Outlook - Create a task and create a recurring task Video
In this video, you will learn how to create a task and a recurring task using Microsoft 365. The video covers the steps to create a task, including setting the task name, adding details, setting start and due dates, and marking progress.
It also demonstrates how to create a recurring task that repeats on specific dates or with a specific delay.
This tutorial will help you stay organized and manage your tasks effectively in Microsoft 365.
- 2:30
- 3692 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3940 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 4216 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3655 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 4129 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 4105 times
-
Power BI - General Introduction
- 2:54
- Viewed 4969 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2905 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2687 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 9667 times
-
Change the default font for your emails
- 1:09
- Viewed 7510 times
-
Answering a scheduling poll
- 1:14
- Viewed 7133 times
-
Create a scheduling poll
- 4:12
- Viewed 5386 times
-
Saving a message
- 1:43
- Viewed 5272 times
-
Create and modify a group
- 2:19
- Viewed 5117 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4327 times
-
How do I block a sender?
- 1:01
- Viewed 4108 times
-
Tell me what you want to do
- 0:57
- Viewed 4094 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3968 times
-
Join a group
- 1:34
- Viewed 3912 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3894 times
-
Accessing applications from a group
- 1:59
- Viewed 3838 times
-
Organizing your messages using rules
- 2:54
- Viewed 3800 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3793 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3777 times
-
Presentation of the task module
- 3:31
- Viewed 3758 times
-
Creating a group
- 2:38
- Viewed 3748 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3746 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3744 times
-
Sending automatic replies
- 2:03
- Viewed 3710 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3687 times
-
Recover deleted items
- 1:43
- Viewed 3673 times
-
Introducing Outlook
- 0:50
- Viewed 3651 times
-
Process a received message
- 2:02
- Viewed 3643 times
-
Create a task from a message
- 2:14
- Viewed 3623 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3603 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3592 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3578 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3553 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3546 times
-
Create an e-mail message
- 2:46
- Viewed 3544 times
-
Respond to a meeting
- 0:48
- Viewed 3540 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3511 times
-
Creating a draft
- 1:24
- Viewed 3482 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3447 times
-
Calendar delegation
- 1:28
- Viewed 3432 times
-
Organizing in folders
- 2:36
- Viewed 3423 times
-
Schedule a meeting
- 1:50
- Viewed 3410 times
-
Using conversation mode
- 1:25
- Viewed 3402 times
-
Export contacts from Outlook
- 1:09
- Viewed 3385 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3382 times
-
Import contacts into Outlook
- 1:52
- Viewed 3374 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3365 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3341 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3326 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3325 times
-
Manage recurring appointments
- 2:12
- Viewed 3322 times
-
The Bcc field in detail
- 1:54
- Viewed 3294 times
-
Sharing the calendar
- 2:11
- Viewed 3294 times
-
Publish the calendar
- 1:20
- Viewed 3274 times
-
Manage displays
- 2:26
- Viewed 3265 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3263 times
-
Quickly sort emails
- 0:27
- Viewed 3259 times
-
Creating an e-mail template
- 1:16
- Viewed 3253 times
-
Display 3 time zones
- 0:37
- Viewed 3252 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3244 times
-
Using categories
- 2:15
- Viewed 3234 times
-
Ribbon preview
- 2:55
- Viewed 3224 times
-
Sorting & searching your mails
- 2:50
- Viewed 3223 times
-
Junk email
- 2:16
- Viewed 3213 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3210 times
-
Set or remove reminders
- 0:59
- Viewed 3209 times
-
Cleaning your inbox
- 2:39
- Viewed 3204 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3197 times
-
Clutter
- 1:31
- Viewed 3196 times
-
Assigning a task
- 1:13
- Viewed 3190 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3176 times
-
Identify meeting members
- 0:26
- Viewed 3173 times
-
Printing messages
- 1:10
- Viewed 3170 times
-
Conduct surveys
- 1:38
- Viewed 3165 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3152 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3120 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3077 times
-
Open a shared calendar
- 1:30
- Viewed 3073 times
-
Show other people's calendar
- 0:52
- Viewed 3063 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3048 times
-
Edit and customize views
- 1:24
- Viewed 3022 times
-
Having a conversation within a group
- 3:21
- Viewed 3010 times
-
Create and add a signature to messages
- 1:21
- Viewed 2980 times
-
Remove a member from a group
- 0:29
- Viewed 2979 times
-
Create an appointment
- 1:56
- Viewed 2952 times
-
Manage attachments
- 1:51
- Viewed 2905 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2895 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2857 times
-
Manage new message notifications
- 1:42
- Viewed 2828 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2810 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2773 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2763 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2751 times
-
General security practices in Outlook
- 1:03
- Viewed 2741 times
-
Improving email accessibility
- 1:33
- Viewed 2692 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2625 times
-
Add accessible tables and lists
- 0:49
- Viewed 2594 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2428 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1704 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 596 times
-
Task Module Overview
- 01:56
- Viewed 595 times
-
Recover deleted items
- 01:09
- Viewed 572 times
-
The Bcc Field in Detail
- 01:53
- Viewed 504 times
-
Create a reminder for yourself
- 01:59
- Viewed 462 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 460 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 449 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 448 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 447 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 408 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 402 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 380 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 380 times
-
Create and add a signature to messages
- 01:26
- Viewed 374 times
-
Manage new message notifications
- 01:40
- Viewed 372 times
-
Create different types of events
- 01:46
- Viewed 368 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 367 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 364 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 364 times
-
Create an appointment or meeting
- 01:44
- Viewed 360 times
-
Create a Meeting Poll
- 02:48
- Viewed 358 times
-
Block a sender
- 01:54
- Viewed 357 times
-
Process an incoming message
- 01:53
- Viewed 353 times
-
Sort and filter emails
- 02:51
- Viewed 346 times
-
Explore the Interface
- 03:22
- Viewed 340 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 340 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 338 times
-
Edit and customize views
- 01:55
- Viewed 334 times
-
Share a task list
- 03:10
- Viewed 333 times
-
Respond to a meeting
- 01:00
- Viewed 330 times
-
Create a task or reminder
- 01:50
- Viewed 326 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 323 times
-
Save and Print a Message
- 01:48
- Viewed 322 times
-
Create an Email Template
- 01:40
- Viewed 322 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 322 times
-
Add a third-party application
- 02:40
- Viewed 321 times
-
Manage Teams online meeting options
- 01:56
- Viewed 319 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 318 times
-
Organize into Folders
- 01:57
- Viewed 317 times
-
Create a task from a message
- 02:00
- Viewed 316 times
-
Change the default font of your emails
- 01:05
- Viewed 314 times
-
Manage Views
- 02:36
- Viewed 309 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 309 times
-
Open a Shared Calendar
- 01:29
- Viewed 306 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 302 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 300 times
-
Improve Email Accessibility
- 02:02
- Viewed 297 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 297 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 297 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 294 times
-
Use a Shared Mailbox
- 01:18
- Viewed 294 times
-
Share Your Calendar
- 01:54
- Viewed 293 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 292 times
-
Search options
- 01:23
- Viewed 291 times
-
Delay Email Delivery
- 01:10
- Viewed 290 times
-
Calendar Delegation Setup
- 01:21
- Viewed 287 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 284 times
-
Identify a fraudulent email
- 02:06
- Viewed 284 times
-
Automate Routine Actions
- 02:19
- Viewed 282 times
-
Share a document securely with Outlook
- 02:21
- Viewed 282 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 280 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 279 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 276 times
-
View Other Calendars
- 00:50
- Viewed 272 times
-
Use Categories
- 02:51
- Viewed 271 times
-
Use Conversation View
- 01:47
- Viewed 270 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 270 times
-
Translate Emails in Outlook
- 01:32
- Viewed 268 times
-
Clean Up Your Inbox
- 01:18
- Viewed 264 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 264 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 260 times
-
Display Three Time Zones
- 01:52
- Viewed 256 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 254 times
-
Protect an email by encrypting
- 01:10
- Viewed 253 times
-
Easily Sort Your Mails
- 01:38
- Viewed 249 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 243 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 242 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 242 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 231 times
-
Introduction to PowerBI
- 00:60
- Viewed 255 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 242 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 239 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 267 times
-
Introduction to Planner
- 00:56
- Viewed 250 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 288 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 252 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 363 times
-
Introduction to Sway
- 01:53
- Viewed 329 times
-
Introducing to Word
- 01:00
- Viewed 238 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 227 times
-
Create a call group
- 01:15
- Viewed 383 times
-
Use call delegation
- 01:07
- Viewed 193 times
-
Assign a delegate for your calls
- 01:08
- Viewed 351 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 196 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 198 times
-
Manage advanced call notifications
- 01:29
- Viewed 204 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 317 times
-
Block unwanted calls
- 01:24
- Viewed 233 times
-
Disable all call forwarding
- 01:09
- Viewed 217 times
-
Manage a call group in Teams
- 02:01
- Viewed 238 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 195 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 197 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 217 times
-
Manage voicemail messages
- 01:55
- Viewed 316 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 350 times
-
Customize your voicemail greeting
- 02:17
- Viewed 191 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 243 times
-
Manage simultaneous calls
- 01:52
- Viewed 217 times
-
Support third-party apps during calls
- 01:53
- Viewed 260 times
-
Add participants quickly and securely
- 01:37
- Viewed 205 times
-
Configure call privacy and security settings
- 02:51
- Viewed 201 times
-
Manage calls on hold
- 01:20
- Viewed 208 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 207 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 200 times
-
Action Function
- 04:18
- Viewed 202 times
-
Search Function
- 03:42
- Viewed 248 times
-
Date and Time Function
- 02:53
- Viewed 255 times
-
Logical Function
- 03:14
- Viewed 392 times
-
Text Function
- 03:25
- Viewed 260 times
-
Basic Function
- 02:35
- Viewed 220 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 262 times
-
Introduction to Power Fx
- 01:09
- Viewed 256 times
-
The New Calendar
- 03:14
- Viewed 432 times
-
Sections
- 02:34
- Viewed 231 times
-
Customizing Views
- 03:25
- Viewed 225 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 488 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 272 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 196 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 257 times
Objectifs :
This document aims to provide a comprehensive guide on how to create and manage tasks in Outlook, emphasizing the importance of organization and task tracking for productivity.
Chapitres :
-
Introduction to Task Management in Outlook
Managing multiple tasks effectively is crucial for maintaining productivity. Outlook offers a robust task management feature that allows users to create, organize, and track their tasks efficiently. -
Accessing the Task Module
To begin creating tasks, first access the task module in Outlook. This can typically be found in the navigation pane. Once there, you will see the option to create a new task. -
Creating a New Task
To create a task, click the 'New Task' button located in the ribbon. A new window will open where you can enter the task details: - **Subject**: Type the name of the task in the Subject box. For lengthy descriptions, use a concise subject and elaborate in the body. - **Start and Due Dates**: Set the expected start and due dates for the task. - **Progress Status**: Indicate the current state of progress, such as whether the task has started or is pending. - **Completion Percentage**: Optionally, fill in the percentage of completion. - **Priority**: Assign a priority level to the task. - **Reminders**: If you wish to receive a reminder, check the box and select the date and time. -
Adding Details and Indicators
In the body of the task, you can provide additional details. You can also categorize the task or mark it as high importance. This helps in prioritizing tasks effectively. -
Creating Recurring Tasks
If you have tasks that recur regularly, you can set them up as periodic tasks. To do this: 1. Click the 'Recurrence' button in the ribbon. 2. Choose the frequency: daily, weekly, monthly, or annually. 3. For example, if you need to write a report every week, select 'weekly' and choose the day (e.g., Friday). 4. Set the range of occurrence, such as 'No end date' for indefinite tasks. 5. Validate the task, which will now appear in your task list with a unique icon indicating it is recurring. -
Conclusion
By utilizing the task management features in Outlook, users can enhance their organizational skills and ensure that they stay on top of their responsibilities. The ability to create, categorize, and schedule tasks effectively contributes significantly to personal productivity.
FAQ :
How do I create a task in Outlook?
To create a task in Outlook, access the task module and click the 'New Task' button in the ribbon. Fill in the subject, details, due date, and other relevant information before saving.
What should I include in the body of a task?
In the body of the task, you can include detailed information about the task, such as instructions, notes, or any other relevant details that are too lengthy for the subject box.
Can I set reminders for my tasks?
Yes, you can set reminders for your tasks by selecting the reminder checkbox and choosing the date and time you want to be notified.
What is a recurring task in Outlook?
A recurring task is one that is scheduled to repeat at regular intervals, such as daily, weekly, or monthly. You can set this up using the 'Recurrence' button in the task creation window.
How do I manage the progress of a task?
You can manage the progress of a task by updating its state to reflect whether it is 'Not Started', 'In Progress', or 'Completed', and you can also indicate the percentage of completion.
Quelques cas d'usages :
Project Management
In project management, creating tasks in Outlook helps team members stay organized by assigning specific responsibilities, setting deadlines, and tracking progress on various project components.
Personal Task Management
Individuals can use Outlook to manage personal tasks, such as grocery shopping or household chores, by creating tasks with reminders to ensure they are completed on time.
Recurring Meetings and Reports
Professionals can set up recurring tasks for weekly meetings or monthly reports, ensuring that they are reminded to prepare and submit necessary documents on schedule.
Sales Follow-ups
Sales teams can create tasks for follow-up calls or emails to clients, setting reminders to ensure timely communication and improving customer relationship management.
Event Planning
Event planners can use Outlook tasks to manage various aspects of event organization, such as booking venues, sending invitations, and coordinating logistics, ensuring nothing is overlooked.
Glossaire :
Task Module
A section in Outlook where users can create, manage, and track tasks.
New Task Button
A button in the Outlook ribbon that allows users to create a new task.
Subject Box
A field where the name or title of the task is entered.
Due Date
The date by which a task must be completed.
Progress State
An indicator of how much of the task has been completed, such as 'Not Started', 'In Progress', or 'Completed'.
Priority
A setting that indicates the importance of a task, which can affect how it is managed.
Reminder
A notification set to alert the user about an upcoming task or deadline.
Recurring Task
A task that is scheduled to occur repeatedly at specified intervals, such as daily, weekly, or monthly.
Recurrence Button
A button in the Outlook ribbon that allows users to set up the frequency of a recurring task.
Range of Occurrence
The duration for which a recurring task will be active, which can be set to a specific end date or 'No end date'.