Forms - Create a quick poll in Outlook with Microsoft Forms Tutorial
In this video, you will learn how to create a quick poll in Outlook using Microsoft Forms.
The video demonstrates the steps to create a poll within an email message, including adding questions and options, selecting voting buttons, and deciding whether to allow single or multiple answers.
Once the poll is created, you can send it to recipients who can vote directly in the email or through a browser link.
You can also check the poll results in the email or in Microsoft Forms.
This tutorial will help you efficiently create and manage polls in Outlook, enhancing your communication and decision-making processes.
- 3:38
- 5408 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2452 times
-
Copilot (licence) - Use Copilot with Right-Click
- 02:50
- Viewed 1438 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 5251 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1513 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6988 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14612 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 3088 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5327 times
-
How to add branching logic in Microsoft Forms
- 1:55
- Viewed 5711 times
-
Add a "Date" field to your form or quiz in Microsoft Forms
- 1:06
- Viewed 4664 times
-
Save time by creating your form with quick import
- 2:20
- Viewed 4342 times
-
Measure how people feel about something with the Likert scale in Microsoft Forms
- 2:02
- Viewed 4081 times
-
Create an automated workflow for Microsoft Forms with Power Automate
- 5:09
- Viewed 3979 times
-
Multiple choice questions in Microsoft Forms
- 2:14
- Viewed 3849 times
-
Understand the difference between surveys and quizzes in Microsoft Forms
- 1:34
- Viewed 3100 times
-
What is Microsoft Forms?
- 1:23
- Viewed 2890 times
-
Create a Microsoft Forms form directly in OneDrive
- 1:33
- Viewed 2847 times
-
Easily measure user experience with Net Promoter Score in Microsoft Forms
- 1:32
- Viewed 2844 times
-
Create your first form or quiz in Microsoft Forms
- 2:12
- Viewed 2776 times
-
Get a rating in Microsoft Forms
- 1:32
- Viewed 2767 times
-
Introduction to the course on Forms
- 1:23
- Viewed 2546 times
-
Check and share your form results
- 2:42
- Viewed 2484 times
-
Create a new group form or quiz in Microsoft Forms
- 1:38
- Viewed 2468 times
-
Send and collect responses in Microsoft Forms
- 2:25
- Viewed 2422 times
-
Introduction to the Microsoft Forms home page
- 3:14
- Viewed 2261 times
-
Use formatting toolbar and styles to format forms and quizzes
- 1:55
- Viewed 2255 times
-
Find out your coworkers’ preferences by creating a “Ranking” question in Microsoft Forms
- 2:14
- Viewed 2250 times
-
Break up lengthy surveys and quizzes into sections
- 2:24
- Viewed 2167 times
-
Use "Text" fields to create a contact form
- 2:16
- Viewed 2130 times
-
Let responders submit files in Microsoft Forms
- 1:58
- Viewed 2126 times
-
Set up your survey or quiz before sharing it to collect responses
- 3:33
- Viewed 2103 times
-
Send a single form in multiple languages
- 1:21
- Viewed 1869 times
-
Share the link to collaborate or duplicate
- 1:36
- Viewed 1730 times
-
Get feedback from your coworkers with Forms questionnaires
- 2:08
- Viewed 1165 times
-
Creating a Form with Copilot
- 1:57
- Viewed 1062 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 486 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 264 times
-
Accessing applications from a group
- 1:59
- Viewed 3878 times
-
Creating a group
- 2:38
- Viewed 3789 times
-
Sending a private message or replying to one
- 0:55
- Viewed 3641 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3355 times
-
Use Presenter view
- 1:59
- Viewed 3335 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3229 times
-
Deliver your presentation
- 3:15
- Viewed 3147 times
-
Having a conversation within a group
- 3:21
- Viewed 3047 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2822 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2778 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2768 times
-
Publishing or replying to a message in a group
- 1:23
- Viewed 2642 times
-
Unleash the potential of your collaboration with Teams Premium
- 0:59
- Viewed 2548 times
-
Inform your Team about Changes
- 0:42
- Viewed 2488 times
-
Send and collect responses in Microsoft Forms
- 2:25
- Viewed 2422 times
-
Set up your survey or quiz before sharing it to collect responses
- 3:33
- Viewed 2103 times
-
Break language barriers with automatic translation
- 1:33
- Viewed 2093 times
-
Join a meeting as a participant
- 2:13
- Viewed 2004 times
-
