Copilot - Send invitations or reminders with Copilot Tutorial

Discover how to simplify the process of sending invitations or reminders with Copilot. Learn how to draft an invitation or reminder email using Microsoft Forms and Copilot's drafting feature. Save time and effort by generating invitation proposals based on your draft and easily choosing the one that fits best. Watch now to streamline your form sharing process!

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Objectifs :

This video aims to guide users on how to effectively use Microsoft Copilot to draft invitation or reminder emails after creating a form in Microsoft Forms. It highlights the steps to utilize the drafting feature and provides practical examples for clarity.

Chapitres :

  1. Introduction to Drafting Emails with Copilot
    After completing your form in Microsoft Forms, you may want to share it with others. Microsoft Copilot can assist you in drafting an invitation or reminder email, making the process efficient and straightforward.
  2. Accessing the Responses Tab
    To begin, log in to your Microsoft Forms account and navigate to the 'Responses' tab. This is where you can manage the feedback and interactions related to your form.
  3. Using the Drafting Feature
    Once in the Responses tab, Copilot will prompt you to try the drafting feature. An invitation window will appear, presenting a default phrase that you can customize.
  4. Creating Your Draft
    Take the time to write a draft that includes all the important information you wish to convey. For instance, you might mention: - The deadline for the questionnaire (e.g., September 15th) - The estimated time to complete the form (e.g., five minutes) - A note of thanks to the recipients.
  5. Generating Invitation Proposals
    After drafting your message, click on 'Rewrite with Copilot.' The AI will generate three different invitation proposals based on your draft. You can select the one that best fits your needs or click to generate additional proposals if desired.
  6. Finalizing and Sending Your Email
    Once you have chosen your preferred invitation text, add the recipients' email addresses. Finally, click 'Send' to distribute your invitation or reminder email.

FAQ :

How can I use Copilot to draft an invitation email?

To use Copilot for drafting an invitation email, log in to Microsoft Forms, navigate to the responses tab, and select the drafting feature. You can input key information, and Copilot will generate multiple invitation proposals for you to choose from.

What information should I include in my invitation email?

Your invitation email should include important details such as the purpose of the questionnaire, the deadline for responses, the estimated time to complete it, and a thank you note to the recipients.

Can I customize the invitation proposals generated by Copilot?

Yes, you can customize the invitation proposals generated by Copilot. You can select one of the generated options or click to create additional proposals based on your draft.

What is the deadline for the questionnaire mentioned in the video?

The deadline for the questionnaire mentioned in the video is September 15th.

How long does it take to complete the questionnaire?

According to the video, it takes approximately five minutes to complete the questionnaire.

Quelques cas d'usages :

Creating a Survey for Employee Feedback

A company can use Microsoft Forms to create a survey for gathering employee feedback on workplace satisfaction. By utilizing Copilot, the HR team can draft a clear and concise invitation email that includes the survey deadline and estimated completion time, ensuring higher participation rates.

Collecting Customer Feedback Post-Purchase

An e-commerce business can implement a customer satisfaction survey using Microsoft Forms. With Copilot, the marketing team can easily draft personalized invitation emails to customers, enhancing engagement and improving response rates.

Organizing a Community Event

A non-profit organization can create a registration form for a community event. By using Copilot to draft invitation emails, they can effectively communicate event details, deadlines, and encourage community members to participate.

Academic Research Data Collection

Researchers can utilize Microsoft Forms to collect data for academic studies. By leveraging Copilot, they can draft professional invitation emails to potential participants, ensuring that all necessary information is conveyed clearly and effectively.

Glossaire :

Microsoft Forms

A web-based application that allows users to create surveys, quizzes, and polls to collect information from respondents.

Copilot

An AI-powered feature in Microsoft applications that assists users in drafting content, such as emails or documents, by providing suggestions and proposals.

Drafting

The process of creating a preliminary version of a document or message, which can be revised and finalized before sending.

Invitation Email

An email sent to invite recipients to participate in an event, survey, or activity, often containing details such as deadlines and instructions.

