Teams - Moderate the Chat During a Town Hall Tutorial

Learn how to effectively moderate chat during an assembly. Find out how to manage parameters, limit participation and facilitate exchanges during the event.

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Objectifs :

This document aims to provide a comprehensive overview of managing the Q&A panel during a Townhall event, detailing the steps for participants to ask questions, manage settings, and evaluate responses effectively.

Chapitres :

  1. Introduction to the Q&A Panel
    The Q&A panel is an essential feature during Townhall events, allowing participants to engage in conversations and ask questions. This document outlines how to utilize the Q&A panel effectively, ensuring a smooth interaction between participants and organizers.
  2. Accessing the Q&A Panel
    Once the event is scheduled, participants can access the Q&A panel. To open it, click on the designated area labeled 'Q&A' during the event. This will allow you to view and submit questions.
  3. Managing Q&A Settings
    To manage the Q&A settings, click on the Gear icon. Here, you can customize the following options: - **Limit Participant Questions**: Decide whether participants can only ask questions or if they can also respond to others. - **Anonymous Posting**: Enable anonymous posting to allow participants to ask questions without revealing their identities. - **Moderated Questions**: Activate moderated questions to add a verification step for questions submitted by participants.
  4. Evaluating Questions
    In the review section, organizers can access questions that need evaluation. You have the following options for each question: - **Ignore**: Dismiss the question without action. - **Publish**: Make the question visible to all participants. - **Delete**: Remove the question from the panel. To publish a question, click on the three dots next to it and select 'Publish'.
  5. Responding to Questions
    Once a question is published, both participants and organizers can respond. To respond, simply write a post addressing the question, ensuring clarity and relevance to the audience.
  6. Post-Event Q&A Management
    After the Townhall event concludes, all questions and responses can be found in the Q&A tab. This allows for a review of the discussions and any follow-up actions that may be necessary.
  7. Conclusion
    Effectively managing the Q&A panel during a Townhall event enhances participant engagement and ensures that important questions are addressed. By following the outlined steps, organizers can create a structured and interactive environment for all attendees.

FAQ :

What is a Q&A session?

A Q&A session is an interactive segment of an event where participants can ask questions and receive answers from speakers or panelists.

How can I ask a question during the town hall?

Participants can ask questions by accessing the Q&A panel once the event starts. Look for the gear icon to manage your settings.

What does it mean to have moderated questions?

Moderated questions are those that are reviewed by a moderator before being published. This ensures that only appropriate and relevant questions are addressed.

Can I submit questions anonymously?

Yes, you can enable the anonymized post feature to submit questions without revealing your identity.

What happens to questions after the town hall?

After the town hall, you can find the questions and their responses in the Q&A tab for review and follow-up.

Quelques cas d'usages :

Corporate Town Hall Meetings

During corporate town hall meetings, the Q&A feature allows employees to ask questions directly to executives, fostering transparency and engagement.

Webinars and Online Workshops

In webinars, the moderated Q&A panel helps manage participant inquiries, ensuring that relevant questions are addressed while maintaining a smooth flow of the session.

Educational Conferences

At educational conferences, the Q&A feature enables attendees to engage with speakers, enhancing the learning experience through direct interaction.

Product Launch Events

During product launch events, the Q&A panel allows potential customers to ask questions about the new product, helping to clarify features and benefits.

Community Engagement Sessions

In community engagement sessions, the Q&A feature encourages residents to voice their concerns and questions, promoting dialogue between community leaders and citizens.

Glossaire :

Q&A

A question and answer session where participants can ask questions and receive responses, typically held during events like town halls.

Panel

A group of individuals who are responsible for managing the Q&A session, including moderating questions and responses.

Moderated Questions

Questions that are reviewed and approved by a moderator before being published or answered during the session.

Anonymized Post

A feature that allows participants to submit questions without revealing their identity, promoting open communication.

Publish Tab

A section in the Q&A management interface where approved questions are displayed for participants to view.

Evaluation

The process of reviewing questions submitted by participants to determine if they should be published or ignored.

résultat(s)
00:00:05
during the town hall at the time of event scheduling.
00:00:08
Participants will be able to ask questions or start conversations.
00:00:13
Once the event has started,
00:00:14
open the Q and A panel here.
00:00:18
Click on the gear icon to manage settings.
00:00:21
You can limit participants to asking questions or to responding only.
00:00:25
You can also anonymize posts.
00:00:28
Enable moderated questions to add a verification
00:00:31
step for questions asked by participants.
00:00:34
Responses will not be moderated.
00:00:38
In the in review section here,
00:00:40
organisers will have access to questions that need to be evaluated.
00:00:45
You have the option to ignore,
00:00:47
publish,
00:00:48
or delete them by clicking on the three dots.
00:00:51
In our example,
00:00:52
we will publish the question asked by the participant.
00:00:56
Once published,
00:00:57
click on the published tab to find the question.
00:01:01
Both participants and yourself can respond to the question.
00:01:13
Write a post to say something to everyone.
00:01:19
Once the town hall is finished,
00:01:21
you can find the questions and answers in the Q and A tab.

