Outlook - Ribbon preview Video
In this video, you will learn about the ribbon preview feature in Microsoft 365. The ribbon preview allows you to access and preview different tools and options in the Office apps like Word, Excel, and PowerPoint.
This feature helps you be more efficient and productive by giving you a quick glimpse of the available features without having to navigate through multiple menus.
By using the ribbon preview, you can easily find and use the tools you need, saving you time and effort.
This tutorial will guide you through the steps to use the ribbon preview effectively, enhancing your experience with Microsoft 365.
- 2:55
- 3283 views
-
Outlook - Discovering the Outlook 2016 interface
- 2:54
- Viewed 3939 times
-
Outlook - Manage displays
- 2:26
- Viewed 3303 times
-
Outlook - Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3865 times
-
Outlook - Process a received message
- 2:02
- Viewed 3743 times
-
Outlook - Sending automatic replies
- 2:03
- Viewed 3780 times
-
Outlook - Creating an e-mail template
- 1:16
- Viewed 3303 times
-
Outlook - Saving a message
- 1:43
- Viewed 5359 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2942 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 10035 times
-
Change the default font for your emails
- 1:09
- Viewed 7803 times
-
Answering a scheduling poll
- 1:14
- Viewed 7190 times
-
Create a scheduling poll
- 4:12
- Viewed 5529 times
-
Create and modify a group
- 2:19
- Viewed 5450 times
-
Saving a message
- 1:43
- Viewed 5359 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4367 times
-
How do I block a sender?
- 1:01
- Viewed 4250 times
-
Tell me what you want to do
- 0:57
- Viewed 4175 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 4073 times
-
Join a group
- 1:34
- Viewed 4004 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3939 times
-
Accessing applications from a group
- 1:59
- Viewed 3914 times
-
Organizing your messages using rules
- 2:54
- Viewed 3897 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3888 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3865 times
-
Creating a group
- 2:38
- Viewed 3840 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3836 times
-
Presentation of the task module
- 3:31
- Viewed 3830 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3825 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3817 times
-
Recover deleted items
- 1:43
- Viewed 3793 times
-
Sending automatic replies
- 2:03
- Viewed 3780 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3768 times
-
Process a received message
- 2:02
- Viewed 3743 times
-
Create a task from a message
- 2:14
- Viewed 3687 times
-
Introducing Outlook
- 0:50
- Viewed 3686 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3652 times
-
Create an e-mail message
- 2:46
- Viewed 3650 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3649 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3629 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3623 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3611 times
-
Respond to a meeting
- 0:48
- Viewed 3606 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3573 times
-
Creating a draft
- 1:24
- Viewed 3536 times
-
Organizing in folders
- 2:36
- Viewed 3493 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3491 times
-
Schedule a meeting
- 1:50
- Viewed 3473 times
-
Calendar delegation
- 1:28
- Viewed 3472 times
-
Using conversation mode
- 1:25
- Viewed 3448 times
-
Export contacts from Outlook
- 1:09
- Viewed 3424 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3424 times
-
Import contacts into Outlook
- 1:52
- Viewed 3414 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3405 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3394 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3370 times
-
The Bcc field in detail
- 1:54
- Viewed 3365 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3362 times
-
Manage recurring appointments
- 2:12
- Viewed 3354 times
-
Sharing the calendar
- 2:11
- Viewed 3345 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3318 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3317 times
-
Publish the calendar
- 1:20
- Viewed 3313 times
-
Quickly sort emails
- 0:27
- Viewed 3310 times
-
Manage displays
- 2:26
- Viewed 3303 times
-
Creating an e-mail template
- 1:16
- Viewed 3303 times
-
Display 3 time zones
- 0:37
- Viewed 3299 times
-
Using categories
- 2:15
- Viewed 3281 times
-
Sorting & searching your mails
- 2:50
- Viewed 3272 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3269 times
-
Junk email
- 2:16
- Viewed 3262 times
-
Cleaning your inbox
- 2:39
- Viewed 3259 times
-
Set or remove reminders
- 0:59
- Viewed 3250 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3250 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3247 times
-
Clutter
- 1:31
- Viewed 3235 times
-
Assigning a task
- 1:13
