Copilot - Draft a Personalized Thank you Email Tutorial

Learn how to draft a personalized thank you email in this resource. Avoid generating standardized responses and foster a genuine exchange with candidates. Enhance your HR skills and create meaningful connections with potential hires.

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Objectifs :

The objective of this video is to demonstrate how to use Microsoft Copilot to create personalized email responses to job applicants, streamline communication, and summarize exchanges effectively, thereby enhancing the HR process.

Chapitres :

  1. Introduction to Personalized Email Responses
    In the competitive landscape of recruitment, it is crucial to engage with candidates in a meaningful way. This video outlines the process of notifying a candidate about the successful receipt of their application while avoiding generic responses. The focus is on crafting personalized emails that foster genuine communication.
  2. The Role of Microsoft Copilot
    Microsoft Copilot serves as a valuable tool for HR managers, especially when dealing with a high volume of applications. By utilizing Copilot, managers can save time and enhance the quality of their responses. The process begins in Outlook, where the HR manager can click on the Copilot icon and select 'Draft with Copilot' to initiate the email drafting process.
  3. Crafting the Email
    When drafting the email, the HR manager specifies the content they wish to convey, including the decision-making timeframe and key points from the candidate's application. The request is tailored to ensure the email is personalized, informal, and sufficiently detailed. This approach not only reflects the candidate's effort but also builds rapport.
  4. Finalizing the Email
    After Copilot generates a draft, the HR manager reviews the content, making any necessary adjustments to ensure it aligns with their tone and style. The final step involves formatting the email appropriately before sending it out. This personalized touch has proven effective, as evidenced by positive feedback from candidates like Julie, who appreciated the thoughtful response.
  5. Summarizing Candidate Exchanges
    To keep track of communications, the HR manager can utilize the 'Summarise with Copilot' feature. This function provides a concise summary of the exchanges with the candidate, highlighting essential points discussed. This not only aids in decision-making but also reassures candidates about their application status.
  6. Conclusion
    In conclusion, leveraging Microsoft Copilot in the recruitment process enhances the efficiency and personalization of candidate communications. By investing time in crafting thoughtful responses and utilizing AI for summarization, HR managers can improve their engagement with candidates, ultimately leading to a more positive recruitment experience.

FAQ :

What is the role of an HR manager in the hiring process?

An HR manager is responsible for managing the recruitment process, which includes posting job offers, reviewing applications, conducting interviews, and communicating with candidates throughout the hiring process.

How can Copilot assist in drafting emails?

Copilot can provide editorial suggestions and help generate content based on prompts given by the user, making it easier to create personalized and relevant emails quickly.

Why is it important to send personalized emails to candidates?

Personalized emails help build a positive relationship with candidates, showing that the company values their application and is interested in their individual profile, which can enhance the candidate's experience.

What should I include in a decision-making time frame?

A decision-making time frame should include the expected timeline for when candidates can expect to hear back about their application status, helping to manage their expectations.

How does the Summarize with Copilot feature work?

The Summarize with Copilot feature allows users to click a button in their email to generate a summary of previous conversations, highlighting key points and facilitating easier decision-making.

Quelques cas d'usages :

Streamlining Candidate Communication

An HR manager can use Copilot to draft personalized emails to candidates who have applied for a position, ensuring that each response is tailored and engaging, which can improve the overall candidate experience.

Efficient Decision-Making

By utilizing the Summarize with Copilot feature, HR managers can quickly review past communications with candidates, allowing them to make informed decisions without having to sift through lengthy email threads.

Enhancing Recruitment Processes

In high-volume recruitment scenarios, HR managers can leverage Copilot to maintain a personal touch in communications while saving time, thus balancing efficiency with the need for quality interactions.

Improving Candidate Engagement

Using personalized emails generated by Copilot, HR managers can foster better engagement with candidates, leading to higher satisfaction rates and a more positive perception of the company.

Managing Multiple Applications

When dealing with numerous applications, HR managers can use Copilot to draft responses and summaries, ensuring that each candidate feels acknowledged while streamlining the communication process.