Start an instant meeting
- 1:33
- Viewed 1642 times
-
Responding or Reacting to a Message
- 1:01
- Viewed 1633 times
-
Draft an Email with Copilot
- 02:36
- Viewed 1365 times
-
Send an Email to a Team
- 0:38
- Viewed 1319 times
-
Schedule Message Delivery
- 0:58
- Viewed 1286 times
-
Starting a Conversation
- 0:53
- Viewed 1170 times
-
Posting in a Channel
- 2:15
- Viewed 1125 times
-
Register as a Participant in a Teams Webinar
- 1:05
- Viewed 1099 times
-
Sharing Content in a Meeting
- 0:41
- Viewed 1098 times
-
Improve Email Writing with Copilot Coaching
- 01:47
- Viewed 1077 times
-
Copilot in Teams Conversations
- 2:47
- Viewed 1062 times
-
Creating a Form with Copilot
- 1:57
- Viewed 1062 times
-
Use the Copilot Conversation Pane in Word
- 1:56
- Viewed 1031 times
-
Chat, Get Inspired, and Search with Copilot
- 3:26
- Viewed 1001 times
-
Start and Manage Your Event with Multiple People
- 1:20
- Viewed 996 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 952 times
-
When and Why to Use Town Hall
- 1:38
- Viewed 922 times
-
Participate in a Town Hall
- 0:53
- Viewed 922 times
-
Moderate the Chat During a Town Hall
- 1:26
- Viewed 918 times
-
Test Your Event with the Green Room
- 1:52
- Viewed 913 times
-
Differentiate Between Meeting Types
- 1:38
- Viewed 896 times
-
Plan and Launch a Town Hall
- 2:15
- Viewed 885 times
-
End the Event and Gather Statistics
- 1:10
- Viewed 870 times
-
Prepare Your Webinar with Microsoft Teams
- 3:13
- Viewed 867 times
-
Start and Manage Your Event Alone
- 1:56
- Viewed 863 times
-
Communicate Behind the Scenes
- 0:56
- Viewed 862 times
-
Ensure Your Webinar Options Before Launching
- 1:09
- Viewed 853 times
-
Add Interactivity to Your Teams Webinar
- 2:02
- Viewed 850 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 466 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 416 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 413 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 397 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 391 times
-
Create and add a signature to messages
- 01:26
- Viewed 385 times
-
Manage new message notifications
- 01:40
- Viewed 382 times
-
Process an incoming message
- 01:53
- Viewed 366 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 350 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 330 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 320 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 292 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 284 times
-
Use Conversation View
- 01:47
- Viewed 277 times
-
Translate Emails in Outlook
- 01:32
- Viewed 277 times
-
Protect an email by encrypting
- 01:10
- Viewed 262 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 253 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 239 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 37 times
-
Format and example for optimal results
- 02:03
- Viewed 37 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 31 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 81 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 28 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 34 times
-
Extract Text from an Image
- 01:07
- Viewed 57 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 100 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 111 times
-
Query an Attached Meeting
- 01:51
- Viewed 43 times
-
Plan with Copilot
- 01:15
- Viewed 70 times
-
Share Requests with Your Team
- 03:07
- Viewed 104 times
-
Translate a presentation
- 01:38
- Viewed 49 times
-
Generate a Video
- 01:49
- Viewed 56 times
-
Add Speaker Notes
- 00:56
- Viewed 52 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 125 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 119 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 135 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 173 times
-
Copilot at the service of project reports
- 02:36
- Viewed 145 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 133 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 261 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 143 times
-
Project mode
- 01:31
- Viewed 140 times
-
Create an agent for a team
- 01:53
- Viewed 243 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 239 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 113 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 243 times
-
Copilot Studio agent settings
- 01:33
- Viewed 105 times
-
Add new actions
- 01:54
- Viewed 242 times
-
Create a first action
- 01:59
- Viewed 232 times
-
Manage topics
- 01:51
- Viewed 133 times
-
Manage knowledge sources
- 01:11
- Viewed 101 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 237 times
-