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résultat(s)
00:00:05
durante a Câmara Municipal no momento da marcação do evento.
00:00:08
Os participantes poderão fazer perguntas ou iniciar conversas.
00:00:13
Uma vez iniciado o evento,
00:00:14
abra o painel de Perguntas e Aaqui.
00:00:18
Clique no ícone de engrenagem para gerir as definições.
00:00:21
Pode limitar os participantes a fazer perguntas ou a responder apenas.
00:00:25
Também pode anonimizar as postagens.
00:00:28
Habilitar perguntas moderadas para adicionar uma verificação
00:00:31
passo para perguntas feitas pelos participantes.
00:00:34
As respostas não serão moderadas.
00:00:38
Na secção de revisão aqui,
00:00:40
os organizadores terão acesso a questões que necessitam de ser avaliadas.
00:00:45
Tem a opção de ignorar,
00:00:47
publicar,
00:00:48
ou eliminá-los clicando nos três pontos.
00:00:51
No nosso exemplo,
00:00:52
publicaremos a pergunta feita pelo participante.
00:00:56
Uma vez publicado,
00:00:57
clique no separador publicado para encontrar a pergunta.
00:01:01
Ambos os participantes e você podem responder à pergunta.
00:01:13
Escreva um post para dizer algo a todos.
00:01:19
Uma vez terminada a Câmara Municipal,
00:01:21
pode encontrar as perguntas e respostas no separador Perguntas e Respostas.

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résultat(s)
00:00:05
durante il municipio al momento della programmazione dell'evento.
00:00:08
I partecipanti potranno porre domande o avviare conversazioni.
00:00:13
Una volta iniziato l'evento,
00:00:14
apri il pannello Domande e Risposte qui.
00:00:18
Fai clic sull'icona a forma di ingranaggio per gestire le impostazioni.
00:00:21
Puoi limitare i partecipanti a porre domande o a rispondere solo.
00:00:25
Puoi anche rendere anonimi i post.
00:00:28
Abilita le domande moderate per aggiungere una verifica
00:00:31
passaggio per le domande poste dai partecipanti.
00:00:34
Le risposte non saranno moderate.
00:00:38
Nella sezione dedicata alla revisione qui,
00:00:40
gli organizzatori avranno accesso alle domande che devono essere valutate.
00:00:45
Hai la possibilità di ignorare,
00:00:47
pubblicare,
00:00:48
oppure cancellali facendo clic sui tre puntini.
00:00:51
Nel nostro esempio,
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pubblicheremo la domanda posta dal partecipante.
00:00:56
Una volta pubblicata,
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fai clic sulla scheda pubblicata per trovare la domanda.
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Sia tu che i partecipanti potete rispondere alla domanda.
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Scrivi un post per dire qualcosa a tutti.
00:01:19
Una volta terminato il municipio,
00:01:21
puoi trovare le domande e le risposte nella scheda Domande e risposte.

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résultat(s)
00:00:05
в мэрии во время планирования мероприятий.
00:00:08
Участники смогут задать вопросы или начать беседу.
00:00:13
Как только мероприятие начнется,
00:00:14
откройте панель вопросов и ответов здесь.
00:00:18
Нажмите на значок шестеренки для управления настройками.
00:00:21
Вы можете ограничить участников задавать вопросы или отвечать только на них.
00:00:25
Вы также можете анонимизировать публикации.
00:00:28
Включите модерируемые вопросы, чтобы добавить подтверждение
00:00:31
шаг для ответов на вопросы, заданные участниками.
00:00:34
Ответы не будут модерироваться.
00:00:38
В разделе отзывов здесь
00:00:40
организаторы будут иметь доступ к вопросам, которые необходимо оценить.
00:00:45
У вас есть возможность их игнорировать,
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опубликовать,
00:00:48
или удалите их, нажав на три точки.
00:00:51
В нашем примере
00:00:52
мы опубликуем вопрос, заданный участником.
00:00:56
После публикации
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нажмите на опубликованную вкладку, чтобы найти вопрос.
00:01:01
На вопрос можете ответить как участники, так и вы сами.
00:01:13
Напишите сообщение, чтобы всем что-то сказать.
00:01:19
Как только ратуша будет закончена,
00:01:21
вы можете найти вопросы и ответы на них на вкладке «Вопросы и ответы».

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résultat(s)
00:00:05
durante el ayuntamiento en el momento de la programación del evento.
00:00:08
Los participantes podrán hacer preguntas o iniciar conversaciones.
00:00:13
Una vez que el evento haya comenzado,
00:00:14
abre el panel de preguntas y respuestas aquí.
00:00:18
Haz clic en el icono del engranaje para gestionar la configuración.
00:00:21
Puedes limitar a los participantes a hacer preguntas o solo a responder.
00:00:25
También puedes anonimizar las publicaciones.
00:00:28
Activa las preguntas moderadas para añadir una verificación
00:00:31
paso para las preguntas que formulan los participantes.
00:00:34
Las respuestas no serán moderadas.
00:00:38
En la sección en revisión, aquí,
00:00:40
los organizadores tendrán acceso a las preguntas que deben evaluarse.
00:00:45
Tienes la opción de ignorarlo,
00:00:47
publicar,
00:00:48
o elimínelos haciendo clic en los tres puntos.
00:00:51
En nuestro ejemplo,
00:00:52
publicaremos la pregunta formulada por el participante.
00:00:56
Una vez publicada,
00:00:57
haga clic en la pestaña publicada para encontrar la pregunta.
00:01:01
Tanto los participantes como usted pueden responder a la pregunta.
00:01:13
Escribe una publicación para decir algo a todos.
00:01:19
Una vez que el ayuntamiento esté terminado,
00:01:21
puedes encontrar las preguntas y respuestas en la pestaña de preguntas y respuestas.

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