Outlook - Organizing in folders Video
In this video, you will learn how to organize your emails in Microsoft Outlook 2016 by creating folders.
The video covers the steps to create a new folder and how to move emails to specific folders.
This will help you keep your email inbox organized and easily find important messages.
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Tell me what you want to do
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Discovering the Outlook 2016 interface
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Join a group
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Create and modify a group
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Delay or schedule e-mail sending
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Introducing Outlook
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Organizing your messages using rules
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Creating a group
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Sending automatic replies
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Create a task and create a recurring task
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Translate your emails into Outlook
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Manage Your Working Time in MyAnalytics
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Insert elements into the mails (table, graphic, images)
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Attach a message, a contact, a file, or a task
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Respond to a meeting
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Creating a draft
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Calendar delegation
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Using conversation mode
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Schedule sending emails in Outlook
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Export contacts from Outlook
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Discover the new simplified ribbon
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Schedule a meeting
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Recover deleted items
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Create an e-mail message
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Import contacts into Outlook
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Fill in your work schedules in Outlook
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Dictate email messages in Outlook
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Manage recurring appointments
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Sharing the calendar
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Manage displays
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Display 3 time zones
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Temporarily turn off notifications
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Getting Started with Outlook Mobile App
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Ribbon preview
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Create a contact & add and use contacts
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Creating an e-mail template
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Request a read receipt or confirmation of delivery
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Quickly sort emails
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Clutter
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Publish the calendar
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Introducing Office 365 Groups
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The Bcc field in detail
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Using categories
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Junk email
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Set or remove reminders
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Presentation and discovery of contacts
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Printing messages
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Prevent recipients from forwarding emails
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Cleaning your inbox
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Sorting & searching your mails
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Conduct surveys
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Identify meeting members
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Create a contact group & Communicate through contact groups (distribution list)
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Assigning a task
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Using the Scheduling Assistant
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Custom your personal reminders and notifications
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Open a shared calendar
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Show other people's calendar
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How do I recognize a fraudulent email?
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Create and add a signature to messages
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Edit and customize views
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Make your Outlook signature accessible
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Prevent forwarding of a meeting
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Remove a member from a group
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Manage attachments
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Create an appointment
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How to protect an email by encryption?
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Go further with Outlook Mobile
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Having a conversation within a group
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Manage new message notifications
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Presentation and discovery of the calendar
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Create a meeting in the group calendar
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Improving email accessibility
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General security practices in Outlook
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Organize Your Messages with Rules
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Edit or delete an appointment, meeting or event
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Add and manage multiple accounts on Outlook
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Task Module Overview
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Recover deleted items
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Send an Email and Create a Draft in Outlook
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Grant delegate access in Microsoft 365 administration
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Save and Print a Message
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Presentation and introduction to the calendar
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Edit and customize views
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Organize into Folders
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Create different types of events
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Create and add a signature to messages
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Create an appointment or meeting
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Attach files efficiently in Outlook
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Introduce the new version of Outlook
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Sort and filter emails
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Respond to a meeting
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Create a reminder for yourself
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Use the Meeting Dashboard
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Create a task or reminder
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Manage new message notifications
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The Bcc Field in Detail
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Manage Teams online meeting options
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Set Your Work Hours in Outlook
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Explore the Interface
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Share a task list
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Change the default font of your emails
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Process an incoming message
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Search options
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Create a task from a message
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Manage Views
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Create your reservation page for appointment booking (Bookings)
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Respond to a Meeting Poll
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Block a sender
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Add a third-party application
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Use a Shared Mailbox
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Create an Email Template
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Send Emails on Behalf of Someone Else
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Create a Meeting Poll
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Clean Up Your Inbox
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Add Accessible Tables and Lists
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Share Your Calendar
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Open a Shared Calendar
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Calendar Delegation Setup
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Recall or replace an e-mail message
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Collaborate directly during an event with Microsoft Loop and Outlook
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Send a survey or questionnaire by email
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View Other Calendars
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Prevent the forwarding of an email
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Delay Email Delivery
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Prepare for Time Out of Office (Viva Insights)
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Send Automatic Out-of-Office Replies
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Translate Emails in Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Improve Email Accessibility
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Easily Sort Your Mails
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Use the Scheduling Assistant
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Share a document securely with Outlook
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Create and Manage Appointments in Delegated Calendars
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Automate Routine Actions
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Identify a fraudulent email
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Use Conversation View
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Make Your Outlook Signature Accessible
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Protect an email by encrypting
- 01:10
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Improve the Accessibility of Images in Emails
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- Viewed 59 times
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Prevent transfer for a meeting
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Streamline Note-Taking with OneNote and Outlook
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Use Categories
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Display Three Time Zones
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Mailbox Delegation Setup
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Respond to invitations as a delegate
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Provide an overview of best security practices in Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
- 01:30
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Add a third-party application
- 02:40
- Viewed 91 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 82 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Share a document securely with Outlook
- 02:21
- Viewed 68 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 65 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 90 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 87 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 92 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 76 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
-
Delay Email Delivery
- 01:10
- Viewed 77 times
-
Use Conversation View
- 01:47
- Viewed 62 times
-
Clean Up Your Inbox
- 01:18
- Viewed 84 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 313 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 68 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
- 01:56
- Viewed 152 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 132 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 143 times
-
Search options
- 01:23
- Viewed 120 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 143 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 127 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 111 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Explore the Interface
- 03:22
- Viewed 125 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 133 times
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Manage Storage Space
- 02:08
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Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
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Use Documents in a Synchronized Library Folder
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Make a File Request
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Restore Your OneDrive Space
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Find All Shares from the Same Person
- 01:08
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Objectifs :
This video aims to teach users how to effectively organize their messages by creating folders and subfolders, managing favorites for quick access, and automating message movement to enhance productivity.