Access Copilot Studio
- 01:09
- Viewed 228 times
-
Get started with Copilot Studio
- 01:25
- Viewed 113 times
-
Introduction to PowerBI
- 00:60
- Viewed 267 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 253 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 247 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 281 times
-
Introduction to Planner
- 00:56
- Viewed 259 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 325 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 264 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 387 times
-
Introduction to Sway
- 01:53
- Viewed 342 times
-
Introducing to Word
- 01:00
- Viewed 246 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 234 times
-
Create a call group
- 01:15
- Viewed 413 times
-
Use call delegation
- 01:07
- Viewed 200 times
-
Assign a delegate for your calls
- 01:08
- Viewed 380 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 204 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 206 times
-
Manage advanced call notifications
- 01:29
- Viewed 212 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 340 times
-
Block unwanted calls
- 01:24
- Viewed 248 times
-
Disable all call forwarding
- 01:09
- Viewed 230 times
-
Manage a call group in Teams
- 02:01
- Viewed 251 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 202 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 206 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 225 times
-
Manage voicemail messages
- 01:55
- Viewed 342 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 377 times
-
Customize your voicemail greeting
- 02:17
- Viewed 202 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 263 times
-
Manage simultaneous calls
- 01:52
- Viewed 228 times
-
Support third-party apps during calls
- 01:53
- Viewed 281 times
-
Add participants quickly and securely
- 01:37
- Viewed 213 times
-
Configure call privacy and security settings
- 02:51
- Viewed 211 times
-
Manage calls on hold
- 01:20
- Viewed 216 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 220 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 208 times
-
Draft a Service Memo
- 02:33
- Viewed 257 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 245 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 395 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 369 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 128 times
-
Other Coaches
- 01:45
- Viewed 271 times
-
Agents in SharePoint
- 02:44
- Viewed 210 times
-
Prompt coach
- 02:49
- Viewed 238 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 225 times
-
Configure a Copilot Agent
- 02:39
- Viewed 231 times
-
Describe a copilot agent
- 01:32
- Viewed 269 times
-
Rewrite with Copilot
- 01:21
- Viewed 222 times
-
Analyze a video
- 01:21
- Viewed 249 times
-
Use the Copilot pane
- 01:12
- Viewed 234 times
-
Process text
- 01:03
- Viewed 225 times
-
Create an insights grid
- 01:19
- Viewed 417 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 231 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 252 times
-
Create an image with Copilot
- 00:42
- Viewed 428 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 245 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 250 times
-
Chat with Copilot
- 00:50
- Viewed 257 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 416 times
-
Data Privacy in Copilot
- 00:43
- Viewed 253 times
-
Access Copilot
- 00:25
- Viewed 442 times
-
Use a Copilot Agent
- 01:24
- Viewed 287 times
-
Edit in Pages
- 01:49
- Viewed 293 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 261 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 255 times
-
Generate the email for the recipient
- 00:44
- Viewed 243 times
-
Action Function
- 04:18
- Viewed 209 times
-
Search Function
- 03:42
- Viewed 257 times
-
Date and Time Function
- 02:53
- Viewed 270 times
-
Logical Function
- 03:14
- Viewed 416 times
-
Text Function
- 03:25
- Viewed 268 times
-
Basic Function
- 02:35
- Viewed 226 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 270 times
-
Introduction to Power Fx
- 01:09
- Viewed 267 times
-
The New Calendar
- 03:14
- Viewed 456 times
-
Sections
- 02:34
- Viewed 238 times
-
Customizing Views
- 03:25
- Viewed 232 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 523 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 287 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 201 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 147 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 271 times
Objectifs :
Learn how to create and manage a quick poll in Outlook using Microsoft Forms, including how to set up the poll, send it to recipients, and view the results.
