Outlook - Process a received message Video
In this video, you will learn how to process a received message using Microsoft 365. The video covers the steps to effectively manage and respond to messages in Teams, including changing the format, attaching files, and using emojis and stickers.
This tutorial will help you optimize your communication and collaboration within your team.
- 2:02
- 3742 views
-
Outlook - Creating an e-mail template
- 1:16
- Viewed 3303 times
-
Outlook - Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3865 times
-
Outlook - Saving a message
- 1:43
- Viewed 5359 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2942 times
-
Outlook - Organizing in folders
- 2:36
- Viewed 3493 times
-
Outlook - Using conversation mode
- 1:25
- Viewed 3448 times
-
Outlook - The Bcc field in detail
- 1:54
- Viewed 3365 times
-
Outlook - Using categories
- 2:15
- Viewed 3281 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 10035 times
-
Change the default font for your emails
- 1:09
- Viewed 7803 times
-
Answering a scheduling poll
- 1:14
- Viewed 7190 times
-
Create a scheduling poll
- 4:12
- Viewed 5529 times
-
Create and modify a group
- 2:19
- Viewed 5450 times
-
Saving a message
- 1:43
- Viewed 5359 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4367 times
-
How do I block a sender?
- 1:01
- Viewed 4250 times
-
Tell me what you want to do
- 0:57
- Viewed 4175 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 4073 times
-
Join a group
- 1:34
- Viewed 4004 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3939 times
-
Accessing applications from a group
- 1:59
- Viewed 3914 times
-
Organizing your messages using rules
- 2:54
- Viewed 3897 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3888 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3865 times
-
Creating a group
- 2:38
- Viewed 3840 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3836 times
-
Presentation of the task module
- 3:31
- Viewed 3830 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3825 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3817 times
-
Recover deleted items
- 1:43
- Viewed 3793 times
-
Sending automatic replies
- 2:03
- Viewed 3780 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3768 times
-
Create a task from a message
- 2:14
- Viewed 3687 times
-
Introducing Outlook
- 0:50
- Viewed 3686 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3652 times
-
Create an e-mail message
- 2:46
- Viewed 3650 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3649 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3629 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3623 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3611 times
-
Respond to a meeting
- 0:48
- Viewed 3606 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3573 times
-
Creating a draft
- 1:24
- Viewed 3536 times
-
Organizing in folders
- 2:36
- Viewed 3493 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3491 times
-
Schedule a meeting
- 1:50
- Viewed 3473 times
-
Calendar delegation
- 1:28
- Viewed 3472 times
-
Using conversation mode
- 1:25
- Viewed 3448 times
-
Export contacts from Outlook
- 1:09
- Viewed 3424 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3424 times
-
Import contacts into Outlook
- 1:52
- Viewed 3414 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3405 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3393 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3370 times
-
The Bcc field in detail
- 1:54
- Viewed 3365 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3362 times
-
Manage recurring appointments
- 2:12
- Viewed 3354 times
-
Sharing the calendar
- 2:11
- Viewed 3345 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3318 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3317 times
-
Publish the calendar
- 1:20
- Viewed 3313 times
-
Quickly sort emails
- 0:27
- Viewed 3310 times
-
Manage displays
- 2:26
- Viewed 3303 times
-
Creating an e-mail template
- 1:16
- Viewed 3303 times
-
Display 3 time zones
- 0:37
- Viewed 3299 times
-
Ribbon preview
- 2:55
- Viewed 3283 times
-
Using categories
- 2:15
- Viewed 3281 times
-
Sorting & searching your mails
- 2:50
- Viewed 3272 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3269 times
-
Junk email
- 2:16
- Viewed 3262 times
-
Cleaning your inbox
- 2:39
- Viewed 3259 times
-
Set or remove reminders
- 0:59
- Viewed 3250 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3250 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3247 times
-
Clutter
- 1:31
- Viewed 3235 times
-
Assigning a task
- 1:13
- Viewed 3235 times
-
Printing messages
- 1:10
- Viewed 3225 times
-
Identify meeting members
- 0:26
- Viewed 3225 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3206 times
-
Conduct surveys
- 1:38