Glossaire :

HR Manager

A Human Resources Manager is responsible for overseeing the recruitment, selection, and training of employees, as well as managing employee relations and ensuring compliance with labor laws.

Copilot

Copilot is an AI-powered tool that assists users in drafting emails and summarizing conversations, enhancing productivity by providing editorial suggestions and content generation.

Personalized Email

A personalized email is a message tailored to the recipient, often including specific details that reflect the recipient's background or previous interactions, making the communication feel more genuine.

Decision Making Time Frame

The period within which a decision is expected to be made, often communicated to candidates to manage their expectations regarding the hiring process.

Summarize with Copilot

A feature in Microsoft Copilot that allows users to generate a concise summary of previous communications, helping to distill key points and facilitate decision-making.

résultat(s)
00:00:04
We recently posted a job offer
00:00:06
for a sales position that
00:00:08
elicited an application.
00:00:10
I would like to notify the
00:00:12
candidate of the successful
00:00:13
receipt of their response e-mail.
00:00:15
Above all, I wish to avoid
00:00:18
generating a standardized response
00:00:19
by proposing a personalized e-mail,
00:00:21
facilitating a genuine and quality
00:00:23
exchange with the candidate who
00:00:26
took the trouble to respond.
00:00:27
This inevitably requires an HR
00:00:29
manager to invest writing time,
00:00:32
which can quickly become time consuming,
00:00:34
especially if the volume of
00:00:36
applications is substantial.
00:00:37
In our example,
00:00:38
Copilot will assist me by providing
00:00:41
the editorial inspiration I need
00:00:43
to do this from the received
00:00:46
e-mail in Outlook in reply mode.
00:00:48
I will click on the copilot icon
00:00:50
and select Draft with copilot.
00:00:53
I then express my prompt that
00:00:55
is my request related to the
00:00:57
content I want to convey,
00:00:59
specifying the decision making time frame
00:01:01
and the key points noted in their letter.
00:01:04
I further specify that the
00:01:06
e-mail should be personalized,
00:01:07
rather long and informal.
00:01:11
All I will have to do is read complete
00:01:14
manually or solicit copilot as
00:01:16
here where I specify that the mail
00:01:19
should be a bit longer and friendly.
00:01:22
The result is quite convincing.
00:01:24
I keep the proposal,
00:01:26
finalize the formatting and
00:01:28
can then send my response.
00:01:32
I received feedback and thanks from Julie,
00:01:35
our candidate, who provided some
00:01:37
clarifications about her profile.
00:01:38
Do not overlook essential points.
00:01:40
During my upcoming decision making,
00:01:42
I wish to summarize the
00:01:43
exchanges we have had.
00:01:45
Let's solicit Microsoft Copilot
00:01:46
again by clicking in the e-mail on
00:01:49
the Summarise with Copilot button,
00:01:50
which will detail the essence
00:01:52
of our conversation.
00:01:55
The speed and relevance of what
00:01:57
the AI offers thus save me time
00:01:59
and reassure Julie in her choice
00:02:01
to apply within my company.