- Viewed 3235 times
-
Printing messages
- 1:10
- Viewed 3225 times
-
Identify meeting members
- 0:26
- Viewed 3225 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3206 times
-
Conduct surveys
- 1:38
- Viewed 3200 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3172 times
-
Open a shared calendar
- 1:30
- Viewed 3123 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3120 times
-
Show other people's calendar
- 0:52
- Viewed 3115 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3098 times
-
Having a conversation within a group
- 3:21
- Viewed 3093 times
-
Edit and customize views
- 1:24
- Viewed 3067 times
-
Remove a member from a group
- 0:29
- Viewed 3026 times
-
Create and add a signature to messages
- 1:21
- Viewed 3012 times
-
Create an appointment
- 1:56
- Viewed 3001 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2961 times
-
Manage attachments
- 1:51
- Viewed 2942 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2925 times
-
Manage new message notifications
- 1:42
- Viewed 2866 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2841 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2807 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2795 times
-
General security practices in Outlook
- 1:03
- Viewed 2790 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2784 times
-
Improving email accessibility
- 1:33
- Viewed 2738 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2663 times
-
Add accessible tables and lists
- 0:49
- Viewed 2631 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2460 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1775 times
-
Task Module Overview
- 01:56
- Viewed 656 times
-
Recover deleted items
- 01:09
- Viewed 642 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 617 times
-
The Bcc Field in Detail
- 01:53
- Viewed 544 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 519 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 504 times
-
Create a reminder for yourself
- 01:59
- Viewed 495 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 482 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 481 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 433 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 424 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 413 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 407 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 401 times
-
Create and add a signature to messages
- 01:26
- Viewed 400 times
-
Block a sender
- 01:54
- Viewed 393 times
-
Manage new message notifications
- 01:40
- Viewed 392 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 389 times
-
Create an appointment or meeting
- 01:44
- Viewed 387 times
-
Create different types of events
- 01:46
- Viewed 386 times
-
Create a Meeting Poll
- 02:48
- Viewed 385 times
-
Process an incoming message
- 01:53
- Viewed 380 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 378 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 371 times
-
Explore the Interface
- 03:22
- Viewed 366 times
-
Sort and filter emails
- 02:51
- Viewed 361 times
-
Edit and customize views
- 01:55
- Viewed 360 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 353 times
-
Respond to a meeting
- 01:00
- Viewed 353 times
-
Share a task list
- 03:10
- Viewed 352 times
-
Manage Teams online meeting options
- 01:56
- Viewed 346 times
-
Create a task or reminder
- 01:50
- Viewed 345 times
-
Create an Email Template
- 01:40
- Viewed 344 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 343 times
-
Add a third-party application
- 02:40
- Viewed 341 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 339 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 338 times
-
Save and Print a Message
- 01:48
- Viewed 338 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 335 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 335 times
-
Organize into Folders
- 01:57
- Viewed 334 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 334 times
-
Change the default font of your emails
- 01:05
- Viewed 333 times
-
Manage Views
- 02:36
- Viewed 332 times
-
Create a task from a message
- 02:00
- Viewed 330 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 328 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 325 times
-
Open a Shared Calendar
- 01:29
- Viewed 325 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 322 times
-
Calendar Delegation Setup
- 01:21
- Viewed 320 times
-
Share a document securely with Outlook
- 02:21
- Viewed 318 times
-
Delay Email Delivery
- 01:10
- Viewed 316 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 316 times
-
Identify a fraudulent email
- 02:06
- Viewed 316 times
-
Share Your Calendar
- 01:54
- Viewed 315 times
-
Improve Email Accessibility
- 02:02
- Viewed 313 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 311 times
-
Use a Shared Mailbox
- 01:18