- Viewed 3200 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3172 times
-
Open a shared calendar
- 1:30
- Viewed 3123 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3120 times
-
Show other people's calendar
- 0:52
- Viewed 3115 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3098 times
-
Having a conversation within a group
- 3:21
- Viewed 3093 times
-
Edit and customize views
- 1:24
- Viewed 3067 times
-
Remove a member from a group
- 0:29
- Viewed 3026 times
-
Create and add a signature to messages
- 1:21
- Viewed 3012 times
-
Create an appointment
- 1:56
- Viewed 3001 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2961 times
-
Manage attachments
- 1:51
- Viewed 2942 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2924 times
-
Manage new message notifications
- 1:42
- Viewed 2866 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2841 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2807 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2795 times
-
General security practices in Outlook
- 1:03
- Viewed 2790 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2784 times
-
Improving email accessibility
- 1:33
- Viewed 2738 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2663 times
-
Add accessible tables and lists
- 0:49
- Viewed 2631 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2460 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1775 times
-
Task Module Overview
- 01:56
- Viewed 656 times
-
Recover deleted items
- 01:09
- Viewed 642 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 616 times
-
The Bcc Field in Detail
- 01:53
- Viewed 544 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 519 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 504 times
-
Create a reminder for yourself
- 01:59
- Viewed 495 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 482 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 481 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 433 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 424 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 413 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 407 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 401 times
-
Create and add a signature to messages
- 01:26
- Viewed 400 times
-
Block a sender
- 01:54
- Viewed 393 times
-
Manage new message notifications
- 01:40
- Viewed 392 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 389 times
-
Create an appointment or meeting
- 01:44
- Viewed 387 times
-
Create different types of events
- 01:46
- Viewed 386 times
-
Create a Meeting Poll
- 02:48
- Viewed 385 times
-
Process an incoming message
- 01:53
- Viewed 380 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 378 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 371 times
-
Explore the Interface
- 03:22
- Viewed 366 times
-
Sort and filter emails
- 02:51
- Viewed 361 times
-
Edit and customize views
- 01:55
- Viewed 360 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 353 times
-
Respond to a meeting
- 01:00
- Viewed 353 times
-
Share a task list
- 03:10
- Viewed 352 times
-
Manage Teams online meeting options
- 01:56
- Viewed 346 times
-
Create a task or reminder
- 01:50
- Viewed 345 times
-
Create an Email Template
- 01:40
- Viewed 344 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 343 times
-
Add a third-party application
- 02:40
- Viewed 341 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 339 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 338 times
-
Save and Print a Message
- 01:48
- Viewed 338 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 335 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 335 times
-
Organize into Folders
- 01:57
- Viewed 334 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 334 times
-
Change the default font of your emails
- 01:05
- Viewed 333 times
-
Manage Views
- 02:36
- Viewed 332 times
-
Create a task from a message
- 02:00
- Viewed 330 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 328 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 325 times
-
Open a Shared Calendar
- 01:29
- Viewed 325 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 322 times
-
Calendar Delegation Setup
- 01:21
- Viewed 320 times
-
Share a document securely with Outlook
- 02:21
- Viewed 318 times
-
Delay Email Delivery
- 01:10
- Viewed 316 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 316 times
-
Identify a fraudulent email
- 02:06
- Viewed 316 times
-
Share Your Calendar
- 01:54
- Viewed 315 times
-
Improve Email Accessibility
- 02:02
- Viewed 313 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 311 times
-
Use a Shared Mailbox
- 01:18
- Viewed 311 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 306 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 305 times