Responses Tab

A section in Microsoft Forms where users can view and manage the responses collected from their surveys or forms.

résultat(s)
00:00:04
Copilot can help you draught an invitation or reminder email.
00:00:09
Log in to your form in Microsoft forms and click on the responses tab.
00:00:14
Copilot invites you to try the drafting feature
00:00:18
an invitation window, then appears with a default phrase.
00:00:22
Take the time to write a draught with the important information to convey.
00:00:26
For example, I write that this questionnaire has a deadline of September 15th
00:00:31
that it takes five minutes to complete,
00:00:34
and I thank them
00:00:35
by clicking on Rewrite with Copilot
00:00:38
The A. I generates three invitation proposals based on the draught.
00:00:42
Just choose the one that will replace
00:00:44
the text or click to generate additional proposals
00:00:48
to finish, add the recipients and click send.

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résultat(s)
00:00:01
acabou de construir o seu formulário e quer partilhá-lo?
00:00:04
O Copilot pode ajudá-lo a elaborar um convite ou e-mail de lembrete.
00:00:09
Inicie sessão no seu formulário nos formulários da Microsoft e clique no separador Respostas.
00:00:14
O Copilot convida-o a experimentar a funcionalidade de elaboração
00:00:18
uma janela de convite e, em seguida, aparece com uma frase predefinida.
00:00:22
Aproveite o tempo para escrever um rascunho com as informações importantes a transmitir.
00:00:26
Por exemplo, escrevo que este questionário tem um prazo de 15 de setembro.
00:00:31
que demora cinco minutos a ser concluído,
00:00:34
e agradeço-lhes
00:00:35
clicando em Reescrever com Copilot
00:00:38
O A. I gera três propostas de convite com base no rascunho.
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Basta escolher aquele que vai substituir
00:00:44
o texto ou clique para gerar propostas adicionais
00:00:48
para finalizar, adicione os destinatários e clique em enviar.

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résultat(s)
00:00:01
hai appena finito di creare il tuo modulo e vuoi condividerlo?
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Copilot può aiutarti a redigere un'email di invito o di promemoria.
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Accedi al tuo modulo in Microsoft Forms e fai clic sulla scheda Risposte.
00:00:14
Copilot ti invita a provare la funzionalità di redazione
00:00:18
viene visualizzata una finestra di invito, quindi viene visualizzata una frase predefinita.
00:00:22
Prenditi il tempo necessario per scrivere una bozza con le informazioni importanti da trasmettere.
00:00:26
Ad esempio, scrivo che questo questionario ha una scadenza il 15 settembre
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che ci vogliono cinque minuti per essere completato,
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e li ringrazio
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facendo clic su Riscrivi con Copilot
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L'A. I genera tre proposte di invito in base alla bozza.
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Basta scegliere quella che sostituirà
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inserisci il testo o fai clic per generare proposte aggiuntive
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per finire, aggiungi i destinatari e fai clic su Invia.

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résultat(s)
00:00:01
вы только что закончили создание формы и хотите поделиться ею?
00:00:04
Copilot поможет вам составить электронное письмо с приглашением или напоминанием.
00:00:09
Войдите в свою форму в формах Microsoft и перейдите на вкладку «Ответы».
00:00:14
Copilot предлагает вам попробовать функцию черчения
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затем появится окно с приглашением с фразой по умолчанию.
00:00:22
Потратьте время на написание черновика с важной информацией, которую нужно передать.
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Например, я пишу, что срок подачи этой анкеты истекает 15 сентября
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что на заполнение уходит пять минут,
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и я благодарю их
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нажав «Переписать с помощью Copilot»
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A. I генерирует три приглашения на основе проекта.
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Просто выберите то, которое заменит
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текст или нажмите, чтобы сгенерировать дополнительные предложения
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чтобы закончить, добавьте получателей и нажмите «Отправить».