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résultat(s)
00:00:04
Publicámos recentemente uma oferta de emprego
00:00:06
para uma posição de vendas que
00:00:08
suscitou uma candidatura.
00:00:10
Gostaria de notificar
00:00:12
candidato dos aprovados
00:00:13
recebimento do seu e-mail de resposta.
00:00:15
Acima de tudo, desejo evitar
00:00:18
gerando uma resposta normalizada
00:00:19
propondo um e-mail personalizado,
00:00:21
facilitando uma genuína e de qualidade
00:00:23
intercâmbio com o candidato que
00:00:26
teve o trabalho de responder.
00:00:27
Isso requer inevitavelmente um RH
00:00:29
gestor para investir tempo de escrita,
00:00:32
que podem rapidamente tornar-se demorados,
00:00:34
especialmente se o volume de
00:00:36
as aplicações são substanciais.
00:00:37
No nosso exemplo,
00:00:38
O Copilot ajudar-me-á fornecendo
00:00:41
a inspiração editorial de que preciso
00:00:43
para fazer isso a partir do recebido
00:00:46
correio electrónico no Outlook em modo de resposta.
00:00:48
Vou clicar no ícone do copiloto
00:00:50
e seleccione Rascunho com co-piloto.
00:00:53
Em seguida, expresso a minha prontidão de que
00:00:55
é o meu pedido relacionado com o
00:00:57
conteúdo que quero transmitir,
00:00:59
especificação do prazo de tomada de decisão
00:01:01
e os pontos-chave assinalados na sua carta.
00:01:04
Além disso, especifico que
00:01:06
o e-mail deve ser personalizado,
00:01:07
bastante longo e informal.
00:01:11
Tudo o que terei de fazer é ler completo
00:01:14
manualmente ou solicitar um copiloto como
00:01:16
aqui onde especifico que o correio
00:01:19
deve ser um pouco mais longo e amigável.
00:01:22
O resultado é bastante convincente.
00:01:24
Mantenho a proposta,
00:01:26
finalizar a formatação e
00:01:28
posso então enviar a minha resposta.
00:01:32
Recebi feedback e agradecimentos da Julie,
00:01:35
o nosso candidato, que forneceu alguns
00:01:37
esclarecimentos sobre o seu perfil.
00:01:38
Não negligençe os pontos essenciais.
00:01:40
Durante a minha próxima tomada de decisão,
00:01:42
Desejo resumir o
00:01:43
trocas que tivemos.
00:01:45
Vamos solicitar o Microsoft Copilot
00:01:46
novamente clicando no e-mail em
00:01:49
o botão Resumir com o Copilot,
00:01:50
que irá detalhar a essência
00:01:52
da nossa conversa.
00:01:55
A velocidade e relevância do que
00:01:57
as ofertas de IA, assim, poupa-me tempo
00:01:59
e tranquilizar Julie na sua escolha
00:02:01
para se candidatar dentro da minha empresa.

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résultat(s)
00:00:04
Di recente abbiamo pubblicato un'offerta di lavoro
00:00:06
per una posizione di vendita che
00:00:08
ha suscitato una candidatura.
00:00:10
Vorrei notificare il
00:00:12
candidato del vincitore
00:00:13
ricezione della loro e-mail di risposta.
00:00:15
Soprattutto, desidero evitare
00:00:18
generando una risposta standardizzata
00:00:19
proponendo un'e-mail personalizzata,
00:00:21
facilitando un servizio genuino e di qualità
00:00:23
scambio con il candidato che
00:00:26
si è preso la briga di rispondere.
00:00:27
Ciò richiede inevitabilmente un HR
00:00:29
manager su cui investire tempo per scrivere,
00:00:32
il che può richiedere rapidamente molto tempo,
00:00:34
soprattutto se il volume di
00:00:36
le applicazioni sono consistenti.
00:00:37
Nel nostro esempio,
00:00:38
Copilot mi assisterà fornendo
00:00:41
l'ispirazione editoriale di cui ho bisogno
00:00:43
per farlo partendo da quanto ricevuto
00:00:46
posta elettronica in Outlook in modalità risposta.
00:00:48
Farò clic sull'icona del copilota
00:00:50
e seleziona Bozza con copilota.
00:00:53
Esprimo quindi il mio suggerimento che
00:00:55
la mia richiesta è correlata al
00:00:57
contenuti che voglio trasmettere,
00:00:59
specificando l'arco temporale del processo decisionale
00:01:01
e i punti chiave indicati nella loro lettera.
00:01:04
Specifico inoltre che il
00:01:06
l'e-mail deve essere personalizzata,
00:01:07
piuttosto lungo e informale.
00:01:11
Tutto quello che dovrò fare è leggere per intero
00:01:14
manualmente o richiedi un copilota come
00:01:16
qui dove specifico che la mail
00:01:19
dovrebbe essere un po' più lungo e amichevole.
00:01:22
Il risultato è abbastanza convincente.
00:01:24
Mantengo la proposta,
00:01:26
finalizzare la formattazione e
00:01:28
posso quindi inviare la mia risposta.
00:01:32
Ho ricevuto feedback e ringraziamenti da Julie,
00:01:35
il nostro candidato, che ne ha forniti alcuni
00:01:37
chiarimenti sul suo profilo.
00:01:38
Non trascurate i punti essenziali.
00:01:40
Durante il mio imminente processo decisionale,
00:01:42
Desidero riassumere il
00:01:43
scambi che abbiamo avuto.
00:01:45
Richiediamo Microsoft Copilot
00:01:46
facendo nuovamente clic nell'e-mail su
00:01:49
il pulsante Riepiloga con Copilot,
00:01:50
che ne descriverà in dettaglio l'essenza
00:01:52
della nostra conversazione.
00:01:55
La velocità e la rilevanza di cosa
00:01:57
le offerte AI mi fanno quindi risparmiare tempo
00:01:59
e rassicurate Julie nella sua scelta
00:02:01
da candidare all'interno della mia azienda.