-
Search options
- 01:23
- Viewed 301 times
-
Translate Emails in Outlook
- 01:32
- Viewed 300 times
-
Automate Routine Actions
- 02:19
- Viewed 298 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 296 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 295 times
-
View Other Calendars
- 00:50
- Viewed 292 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 291 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 288 times
-
Use Categories
- 02:51
- Viewed 287 times
-
Use Conversation View
- 01:47
- Viewed 285 times
-
Clean Up Your Inbox
- 01:18
- Viewed 280 times
-
Display Three Time Zones
- 01:52
- Viewed 278 times
-
Protect an email by encrypting
- 01:10
- Viewed 273 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 272 times
-
Easily Sort Your Mails
- 01:38
- Viewed 267 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 266 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 260 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 249 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 6 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 8 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 5 times
-
Relevant views to highlight your information
- 01:52
- Viewed 11 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 7 times
-
A well-structured form for easy entry
- 01:17
- Viewed 7 times
-
The right column type for each data set
- 02:35
- Viewed 7 times
-
Custom columns to match your needs
- 02:09
- Viewed 7 times
-
Smooth updates and management for any list
- 01:06
- Viewed 7 times
-
Simple ways to add data to your list
- 01:06
- Viewed 7 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 6 times
-
A fully custom list built from scratch
- 01:34
- Viewed 7 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 6 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 10 times
-
The essentials of the Lists interface
- 02:01
- Viewed 7 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 7 times
-
Introduction to PowerBI
- 00:60
- Viewed 280 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 257 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 290 times
-
Introduction to Planner
- 00:56
- Viewed 268 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 405 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 276 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 414 times
-
Introduction to Sway
- 01:53
- Viewed 351 times
-
Introducing to Word
- 01:00
- Viewed 254 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 243 times
-
Create a call group
- 01:15
- Viewed 442 times
-
Use call delegation
- 01:07
- Viewed 210 times
-
Assign a delegate for your calls
- 01:08
- Viewed 409 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 215 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 215 times
-
Manage advanced call notifications
- 01:29
- Viewed 226 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 361 times
-
Block unwanted calls
- 01:24
- Viewed 258 times
-
Disable all call forwarding
- 01:09
- Viewed 237 times
-
Manage a call group in Teams
- 02:01
- Viewed 257 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 210 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 215 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 233 times
-
Manage voicemail messages
- 01:55
- Viewed 366 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 401 times
-
Customize your voicemail greeting
- 02:17
- Viewed 210 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 275 times
-
Manage simultaneous calls
- 01:52
- Viewed 239 times
-
Support third-party apps during calls
- 01:53
- Viewed 334 times
-
Add participants quickly and securely
- 01:37
- Viewed 222 times
-
Configure call privacy and security settings
- 02:51
- Viewed 225 times
-
Manage calls on hold
- 01:20
- Viewed 223 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 230 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 217 times
-
Action Function
- 04:18
- Viewed 218 times
-
Search Function
- 03:42
- Viewed 266 times
-
Date and Time Function
- 02:53
- Viewed 286 times
-
Logical Function
- 03:14
- Viewed 447 times
-
Text Function
- 03:25
- Viewed 278 times
-
Basic Function
- 02:35
- Viewed 235 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 278 times
-
Introduction to Power Fx
- 01:09
- Viewed 279 times
-
The New Calendar
- 03:14
- Viewed 484 times
-
Sections
- 02:34
- Viewed 250 times
-
Customizing Views
- 03:25
- Viewed 240 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 548 times
Objectifs :
This document aims to provide a comprehensive overview of the various options available for responding to or forwarding messages in an email application, specifically focusing on the functionalities of replying, replying all, forwarding, and organizing meetings based on received emails.