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résultat(s)
00:00:01
¿Acabas de crear tu formulario y quieres compartirlo?
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Copilot puede ayudarle a redactar un correo electrónico de invitación o recordatorio.
00:00:09
Inicia sesión en tu formulario en Microsoft Forms y haz clic en la pestaña de respuestas.
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Copilot le invita a probar la función de redacción
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una ventana de invitación y, a continuación, aparece con una frase predeterminada.
00:00:22
Tómate tu tiempo para escribir un borrador con la información importante que quieres transmitir.
00:00:26
Por ejemplo, escribo que este cuestionario tiene como fecha límite el 15 de septiembre
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que tarda cinco minutos en completarse,
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y les doy las gracias
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haciendo clic en Reescribir con Copilot
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La A. I genera tres propuestas de invitación basadas en el borrador.
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Solo tienes que elegir la que sustituirá
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el texto o haga clic para generar propuestas adicionales
00:00:48
para terminar, añada los destinatarios y pulse enviar.

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résultat(s)
00:00:01
ben je net klaar met het samenstellen van je formulier en wil je het delen?
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Copilot kan u helpen bij het opstellen van een uitnodigings- of herinneringsmail.
00:00:09
Meld u aan bij uw formulier in Microsoft Forms en klik op het tabblad Reacties.
00:00:14
Copilot nodigt u uit om de tekenfunctie uit te proberen
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een uitnodigingsvenster en verschijnt vervolgens met een standaardzin.
00:00:22
Neem de tijd om een concept te schrijven met de belangrijke informatie die u wilt overbrengen.
00:00:26
Ik schrijf bijvoorbeeld dat deze vragenlijst een deadline heeft van 15 september
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dat het vijf minuten duurt om te voltooien,
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en ik bedank ze
00:00:35
door te klikken op Herschrijven met Copilot
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De A.I genereert drie uitnodigingsvoorstellen op basis van het ontwerp.
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Kies gewoon degene die zal vervangen
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de tekst of klik om aanvullende voorstellen te genereren
00:00:48
om te voltooien, voeg de ontvangers toe en klik op verzenden.

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résultat(s)
00:00:01
Czy właśnie skończyłeś budować swój formularz i chcesz go udostępnić?
00:00:04
Copilot może pomóc Ci sporządzić zaproszenie lub wiadomość e-mail z przypomnieniem.
00:00:09
Zaloguj się do formularza w formularzach Microsoft i kliknij kartę odpowiedzi.
00:00:14
Copilot zaprasza do wypróbowania funkcji kreślarskiej
00:00:18
okno zaproszenia, a następnie pojawi się z domyślną frazą.
00:00:22
Poświęć trochę czasu na napisanie szkicu z ważnymi informacjami do przekazania.
00:00:26
Na przykład piszę, że ten kwestionariusz ma termin 15 września
00:00:31
którego ukończenie zajmuje pięć minut,
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i dziękuję im
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klikając Przepisz za pomocą Copilot
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A. I generuje trzy propozycje zaproszeń na podstawie projektu.
00:00:42
Po prostu wybierz ten, który zastąpi
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tekst lub kliknij, aby wygenerować dodatkowe propozycje
00:00:48
aby zakończyć, dodaj odbiorców i kliknij przycisk Wyślij.

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résultat(s)
00:00:01
Most fejezte be az űrlap elkészítését, és meg szeretné osztani?
00:00:04
A Copilot segíthet meghívó vagy emlékeztető e-mail elkészítésében.
00:00:09
Jelentkezzen be az űrlapjára a Microsoft űrlapon, és kattintson a válaszok fülre.
00:00:14
A Copilot meghívja Önt, hogy próbálja ki a rajzolási funkciót
00:00:18
egy meghívóablak jelenik meg, majd megjelenik egy alapértelmezett kifejezéssel.
00:00:22
Szánjon időt arra, hogy vázlatot írjon a fontos információkkal, amelyeket átadni kell.
00:00:26
Például azt írom, hogy ennek a kérdőívnek a határideje szeptember 15-e
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amelynek elkészítése öt percet vesz igénybe,
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és köszönetet mondok nekik
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az Átírás a Copilottal gombra kattintva
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Az A. I. három meghívójavaslatot készít a vázlat alapján.
00:00:42
Csak válassza ki azt, amely helyettesíti
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a szöveget, vagy kattintson további javaslatok létrehozásához
00:00:48
a befejezéshez adja hozzá a címzetteket, majd kattintson a Küldés gombra.

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