- Viewed 311 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 306 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 305 times
-
Search options
- 01:23
- Viewed 301 times
-
Translate Emails in Outlook
- 01:32
- Viewed 300 times
-
Automate Routine Actions
- 02:19
- Viewed 298 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 296 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 295 times
-
View Other Calendars
- 00:50
- Viewed 292 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 291 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 288 times
-
Use Categories
- 02:51
- Viewed 287 times
-
Use Conversation View
- 01:47
- Viewed 285 times
-
Clean Up Your Inbox
- 01:18
- Viewed 280 times
-
Display Three Time Zones
- 01:52
- Viewed 279 times
-
Protect an email by encrypting
- 01:10
- Viewed 273 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 272 times
-
Easily Sort Your Mails
- 01:38
- Viewed 267 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 266 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 260 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 249 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 6 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 8 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 5 times
-
Relevant views to highlight your information
- 01:52
- Viewed 11 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 7 times
-
A well-structured form for easy entry
- 01:17
- Viewed 7 times
-
The right column type for each data set
- 02:35
- Viewed 7 times
-
Custom columns to match your needs
- 02:09
- Viewed 7 times
-
Smooth updates and management for any list
- 01:06
- Viewed 7 times
-
Simple ways to add data to your list
- 01:06
- Viewed 7 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 6 times
-
A fully custom list built from scratch
- 01:34
- Viewed 7 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 6 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 10 times
-
The essentials of the Lists interface
- 02:01
- Viewed 7 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 7 times
-
Introduction to PowerBI
- 00:60
- Viewed 280 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 265 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 257 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 290 times
-
Introduction to Planner
- 00:56
- Viewed 268 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 405 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 276 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 414 times
-
Introduction to Sway
- 01:53
- Viewed 351 times
-
Introducing to Word
- 01:00
- Viewed 254 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 243 times
-
Create a call group
- 01:15
- Viewed 442 times
-
Use call delegation
- 01:07
- Viewed 210 times
-
Assign a delegate for your calls
- 01:08
- Viewed 409 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 215 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 215 times
-
Manage advanced call notifications
- 01:29
- Viewed 226 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 361 times
-
Block unwanted calls
- 01:24
- Viewed 258 times
-
Disable all call forwarding
- 01:09
- Viewed 237 times
-
Manage a call group in Teams
- 02:01
- Viewed 257 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 210 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 215 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 233 times
-
Manage voicemail messages
- 01:55
- Viewed 366 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 401 times
-
Customize your voicemail greeting
- 02:17
- Viewed 210 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 275 times
-
Manage simultaneous calls
- 01:52
- Viewed 239 times
-
Support third-party apps during calls
- 01:53
- Viewed 334 times
-
Add participants quickly and securely
- 01:37
- Viewed 222 times
-
Configure call privacy and security settings
- 02:51
- Viewed 225 times
-
Manage calls on hold
- 01:20
- Viewed 223 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 230 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 217 times
-
Action Function
- 04:18
- Viewed 218 times
-
Search Function
- 03:42
- Viewed 266 times
-
Date and Time Function
- 02:53
- Viewed 287 times
-
Logical Function
- 03:14
- Viewed 447 times
-
Text Function
- 03:25
- Viewed 278 times
-
Basic Function
- 02:35
- Viewed 235 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 278 times
-
Introduction to Power Fx
- 01:09
- Viewed 279 times
-
The New Calendar
- 03:14
- Viewed 484 times
-
Sections
- 02:34
- Viewed 250 times
-
Customizing Views
- 03:25
- Viewed 240 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 548 times
Objectifs :
This document aims to provide a comprehensive overview of the Outlook ribbon, detailing its structure, functionality, and customization options to enhance user experience and efficiency in managing emails and calendar events.