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résultat(s)
00:00:04
Недавно мы опубликовали предложение о работе
00:00:06
на должность продавца, которая
00:00:08
Я подал заявку.
00:00:10
Я хотел бы уведомить
00:00:12
кандидата об успешном
00:00:13
получение ответного электронного письма.
00:00:15
Прежде всего, я хочу избежать
00:00:18
генерирование стандартизированного ответа
00:00:19
предложив персонализированное электронное письмо,
00:00:21
обеспечивая подлинность и качество
00:00:23
обмен информацией с кандидатом, который
00:00:26
потрудился ответить.
00:00:27
Для этого неизбежно требуется отдел кадров
00:00:29
менеджер, который будет тратить время на написание статей,
00:00:32
что может быстро занять много времени,
00:00:34
особенно если объем
00:00:36
заявок значителен.
00:00:37
В нашем примере
00:00:38
Второй пилот поможет мне, предоставив
00:00:41
редакционное вдохновение, в котором я нуждаюсь
00:00:43
сделать это из полученного
00:00:46
электронная почта в Outlook в режиме ответа.
00:00:48
Я нажму на значок второго пилота
00:00:50
и выберите «Черновик с помощью второго пилота».
00:00:53
Затем я предлагаю следующее:
00:00:55
связан ли мой запрос с
00:00:57
контент, который я хочу передать,
00:00:59
указание сроков принятия решения
00:01:01
и ключевые моменты, отмеченные в их письме.
00:01:04
Я также указываю, что
00:01:06
электронная почта должна быть персонализированной,
00:01:07
довольно длинная и неформальная.
00:01:11
Все, что мне нужно будет сделать, это прочитать полностью
00:01:14
вручную или попросите второго пилота
00:01:16
здесь я указываю, что почта
00:01:19
должно быть немного длиннее и дружелюбнее.
00:01:22
Результат довольно убедительный.
00:01:24
Я сохраняю это предложение,
00:01:26
завершите форматирование и
00:01:28
затем могу отправить свой ответ.
00:01:32
Я получил обратную связь и благодарность от Джули,
00:01:35
наш кандидат, который предоставил некоторые
00:01:37
пояснения к её профилю.
00:01:38
Не упускайте из виду важные моменты.
00:01:40
Во время моего предстоящего принятия решений
00:01:42
Я хочу резюмировать
00:01:43
у нас состоялись обмены.
00:01:45
Давайте запросим второго пилота Microsoft
00:01:46
снова нажав в электронном письме на
00:01:49
кнопка «Сводка с помощью второго пилота»,
00:01:50
которая подробно изложит суть
00:01:52
нашего разговора.
00:01:55
Скорость и актуальность того, что
00:01:57
предлагаемые искусственным интеллектом услуги таким образом экономят мне время
00:01:59
и убедите Джули в своем выборе
00:02:01
подать заявку в моей компании.

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