OneDrive - Best Security Practices on OneDrive Tutorial

Discover essential security practices for your OneDrive in our latest video, "Best Security Practices on OneDrive." Learn how to safely share documents and manage access permissions effectively while collaborating with teams. Don't leave your data at risk—watch now to secure your OneDrive experience! #onedrive #intermediate #security

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Available in Microsoft365

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designed for storing and organising your professional documents.

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This personal storage space can be occasionally

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used to share documents with other collaborators,

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whether internal or external, to your company.

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You are responsible for the data you store in your onedrive space

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and also for how you share that data.

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Here are some best security practises to get started.

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Sharing your files from Onedrive is tempting as it reduces email

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exchanges and allows multiple people to work on the same document.

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However, make sure to give access to your documents only when it is truly necessary,

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and grant the right permissions to the right people.

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If you need to co edit a document or frequently work in teams on your files,

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prefer using teams or SharePoint, which are more suitable for this practise.

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Once shared, your documents can be shared again with others by the collaborators.

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You have granted access rights to

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therefore regularly check the access permissions on your files and folders and

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feel free to remove them if they are no longer truly needed.

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In the upcoming videos, we will see how to check,

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modify and manage access rights on your documents stored on Onedrive

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Teams Premium - Activate the features of Teams Premium

In this video, you will learn how to activate the features of Teams Premium.
The video covers the necessary steps to fully enjoy all that Teams Premium has to offer.
It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
To access the new features specific to Teams Premium, you can find them directly in your Teams application.
If some features don't appear, it is recommended to restart Teams and check for software updates.
Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

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Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

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Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

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RELATED COURSES This tutorial is part of the following courses

Microsoft Video Training OneDrive – Intermediate

Learn to master the advanced features of Microsoft OneDrive to improve collaboration and manage your professional documents effectively.

Your trainer for this course
Cours E-learning

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