Chapitres :
-
Introduction to Message Organization
In today's digital age, managing a large volume of messages can be overwhelming. This video provides a step-by-step guide on how to organize messages into folders and subfolders, making it easier to locate and manage communications. -
Creating a New Folder
To start organizing your messages, you can create a new folder within your inbox. Follow these steps: - Right-click on the inbox. - Select the option to create a new folder. - Type the desired name for your folder. - Press the Enter key to finalize the creation. Your new folder is now created, although it will initially be empty. -
Moving Messages into Folders
Once your folder is created, you can easily move messages into it. To do this: - Select one or more messages. - Drag and drop them into your new folder. This method allows for quick organization of your messages. -
Creating Subfolders
You can further organize your messages by creating subfolders. To create a subfolder: - Right-click on the folder you just created. - Choose the option to create a new folder. - Name the subfolder and press Enter. You can create multiple subfolders as needed. -
Using Favorites for Quick Access
To streamline your workflow, you can add frequently used folders to your favorites. Here’s how: - Right-click on the desired folder. - Select the option to show it in favorites. - Alternatively, drag and drop the folder directly into the favorites section. This provides faster access to your most important folders. -
Rearranging Folder Hierarchy
You can rearrange the order of your folders by dragging them to your preferred location. This allows you to customize the display order according to your needs. -
Automating Message Movement
To automate the movement of messages, follow these steps: - Select an item from the conversation. - In the ribbon, click on 'Move'. - Choose 'Always move messages in this conversation'. - In the window that opens, select an existing folder or create a new one. - Click 'Okay' to save your settings. This feature will automatically move future messages from the selected conversation to the designated folder. -
Managing Unread Messages
New messages will be moved directly to the specified folder, so they won't appear at the top of your message list. To manage unread messages: - Use the 'Unread Mail' folder in your favorites, which centralizes all new messages. - If the 'Unread Mail' folder is not visible, right-click on it, select 'New Search Folder', and then choose 'Unread Mail'. - Confirm your selection and add this folder to your favorites for easier access. -
Conclusion
By following these steps, you can effectively organize your messages into folders and subfolders, utilize favorites for quick access, and automate message management. This will enhance your productivity and make it easier to keep track of important communications.
FAQ :
How do I create a new folder in my inbox?
To create a new folder in your inbox, right-click on the inbox, select 'New Folder', type the desired name, and press the enter key.
Can I create subfolders?
Yes, you can create subfolders by right-clicking on an existing folder, selecting 'New Folder', naming it, and pressing enter.
How can I quickly access my most used folders?
You can add frequently used folders to your favorites by right-clicking on the folder and selecting 'Show in Favorites' or by dragging and dropping it into the favorites section.
What is the purpose of the unread mail folder?
The unread mail folder centralizes all new messages received across all folders, making it easier to find and manage unread emails.
How do I automatically move messages to a specific folder?
Select the item, click 'Move' in the ribbon, choose 'Always move messages in this conversation', select or create a folder, and click 'Okay' to save.
What should I do if I can't find my unread mail folder?
If you can't find your unread mail folder, right-click on the folder list, select 'New Search Folder', choose 'Unread Mail', and confirm. You can then add it to your favorites for easier access.
Quelques cas d'usages :
Organizing Client Emails
A project manager can create folders for different clients to organize all related emails. By using subfolders for specific projects, they can easily locate important communications and improve workflow efficiency.
Managing Team Communications
A team leader can set up a folder structure for various team projects, using favorites for quick access to the most active projects. This helps in keeping track of ongoing discussions and deadlines.
Streamlining Customer Support
A customer support representative can create folders for different types of inquiries (e.g., technical support, billing issues) and use the unread mail folder to prioritize new requests, ensuring timely responses.
Email Marketing Campaigns
A marketing professional can organize emails related to different campaigns in separate folders, using subfolders for each campaign phase. This organization aids in tracking progress and managing follow-ups effectively.
Personal Email Management
An individual can create folders for personal matters, such as travel plans, bills, and family communications. By using the favorites section, they can quickly access important information without sifting through all emails.
Glossaire :
Folder
A digital container used to organize and store messages or files within an email client or file management system.
Subfolder
A folder created within another folder to further categorize and organize content.
Drag and Drop
A common user interface action where a user selects an item and moves it to a different location by clicking and holding the mouse button while moving the item.
Favorites
A section in an email client where users can add frequently accessed folders for quicker access.
Ribbon
A user interface element in software applications that contains tabs with various tools and options for users to perform tasks.
Unread Mail Folder
A special folder that consolidates all new messages that have not yet been read, allowing users to easily find and manage them.
Search Folder
A virtual folder that displays a set of emails based on specific criteria, such as unread messages.