Chapitres :
-
Introduction to Microsoft Forms Quick Poll in Outlook
The Microsoft Forms Quick Poll add-in for Outlook allows users to create polls quickly within an email message. This feature enhances communication by enabling instant feedback from recipients. -
Creating a Poll
To create a poll in Outlook, follow these steps: 1. Open a new email message. 2. Navigate to the 'Insert' tab. 3. Click on 'Poll' in the 'Options' tab. 4. If the add-in is not installed, go to the 'Home' tab and click on 'Get Add-Ins'. 5. Use the search bar to type 'Microsoft Forms' and select 'Poll'. 6. Once selected, the poll pane opens, allowing you to type your first question and provide two options. -
Adding Options and Customizing the Poll
In the poll pane: - Include a message in the body of the email. - Start typing your question and answers. To add more options, click 'Plus Add Option'. To remove an option, use the trash bin icon next to it. - Decide if responders can select a single answer or multiple answers by toggling the 'Multiple answers' button to the right (it will turn green). -
Previewing and Sending the Poll
After adding options, click 'Next' to validate and preview your survey. You can edit your survey or add it to the body of your email. If satisfied, a link to your poll will appear in the email body, and your name will be pre-populated in the CC line, allowing you to receive a copy and vote as well. Enter the email addresses of your recipients, and you are ready to send the poll. -
Voting Process for Recipients
Once the email is received, recipients can vote directly in the email or click on the included link to vote in a browser window. They will need to enter their email address for identification. External parties will only see the browser link, allowing them to view response summary information and refresh results. -
Checking Poll Results
To check poll results: - Use the voting card button in the email to view results. - Alternatively, click on the browser link. You can also open Microsoft Forms to view your poll's responses. The Outlook Quick Poll form is indicated by a specific icon, while regular Microsoft Forms do not have this icon. In Microsoft Forms, open the 'Responses' tab to view summary information displayed as a chart. You can select 'Open in Excel' for detailed response data or 'View Results' for individual respondent details. -
Conclusion
Now you know how to create a quick poll in Outlook using Microsoft Forms. This tool streamlines the process of gathering feedback and enhances communication efficiency within your organization.
FAQ :
How do I create a poll in Outlook using Microsoft Forms?
To create a poll in Outlook, start a new email, go to the Insert tab, click on Poll under the Options tab, and select 'Using voting buttons'. If the add-in is not installed, go to the Home tab, click on 'Get Add-Ins', search for Microsoft Forms, and install it. Then, you can type your question and options in the poll pane.
Can I allow multiple answers in my Outlook poll?
Yes, you can allow multiple answers by toggling the 'Multiple answers' button to the right until it turns green. This will enable respondents to select more than one option.
How can recipients vote in the poll?
Recipients can vote directly in the email by selecting their preferred option or by clicking on a link that opens the poll in a browser window.
What happens if I want to edit my poll after creating it?
You can always edit your poll before sending the email. Once sent, the poll cannot be edited, but you can view the results and responses.
How do I check the results of my poll?
To check the results, you can use the voting card button in the email you received or click on the browser link to view the results online. You can also open Microsoft Forms to see a detailed summary of responses.
What is the difference between a Quick Poll and a regular Microsoft Form?
A Quick Poll in Outlook is a simplified version of a Microsoft Form that is created directly within an email. It opens as read-only and cannot be edited in Microsoft Forms, while regular Microsoft Forms can be fully customized and edited.
Quelques cas d'usages :
Team Feedback Collection
Use the Quick Poll feature in Outlook to gather feedback from team members on a recent project or meeting. This allows for quick decision-making and ensures everyone’s voice is heard without the need for a lengthy survey.
Event Planning
When planning an event, create a poll to determine the best date and time for attendees. This can streamline the scheduling process and ensure maximum participation.
Product Preference Survey
Send out a Quick Poll to customers or colleagues to gauge their preferences on new product features. This can help in making informed decisions about product development.
Training Needs Assessment
Utilize the Quick Poll feature to assess training needs within your organization. By asking employees what skills they wish to develop, you can tailor training programs to meet their needs.
Remote Team Engagement
For remote teams, use Quick Polls to engage team members in fun activities or icebreakers. This can help build camaraderie and improve team dynamics, even when working from different locations.
Glossaire :
Microsoft Forms
A web-based application that allows users to create surveys, quizzes, and polls to collect information and feedback.
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, and web browsing.
Quick Poll
A feature within Microsoft Forms that allows users to create simple polls quickly and easily, directly from an email in Outlook.
Voting Buttons
A feature in Outlook that allows users to create polls where recipients can select their preferred option(s) directly from the email.
Poll Pane
The interface that opens when creating a poll in Outlook, allowing users to enter questions and answer options.
Multiple Answers
An option in polls that allows respondents to select more than one answer from the provided options.
Voting Card
A visual representation of the poll results that can be accessed by the poll creator to view responses.
Response Summary
A summary of the responses collected from a poll, often displayed in a chart format.
Excel Integration
The ability to export poll response data to Microsoft Excel for further analysis and reporting.