Chapitres :
-
Introduction to the Outlook Ribbon
The Outlook ribbon is a powerful interface element that allows users to perform various actions efficiently. It consists of several tabs that provide access to main commands organized into control groups, such as the delete command group and the respond group, which consolidates all options for replying to emails. -
Main Tabs in Outlook
Outlook features four primary tabs that facilitate content management: - **Home Tab**: Contains commonly used commands and changes based on the module you are in. For instance, in the mail module, you can create a new message, while in the calendar module, you can create a new meeting. - **Send/Receive Tab**: Groups tools related to sending and receiving messages, including download preferences. - **Folder Tab**: Allows actions on the selected folder, manages archive settings, and displays folder properties. - **View Tab**: Enables customization of your workspace, such as choosing to display the reading pane at the bottom. - **File Tab**: A special tab that provides account information, mailbox size, import/export functions, and options for customizing the application. -
Customizing the Ribbon
To save space, users can reduce the ribbon by clicking a small arrow, which hides the commands while keeping the tabs visible. Additional display options are available by clicking an icon, allowing users to choose between hiding the ribbon completely or displaying tabs and commands at all times. Pop-up tabs may appear based on user actions, providing contextual tools, such as the compose tools tab when replying to a message. -
Accessing Additional Options
Users can access further features by clicking on icons at the bottom of command groups, such as managing quick steps. Hovering over buttons reveals tooltips that provide information about commands and associated keyboard shortcuts, enhancing usability. -
Customizing Your Ribbon
To customize the ribbon, navigate to the File tab and select Options. On the Customize Ribbon page, users can choose which commands to display in the tabs, tailoring the interface to their preferences and improving workflow efficiency. -
Conclusion
Understanding the structure and functionality of the Outlook ribbon is essential for effective email and calendar management. By utilizing the main tabs, customizing the ribbon, and accessing additional options, users can enhance their productivity and streamline their workflow in Outlook.
FAQ :
What is the purpose of the ribbon in Outlook?
The ribbon in Outlook serves as a user interface element that organizes commands into tabs and control groups, allowing users to easily access and perform various actions related to their emails, calendar, and other features.
How can I customize the ribbon in Outlook?
To customize the ribbon in Outlook, go to the File tab, select Options, and then navigate to the Customize Ribbon page. Here, you can choose which commands to display or hide in the tabs.
What are contextual tabs in Outlook?
Contextual tabs are temporary tabs that appear in the ribbon based on the user's actions, providing relevant tools and options for specific tasks, such as composing a reply to an email.
How do I access the Send/Receive tools in Outlook?
The Send/Receive tools can be accessed through the Send/Receive tab in the ribbon, which groups all the tools related to sending and receiving messages.
What is the function of the File tab in Outlook?
The File tab in Outlook provides access to account information, mailbox size, import/export functions, and options for customizing the application.
Can I hide the ribbon in Outlook?
Yes, you can hide the ribbon in Outlook by clicking on the small arrow at the top of the window. This will display only the tabs, and you can click on a tab to show the commands again.
Quelques cas d'usages :
Managing Emails Efficiently
Using the ribbon in Outlook, users can quickly access the 'Delete' command group to manage their inbox by removing unwanted emails, thus improving email organization and efficiency.
Scheduling Meetings
In the Calendar Module, users can utilize the ribbon to create new meetings easily, ensuring effective time management and coordination with colleagues.
Customizing Workspace
By using the View tab, users can customize their workspace layout, such as adjusting the reading pane's position, which can enhance their productivity while managing emails.
Quick Access to Tools
Contextual tabs that appear when replying to messages provide quick access to compose tools, allowing users to respond to emails more efficiently.
Importing and Exporting Data
The File tab's import and export functions enable users to transfer data between Outlook and other applications, facilitating data management and backup.
Glossaire :
Ribbon
A user interface element in Microsoft Outlook that contains tabs and commands for performing various actions.
Tabs
Sections within the ribbon that group related commands, such as 'Home', 'Send/Receive', 'Folder', 'View', and 'File'.
Control Groups
Clusters of related commands within a tab in the ribbon, such as the 'Delete' command group or the 'Respond' group.
Mail Module
The section of Outlook where users can manage their emails, including composing new messages.
Calendar Module
The section of Outlook dedicated to managing calendar events, such as creating new meetings.
Send/Receive Tab
A tab in the ribbon that contains tools related to sending and receiving messages and managing download preferences.
Folder Tab
A tab that allows users to perform actions on selected folders, manage archive settings, and view properties.
View Tab
A tab that enables users to customize their workspace, including the arrangement of the reading pane.
File Tab
A special tab that provides information about the user's account, mailbox size, import/export functions, and application customization options.
Contextual Tabs
Temporary tabs that appear based on user actions, providing relevant tools for specific tasks, such as replying to a message.
Tool Tip
A small pop-up that appears when hovering over a button, providing information about the command and its keyboard shortcut.
Customize Ribbon
The process of selecting which commands to display in the ribbon tabs through the options available in the File tab.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise