times
-
Open a Shared Calendar
- 01:29
- Viewed 58 times
-
Share Your Calendar
- 01:54
- Viewed 62 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 46 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 44 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 48 times
-
Translate Emails in Outlook
- 01:32
- Viewed 44 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 46 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 63 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 43 times
-
Improve Email Accessibility
- 02:02
- Viewed 46 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 49 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 52 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 39 times
-
Delay Email Delivery
- 01:10
- Viewed 54 times
-
Use Conversation View
- 01:47
- Viewed 46 times
-
Clean Up Your Inbox
- 01:18
- Viewed 66 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 227 times
-
Use Categories
- 02:51
- Viewed 45 times
-
Easily Sort Your Mails
- 01:38
- Viewed 48 times
-
Automate Routine Actions
- 02:19
- Viewed 49 times
-
Create an Email Template
- 01:40
- Viewed 59 times
-
Create a task from a message
- 02:00
- Viewed 97 times
-
Share a task list
- 03:10
- Viewed 102 times
-
Create a task or reminder
- 01:50
- Viewed 100 times
-
Task Module Overview
- 01:56
- Viewed 113 times
-
Manage Teams online meeting options
- 01:56
- Viewed 94 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 130 times
-
Create a reminder for yourself
- 01:59
- Viewed 103 times
-
Respond to a meeting
- 01:00
- Viewed 107 times
-
Create an appointment or meeting
- 01:44
- Viewed 109 times
-
Create different types of events
- 01:46
- Viewed 100 times
-
Edit and customize views
- 01:55
- Viewed 124 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 115 times
-
Search options
- 01:23
- Viewed 93 times
-
Sort and filter emails
- 02:51
- Viewed 103 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 152 times
-
The Bcc Field in Detail
- 01:53
- Viewed 100 times
-
Save and Print a Message
- 01:48
- Viewed 110 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 131 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 109 times
-
Process an incoming message
- 01:53
- Viewed 94 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 108 times
-
Organize into Folders
- 01:57
- Viewed 113 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 102 times
-
Create and add a signature to messages
- 01:26
- Viewed 110 times
-
Manage new message notifications
- 01:40
- Viewed 94 times
-
Change the default font of your emails
- 01:05
- Viewed 105 times
-
Manage Views
- 02:36
- Viewed 87 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 140 times
-
Explore the Interface
- 03:22
- Viewed 94 times
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Introduce the new version of Outlook
- 02:01
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Manage Storage Space
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Synchronize Your Teams and SharePoint Files on Your Computer
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Use Documents in a Synchronized Library Folder
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Make a File Request
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Restore Your OneDrive Space
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Find All Shares from the Same Person
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Objectifs :
This document aims to provide a comprehensive understanding of how to organize email messages in Outlook by using the conversation view feature. It will guide users on how to enable this feature, manage conversations, and enhance their email management experience.
Chapitres :
-
Introduction to Email Organization in Outlook
By default, email messages in your Inbox are organized by date. However, Outlook offers an alternative method to organize these messages by conversation. This feature allows users to group related emails together, making it easier to follow discussions and manage email threads. -
Enabling Conversation View
To enable conversation view, navigate to the View tab in Outlook. Here, you can select whether to display your messages as conversations. When you enable this mode, Outlook will prompt you to choose if you want to apply this setting to all mailboxes or just the current folder. -
Understanding Conversation Grouping
When conversation mode is activated, messages that share the same subject line are grouped together in the message list. Within each conversation, the messages are sorted with the most recent message appearing at the top. This means that when you receive a new message, the entire conversation will move to the top of your message list, ensuring that you see the latest updates first. -
Navigating Reduced Conversations
In conversation view, reduced conversations are indicated by an arrow pointing to the right. If a conversation has developed further, it will show an arrow pointing downwards. Clicking on these arrows allows you to expand or collapse the conversations. When expanded, the list displays not only the received items but also the messages you have sent, providing a complete view of the conversation. -
Benefits of Conversation View
Using conversation mode significantly reduces the number of emails visible in your mailbox, making it easier to read and manage emails from the same conversation. This streamlined view helps users focus on relevant discussions without being overwhelmed by individual email threads. -
Customizing Conversation Settings
You can further customize how conversations behave by clicking on the desired options in the Conversation Settings menu. This allows you to tailor the conversation view to better suit your email management preferences. -
Conclusion
In summary, organizing emails by conversation in Outlook enhances the user experience by grouping related messages together, simplifying navigation, and reducing clutter in the inbox. By enabling and customizing conversation view, users can improve their email management efficiency.
FAQ :
How can I organize my emails in Outlook?
You can organize your emails in Outlook by grouping them by date or by conversation. To do this, go to the View tab and select your preferred option.
What is conversation mode in Outlook?
Conversation mode is a feature in Outlook that groups related email messages together, allowing you to see all messages in a thread in one place, with the most recent message at the top.
How do I enable conversation mode for all mailboxes?
When you enable conversation mode, Outlook will ask if you want to apply this setting to all mailboxes or just the current folder. You can select your preference at that time.
What does the arrow in reduced conversations indicate?
The arrow pointing to the right indicates that there are additional messages in the conversation that can be expanded. An arrow pointing downwards shows that the conversation is expanded and can be collapsed.
Can I customize how conversations are displayed?
Yes, you can customize the conversation behavior by clicking on the options available in the Conversation Settings menu.
Quelques cas d'usages :
Managing Email Threads in a Corporate Environment
In a corporate setting, using conversation mode can help employees manage email threads more effectively. By grouping related messages, employees can quickly follow discussions without sifting through individual emails, improving communication efficiency.
Reducing Inbox Clutter
For professionals who receive a high volume of emails, enabling conversation mode can significantly reduce inbox clutter. This feature allows users to view fewer items at a glance, making it easier to prioritize and respond to important messages.
Tracking Project Discussions
When working on projects that involve multiple stakeholders, conversation mode helps keep all related communications organized. Users can easily access all messages related to a specific project, ensuring that no important information is overlooked.
Improving Email Response Times
By utilizing conversation mode, team members can quickly identify the latest updates in ongoing discussions, leading to faster response times and more efficient collaboration.
Glossaire :
Inbox
The main folder in an email application where incoming messages are stored.
Grouped
The organization of email messages based on specific criteria, such as date or conversation.
Conversation
A series of email messages that are related to the same subject or thread, allowing for easier tracking of discussions.
View tab
A section in the email application interface where users can adjust how their messages are displayed.
Conversation mode
A feature that organizes email messages by grouping related messages together, showing the most recent message at the top.
Message list
The area in the email application where all email messages are displayed.
Reduced conversations
A compact view of email threads that shows only the most recent message and an indicator for additional messages.
Conversation Settings menu
A menu that allows users to customize how conversations are displayed and managed in their email application.