Chapitres :
-
Introduction to Email Response Options
In today's digital communication landscape, managing email effectively is crucial. This section outlines the different methods available for responding to messages, ensuring that users can communicate efficiently and appropriately. -
Replying to Messages
When you receive a message, you have the option to reply directly to the sender. By selecting the 'Reply' option in the reading pane, the sender's email address is automatically populated in the 'To' field, allowing for a seamless response. -
Using Reply All
The 'Reply All' command is useful when you want to respond to the original sender and all other recipients of the message. This command automatically includes the sender and all other recipients in the 'To' field, ensuring that everyone is kept in the loop. -
Forwarding Messages
When forwarding a message, the 'To', 'Cc', and 'Bcc' fields are initially empty. You must manually enter at least one recipient in the 'To' field. To forward multiple messages simultaneously, hold down the Control key while selecting each message and then click 'Forward' in the ribbon. Each selected message will be attached to a new email. -
Attachments in Replies and Forwards
It's important to note that when you reply to a message, any attachments from the original email are not included. In contrast, when forwarding a message, any attachments from the original email will be included in the forwarded message. -
Instant Messaging as a Response
For a more immediate response, you can use instant messaging by clicking the 'IM' button. This action opens Skype for Business, allowing you to engage in a linked conversation, which can help reduce the volume of emails and facilitate quicker discussions. -
Organizing Meetings from Emails
If a received message necessitates organizing a meeting, you can initiate this process directly from the email. By clicking the appropriate button, Outlook will open a window for meeting organization, pre-filling participant details based on the email's recipients. You will need to provide additional details such as location, date, and time before sending out the invitation. -
Conclusion
Understanding the various options for responding to and managing emails is essential for effective communication. By utilizing the reply, reply all, and forward functions, as well as instant messaging and meeting organization features, users can enhance their email management skills and improve their responsiveness in professional settings.
FAQ :
What happens when I click 'Reply' to an email?
When you click 'Reply', the sender's email address is automatically added to the 'To' field, allowing you to respond directly to them.
What is the difference between 'Reply' and 'Reply All'?
'Reply' sends your response only to the original sender, while 'Reply All' sends your response to the sender and all other recipients of the email.
How do I forward an email?
To forward an email, click the 'Forward' button. You will need to enter at least one recipient in the 'To' field, as the 'Cc' and 'Bcc' fields will be empty.
Are attachments included when I reply to an email?
No, attachments are not included when you reply to an email. If you want to send the same attachments, you will need to attach them manually.
What is the purpose of using Instant Messaging instead of email?
Using Instant Messaging, such as Skype for Business, allows for real-time communication, which can be more efficient for quick discussions and can reduce the number of emails.
How can I schedule a meeting from an email?
You can schedule a meeting by clicking the appropriate button in the email. Outlook will open a window for you to fill in the meeting details and invite all email recipients as participants.
Quelques cas d'usages :
Responding to Client Inquiries
When a client sends an inquiry via email, you can use the 'Reply' function to respond directly, ensuring that the client receives your answer promptly. This is essential for maintaining good client relations.
Team Collaboration
Using 'Reply All' in team emails ensures that all team members are kept in the loop regarding project updates or decisions, fostering better communication and collaboration.
Forwarding Important Information
When you receive important information that needs to be shared with colleagues, you can use the 'Forward' function to send the email along with any attachments, ensuring everyone has access to the same information.
Reducing Email Clutter with Instant Messaging
Instead of replying to multiple emails, you can use Instant Messaging to discuss topics in real-time, which can help reduce email clutter and improve response times.
Organizing Meetings Efficiently
When an email indicates the need for a meeting, you can quickly schedule it using the meeting organization feature in Outlook, ensuring that all relevant participants are invited and informed.
Glossaire :
Reply
A function that allows you to respond directly to the sender of a message. The sender's email address is automatically added to the 'To' field.
Reply All
A function that allows you to respond to the original sender and all other recipients of the message. The 'To' field includes the sender and all other recipients.
Forward
A function that allows you to send a received message to new recipients. The 'To', 'Cc', and 'Bcc' fields are empty, and you must manually enter at least one recipient in the 'To' field.
Cc
Stands for 'Carbon Copy'. It allows you to send a copy of the email to additional recipients, who are visible to all other recipients.
Bcc
Stands for 'Blind Carbon Copy'. It allows you to send a copy of the email to additional recipients without revealing their email addresses to other recipients.
Attachments
Files that are sent along with an email message. When forwarding a message, attachments are included, but they are not included when simply replying.
Instant Messaging (IM)
A real-time communication method that allows users to send messages instantly. In this context, it refers to using Skype for Business to respond to a message.
Skype for Business
A communication platform that provides instant messaging, video conferencing, and online meetings, allowing users to connect in real-time.
Meeting Organization
The process of scheduling a meeting, which can be initiated from an email. Outlook provides a window to fill in meeting details and invite participants.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise