SharePoint (Modern Sites) - SharePoint permission levels Tutorial
Learn about SharePoint permission levels in this informative video. Discover the three different levels: visitors, members, and site owners. Find out how each level affects access and control on a SharePoint site. Get a deeper understanding of managing permissions in SharePoint.
- 2:16
- 712 views
-
SharePoint (Modern Sites) - Create a document library
- 1:56
- Viewed 906 times
-
SharePoint (Modern Sites) - Prevent comments on modern pages
- 1:15
- Viewed 1030 times
-
SharePoint (Modern Sites) - Disable the OneDrive sync button
- 0:49
- Viewed 821 times
-
SharePoint (Modern Sites) - Choose expiration and permissions options for links opened to anyone
- 1:08
- Viewed 761 times
-
SharePoint (Modern Sites) - Customise my SharePoint site navigation
- 2:20
- Viewed 795 times
-
SharePoint (Modern Sites) - Modify membership to the sites of my organization
- 1:38
- Viewed 761 times
-
SharePoint (Modern Sites) - Delete a SharePoint site
- 1:12
- Viewed 782 times
-
SharePoint (Modern Sites) - Configure the global Theme and logo
- 2:26
- Viewed 1072 times
-
Activate the features of Teams Premium
- 3:48
- Viewed 12304 times
-
Conduct outstanding webinars with Teams Premium
- 2:37
- Viewed 5460 times
-
Create a subsite
- 1:47
- Viewed 3009 times
-
Create a site collection
- 3:16
- Viewed 2877 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2538 times
-
The admin role
- 1:59
- Viewed 2520 times
-
Optimize meeting management with meeting templates
- 1:31
- Viewed 2373 times
-
Create a communication site
- 0:50
- Viewed 2287 times
-
Create a new page on a site
- 3:13
- Viewed 2239 times
-
Delete and restaure a site or subsite
- 1:21
- Viewed 2236 times
-
What are virtual appointments in Teams Premium?
- 2:39
- Viewed 2207 times
-
Set your navigation on your site
- 3:16
- Viewed 2173 times
-
Boost meetings with the advanced features of Teams Premium
- 1:18
- Viewed 2160 times
-
The manager role
- 2:41
- Viewed 2131 times
-
Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2099 times
-
Deploy your Viva Connections
- 2:22
- Viewed 2066 times
-
Add an app
- 2:40
- Viewed 2040 times
-
Modify and set the authorisations for a list or a library
- 2:46
- Viewed 2032 times
-
Set up your navigation
- 0:53
- Viewed 1991 times
-
Define a parent site
- 1:04
- Viewed 1517 times
-
Access the admin center
- 0:52
- Viewed 1076 times
-
Configure the global Theme and logo
- 2:26
- Viewed 1072 times
-
Prevent comments on modern pages
- 1:15
- Viewed 1030 times
-
Set the proper time zone
- 0:44
- Viewed 1010 times
-
Create a SharePoint site
- 1:57
- Viewed 995 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 953 times
-
Disable site creation
- 0:52
- Viewed 936 times
-
Create a permission group
- 2:11
- Viewed 931 times
-
Define site storage limits
- 1:42
- Viewed 828 times
-
Disable the OneDrive sync button
- 0:49
- Viewed 821 times
-
Managing permissions on a SharePoint page
- 1:27
- Viewed 807 times
-
Delete a SharePoint site
- 1:12
- Viewed 782 times
-
Disable subsite creation
- 0:53
- Viewed 778 times
-
Managing permissions in a SharePoint folder
- 1:10
- Viewed 778 times
-
Choose expiration and permissions options for links opened to anyone
- 1:08
- Viewed 761 times
-
Modify membership to the sites of my organization
- 1:38
- Viewed 761 times
-
Managing permissions of a document library
- 2:01
- Viewed 731 times
-
Managing permissions on a SharePoint List
- 1:42
- Viewed 725 times
-
Managing permissions on a SharePoint file
- 1:12
- Viewed 723 times
-
Recover deleted items
- 01:09
- Viewed 170 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 156 times
-
Add a third-party application
- 02:40
- Viewed 97 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 64 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 61 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 37 times
-
Create an image with Copilot
- 00:42
- Viewed 42 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 38 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 37 times
-
Chat with Copilot
- 00:50
- Viewed 27 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 30 times
-
Data Privacy in Copilot
- 00:43
- Viewed 36 times
-
Access Copilot
- 00:25
- Viewed 36 times
-
Use a Copilot Agent
- 01:24
- Viewed 48 times
-
Modify with Pages
- 01:20
- Viewed 47 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 52 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 46 times
-
Generate the email for the recipient
- 00:44
- Viewed 47 times
-
Action Function
- 04:18
- Viewed 34 times
-
Search Function
- 03:42
- Viewed 47 times
-
Date and Time Function
- 02:53
- Viewed 34 times
-
Logical Function
- 03:14
- Viewed 60 times
-
Text Function
- 03:25
- Viewed 41 times
-
Basic Function
- 02:35
- Viewed 34 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 49 times
-
Introduction to Power Fx
- 01:09
- Viewed 36 times
-
The New Calendar
- 03:14
- Viewed 75 times
-
Sections
- 02:34
- Viewed 40 times
-
Customizing Views
- 03:25
- Viewed 33 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 67 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 51 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 38 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 33 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 58 times
-
Use the narrative Builder
- 01:31
- Viewed 55 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 50 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 57 times
-
Share a document with copilot
- 00:36
- Viewed 47 times
-
Configurate a page with copilot
- 01:47
- Viewed 61 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 171 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 79 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 89 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 133 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 147 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 138 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 202 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 139 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 72 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 153 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 76 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 79 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 204 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 64 times
-
Share Power Automate Flows
- 02:20
- Viewed 60 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 71 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 66 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 72 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 87 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 61 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 147 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 241 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 125 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 120 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 97 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 73 times
-
Discover the “Build Space”
- 02:26
- Viewed 62 times
-
The Power Automate Mobile App
- 01:39
- Viewed 62 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 70 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 74 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 56 times
-
Access Power Automate for the Web
- 01:25
- Viewed 87 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 81 times
-
Add a third-party application
- 02:40
- Viewed 97 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 98 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 90 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 87 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 63 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 111 times
-
Share a document securely with Outlook
- 02:21
- Viewed 73 times
-
Block a sender
- 01:54
- Viewed 108 times
-
Identify a fraudulent email
- 02:06
- Viewed 70 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 70 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 86 times
-
Protect an email by encrypting
- 01:10
- Viewed 69 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 61 times
-
Recover deleted items
- 01:09
- Viewed 170 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 92 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 62 times
-
Use a Shared Mailbox
- 01:18
- Viewed 102 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 77 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 98 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 64 times
-
Calendar Delegation Setup
- 01:21
- Viewed 94 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 156 times
-
Make changes to a text
- 01:05
- Viewed 118 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 85 times
-
Search from emails with Copilot
- 00:53
- Viewed 358 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 75 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 96 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 88 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 74 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 80 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 121 times
-
Generate formulas from a concept
- 01:02
- Viewed 81 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 96 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 117 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 152 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 100 times
-
Create a Meeting Poll
- 02:48
- Viewed 102 times
-
Display Three Time Zones
- 01:52
- Viewed 74 times
-
View Other Calendars
- 00:50
- Viewed 85 times
-
Open a Shared Calendar
- 01:29
- Viewed 89 times
-
Share Your Calendar
- 01:54
- Viewed 90 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 81 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 78 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 80 times
-
Translate Emails in Outlook
- 01:32
- Viewed 80 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 69 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 96 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 75 times
-
Improve Email Accessibility
- 02:02
- Viewed 76 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 88 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 94 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 63 times
-
Delay Email Delivery
- 01:10
- Viewed 82 times
-
Use Conversation View
- 01:47
- Viewed 73 times
-
Clean Up Your Inbox
- 01:18
- Viewed 90 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 343 times
-
Use Categories
- 02:51
- Viewed 67 times
-
Easily Sort Your Mails
- 01:38
- Viewed 73 times
-
Automate Routine Actions
- 02:19
- Viewed 78 times
-
Create an Email Template
- 01:40
- Viewed 101 times
-
Create a task from a message
- 02:00
- Viewed 128 times
-
Share a task list
- 03:10
- Viewed 136 times
-
Create a task or reminder
- 01:50
- Viewed 135 times
-
Task Module Overview
- 01:56
- Viewed 174 times
-
Manage Teams online meeting options
- 01:56
- Viewed 136 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 233 times
-
Create a reminder for yourself
- 01:59
- Viewed 144 times
-
Respond to a meeting
- 01:00
- Viewed 136 times
-
Create an appointment or meeting
- 01:44
- Viewed 145 times
-
Create different types of events
- 01:46
- Viewed 147 times
-
Edit and customize views
- 01:55
- Viewed 151 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 157 times
-
Search options
- 01:23
- Viewed 130 times
-
Sort and filter emails
- 02:51
- Viewed 147 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 208 times
-
The Bcc Field in Detail
- 01:53
- Viewed 133 times
-
Save and Print a Message
- 01:48
- Viewed 151 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 185 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 141 times
-
Process an incoming message
- 01:53
- Viewed 131 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 166 times
-
Organize into Folders
- 01:57
- Viewed 148 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 138 times
-
Create and add a signature to messages
- 01:26
- Viewed 147 times
-
Manage new message notifications
- 01:40
- Viewed 133 times
-
Change the default font of your emails
- 01:05
- Viewed 128 times
-
Manage Views
- 02:36
- Viewed 120 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 181 times
-
Explore the Interface
- 03:22
- Viewed 135 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 142 times
-
Survey Consumer Satisfaction Panel with ChatGPT
- 01:55
- Viewed 232 times
-
Enhance Your Product on Social Media with ChatGPT
- 02:13
- Viewed 247 times
-
Write a Product Description with ChatGPT
- 02:30
- Viewed 217 times
-
Structure Your Product Launch Project
- 01:51
- Viewed 266 times
-
Initiate a Market Research Study with ChatGPT
- 02:08
- Viewed 197 times
-
Manage Storage Space
- 02:08
- Viewed 250 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 241 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 273 times
-
Make a File Request
- 01:24
- Viewed 283 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 247 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 258 times
-
Modify Sharing Rules
- 00:53
- Viewed 254 times
-
Check Granted Shares
- 00:48
- Viewed 250 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 267 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 232 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 252 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 263 times
-
Search for Documents
- 01:31
- Viewed 235 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 330 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 260 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 250 times
-
Edit, Delete a Share
- 02:16
- Viewed 385 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 257 times
-
Power and Manage OneDrive
- 01:36
- Viewed 244 times
-
What is OneDrive ?
- 01:14
- Viewed 527 times
Objectifs :
Understand how permissions work on a SharePoint site, including the different levels of access and the implications of adding members to groups versus sharing the site directly.
Chapitres :
-
Introduction to SharePoint Permissions
In this section, we will explore the permissions structure of a SharePoint site, particularly for an IT team. Understanding these permissions is crucial for managing access and collaboration effectively. -
Access Levels in SharePoint
SharePoint offers three distinct levels of permissions: - **Visitors**: These users have read-only access and cannot make any changes to the site. - **Members**: Typically your colleagues, members have limited control over the site, allowing them to contribute content but not manage permissions. - **Owners**: This group has full control over the site, including the ability to manage permissions and settings. -
Adding Members: Group vs. Site Sharing
When adding members to your SharePoint site, it's important to distinguish between adding them to a group and sharing the site directly. - **Adding to a Group**: When you add members to a group, they gain access to multiple Microsoft 365 services, including Teams, Planner, OneNote, and the shared inbox, in addition to the SharePoint site. - **Sharing the Site Only**: If you only want to share the site without granting access to the other group features, you should choose to share the site directly. -
Practical Example of Sharing Permissions
Let's consider a practical example. If you want to share the site with a colleague named Frank: 1. Go to the site permissions settings. 2. Select 'Share Site' and give Frank edit permissions. 3. After sharing, check the members list to confirm Frank's access level. If Frank is only listed as a member without being part of the IT team site members, he will only have limited visibility of the site. -
Managing Member Permissions
To manage Frank's permissions: - If you need to remove him, simply click on the arrow next to his name and select 'Delete'. - To add him to the group instead, select 'Add Members to Group' and assign him member permissions. After this, Frank will have full access to the IT team site and all associated Microsoft 365 group features. -
Conclusion
Understanding the nuances of SharePoint permissions is essential for effective team collaboration. By carefully managing who has access to what, you can ensure that your IT team operates smoothly and securely.
FAQ :
What are the different permission levels in SharePoint?
In SharePoint, there are three main permission levels: Visitors (read-only access), Members (limited control), and Site Owners (full control).
How do I add members to a SharePoint site?
To add members to a SharePoint site, go to the site permissions settings, choose whether to add them to a group or share the site directly, and assign the appropriate permission level.
What happens when I add someone to a Microsoft 365 group?
When you add someone to a Microsoft 365 group, they gain access to all associated services, including Microsoft Teams, Planner, OneNote, and the SharePoint site.
Can I remove a member from a SharePoint site?
Yes, you can remove a member from a SharePoint site by accessing the site permissions settings, selecting the member, and choosing the option to delete or remove them.
What is the difference between adding members to a group and sharing the site only?
Adding members to a group grants them access to all associated Microsoft 365 services, while sharing the site only allows them to access the SharePoint site without additional services.
Quelques cas d'usages :
Team Collaboration on Projects
Using SharePoint, IT teams can collaborate on projects by sharing documents, tracking tasks in Planner, and communicating through Microsoft Teams, enhancing productivity and organization.
Document Management
SharePoint can be used to manage documents within an organization, allowing team members to edit, share, and control access to important files, ensuring that everyone has the latest information.
Training and Onboarding
New employees can be onboarded using a SharePoint site that contains training materials, resources, and a shared inbox for questions, streamlining the onboarding process.
Event Planning
Teams can use SharePoint to plan events by creating a shared calendar, assigning tasks in Planner, and collaborating on event details through Microsoft Teams, ensuring all aspects are covered.
Knowledge Sharing
Organizations can create a SharePoint site dedicated to knowledge sharing, where employees can contribute articles, share best practices, and access resources, fostering a culture of continuous learning.
Glossaire :
SharePoint
A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.
Permissions
Settings that determine what actions users can perform on a SharePoint site, such as viewing, editing, or managing content.
Visitors
Users who have read-only access to a SharePoint site, meaning they can view content but cannot make any changes.
Members
Users who have limited control over a SharePoint site, allowing them to edit content but not manage site settings or permissions.
Site Owners
Users who have full control over a SharePoint site, including the ability to manage permissions, settings, and content.
Microsoft Teams
A collaboration platform that integrates with SharePoint, allowing teams to communicate and collaborate in real-time.
Planner
A task management tool that is part of the Microsoft 365 suite, used for planning and tracking tasks within teams.
OneNote
A digital note-taking application that is part of the Microsoft 365 suite, allowing users to create, organize, and share notes.
Shared Inbox
A common email inbox that multiple users can access and manage, often used for team communication.
365 Group
A feature in Microsoft 365 that allows users to collaborate across various Microsoft services, including SharePoint, Teams, and Outlook.